Fundraising Associate Administration

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Description

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• Carry-out the assistance for the procurement processes and administrative procedures of the ECA Cluster fundraising area.
•  Facilitates the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates. This includes making necessary logistical arrangements.
• Prepare recurring vendor reports and assist on the evaluations and contract controls.
• Under the supervision of the ECA Cluster Fundraising Manager, prepare periodic fundraising reports (monthly, quarterly and annually) and Private Sector Plan (PSP) on the platform, including Cluster’s expenses and revenue.
• Under the supervision of the ECA Cluster Fundraising Manager, prepare Cluster’s monthly allocations accordingly.
• Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
• Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
• Provide support to the CRM system implementation across the ECA Cluster.
• Assist in the implementation of the technical training and support plans to achieve goals for each acquisition and retention campaigns to the team in the office or the suppliers.
• Assist the production process of the different fundraising materials developed for acquisition and retention activities.
• Draft vacancy announcements for positions within ECA Cluster related to the fundraising area, to help attract ideal candidates as well as coordinates the scheduling of interviews and technical assessments.
• Supports capacity development activities and conferences for the ECA Cluster team, by making the logistical arrangements.
• Enable, in a timely manner, the administrative support required for the ECA Cluster fundraising area.
• Perform other duties as required to support the area.

• Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
• In-depth knowledge of UNICEF organizational structure, administrative policies and procedures is an asset.
• Organizational, planning and prioritizing skills and abilities.
• Ability to work effectively with people of different national and cultural background.
• Ability to work in a team environment to achieve common goals and to provide guidance to staff.

• Completion of secondary education (i.e. High School Diploma) is required, preferably supplemented by technical or university courses related to marketing, business administration, or another relevant technical field.

• A minimum of six years of prior administrative work experience in private sector fundraising is required. Prior hands on experience in Digital & Content Marketing as related to fundraising is required. Excellent knowledge of MS Office (MS Word and MS Excel, in particular) and office management software (ERP etc.) A systematic mindset and strong attention to detail. Experience and ability with analysis and project management. Ability to manage competing priorities and simultaneous tasks. Excellent time management skills.

• Proficiency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or language of the local duty station is an asset.

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