Fundraising Associate Administration

tendersglobal.net

Job Description

The Fundraising Associate, at the GS6 level is a multi-country position, reporting to the ECA Cluster Fundraising Manager. The incumbent will provide support to the Individual Giving Fundraising area for all countries within the Cluster, working in collaboration with the Digital Marketing Officer to continue increasing income mainly from individual pledge donors, but also cash donors, through technical digital support on tracking, managing data and reporting, maintenance of main systems (landing pages, digital platforms, etc.) looking for performance optimization.
Under the supervision of the ECA Cluster Fundraising Manager, and in close liaison with Digital Marketing Officer, the Fundraising Associate is expected to perform the following tasks:

Carry-out the assistance for the procurement processes and administrative procedures of the ECA Cluster fundraising area.
Facilitates the processing of contracts for consultants and external partners that provide a service to the section. This includes preparing and filing documents, completing necessary forms and templates. This includes making necessary logistical arrangements.
Prepare recurring vendor reports and assist on the evaluations and contract controls.
Under the supervision of the ECA Cluster Fundraising Manager, prepare periodic fundraising reports (monthly, quarterly and annually) and Private Sector Plan (PSP) on the platform, including Cluster’s expenses and revenue.
Under the supervision of the ECA Cluster Fundraising Manager, prepare Cluster’s monthly allocations accordingly.
Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision/follow up.
Provides support on budget revision/preparation, implementation status, determination position of funding utilization, operational, and financial closure.
Provide support to the CRM system implementation across the ECA Cluster.
Assist in the implementation of the technical training and support plans to achieve goals for each acquisition and retention campaigns to the team in the office or the suppliers.
Assist the production process of the different fundraising materials developed for acquisition and retention activities.
Draft vacancy announcements for positions within ECA Cluster related to the fundraising area, to help attract ideal candidates as well as coordinates the scheduling of interviews and technical assessments.
Supports capacity development activities and conferences for the ECA Cluster team, by making the logistical arrangements.
Enable, in a timely manner, the administrative support required for the ECA Cluster fundraising area.
Perform other duties as required to support the area.

Skills required:

Training and experience using MS Word, Excel, PowerPoint and other UNICEF software such as SharePoint; knowledge of integrated management information systems required.
In-depth knowledge of UNICEF organizational structure, administrative policies and procedures is an asset.
Organizational, planning and prioritizing skills and abilities.
Ability to work effectively with people of different national and cultural background.
Ability to work in a team environment to achieve common goals and to provide guidance to staff.

To qualify as an advocate for every child you will have…
Education:

Completion of secondary education (i.e. High School Diploma) is required, preferably supplemented by technical or university courses related to marketing, business administration, or another relevant technical field.

Experience:

A minimum of six years of prior administrative work experience in private sector fundraising is required. Prior hands on experience in Digital & Content Marketing as related to fundraising is required. Excellent knowledge of MS Office (MS Word and MS Excel, in particular) and office management software (ERP etc.) A systematic mindset and strong attention to detail. Experience and ability with analysis and project management. Ability to manage competing priorities and simultaneous tasks. Excellent time management skills.

Language Requirements:

Proficiency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or language of the local duty station is an asset.

Source: https://jobs.unicef.org/cw/en-us/job/568708

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Fundraising Associate Administration

Job Description

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