- Ensures strategic leadership, programme planning and effective management and oversight of the Global Fund programme, focusing on achievement of the following results:
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- Ensures strategic planning, oversight, and management of the programme in compliance with UNDP’s rules, policies and procedures, the grant agreement and corporate agreements with the Global Fund ensuring integration of the functional areas and policy integration and strong focus on sustainable institutional capacity development in government and civil society organizations.
- Ensures coordination, management, supervision, and oversight of the PMU across all functional areas to achieve programme goals, provide quality services, ensures programme delivery with full utilization of Global Fund allocation and the achievement of programme targets.
- Ensures regular review of the progress on workplan implementation, anticipates risks, and bottlenecks and ensures effective delivery and performance.
- Substantively contributes to assessing the programmatic impact and monitoring and evaluation of the programme and proactively leads on reviews for underperformance, bottlenecks and ensures the accountability for the timely implementation of corrective action(s).
- Manages and monitors the work of SRs and ensures due implementation of the SRs’ audit recommendations within the timelines set.
- Develops and maintains an organizational structure to ensure UNDP is resourced to deliver its commitments, leads on the recruitment of PMU staff, fostering diversity, equity and inclusion and builds the technical, management and leadership capacity of staff for promotion of organizational excellence.
- Ensures and oversees the development and implementation of the PMU learning plan, including the mentorship on UNDP and Global Fund policies, rules, and standard operating procedures (SOPs).
- Ensures strong collaboration with UNDP regional bureau and headquarters, GF/HIST on all areas of strategic planning, management, oversight implementation and donor communication.
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Ensures proactive financial, asset and health product management and oversight and controls are met and proactively performs risk assessments, focusing on achievement of the following results:
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- Leads on preparation of programme documents required by the donor, including work plans, budgets, monitoring and evaluation plans, and procurement and supply management plans and leads the negotiation of corporate agreements, timely reprogramming requests and identification of cost savings.
- Ensures UNDP’s financial, asset and health product (including quality control, insurance) management policies, procedures, and SOPs are followed and validated by internal reviews.
- Ensures timely preparation and quality submissions of financial and programmatic donor reports and responses to management actions, compliance with grant conditions and revisions to the grant agreement(s).
- Undertakes risk assessments, develops, and implements risk management matrix/plan with the PMU staff and implementing partners and ensures adequate oversight and support is provided, with timely incident reporting.
- Ensures compliance of procedures, systems to ensure safety and security of staff, assets, and health products in line with UNDP’s rules, policies and procedures.
- Supervises and ensures accountability for SR assessments, contracting, monitoring, with SRs work plan and budgets implemented in compliance with UNDP’s SR grant agreement, and service providers while ensuring quality of the programme and achievement of programme goals.
- Provides support in organization of programme audits and investigations under the guidance of the Resident Representative and in coordination with the Regional Bureau, Office of Audit and Investigations and GF/HIST and ensures timely follow up on audit recommendations; and
- Leads on SR audit process and monitoring the timely and effective implementation of the audit recommendations and ensures recommendations.
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- Ensures creation of strategic partnerships and support the implementation of the resource mobilization, focusing on the achievement of the following results:
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- Builds strategic partnerships and maintains strong working relationships with the National HIV and TB Programmes, Ministry of Health, and other partners related to assigned programmes, financial and technical partners, and UN Agencies to ensure transparent and effective management and oversight of the assigned programme/projects.
- Oversees development, implementation, and update of the PMU communication plan, in line with UNDP corporate communications policies.
- Provides substantive contribution to the national strategic planning processes for the programme based on evidence gained during implementation of the programme.
- Provides strategic advise to the Resident Representative on the range of value-added services that UNDP can provide to governments in the implementation of GF programmes and cost-recovery mechanisms including General Management Services (GMS) and Direct Project costs.
- Ensures close coordination with other health initiatives in the country to promote partnership building and avoid duplication of programmatic activities and to exchange critical and technical information and resolve programme implementation issues.
- Ensures coordination and synergies to leverage the GF portfolio.
- Proactively engages with the GF Fund Portfolio Manager and the Country Team and develops a strong professional relationship based upon mutual trust and respect, and supports during missions; and
- Leads on developing funding requests to complement UNDP’s PR role with other health and development activities and the development of project documents.
- Supports the RR and DRR in exploring new potential partnerships including IFIs and Government.
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- Ensures provision of strategic policy advice and technical guidance, focusing on achievement of the following results:
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- Ensures harmonization and integration of the programme into the national strategic documents on disease programmes.
- Provides strategic policy and technical advice to the National HIV and TB Programmes, the Ministry of Health, and implementing partners and supports work on programme adjustments as necessary.
- Participates in technical committees of the CCM and provides substantive technical contribution, as required.
- Supports implementation of interventions and policy guidance to ensure access to and uptake of HIV and TB and other relevant services; and
- Oversees implementation of planned studies and programme review(s) with the national programme(s), in collaboration with the National HIV and TB Programmes, Ministry of Health, the Global Fund, implementing partners, CSOs, UN agencies, financial and technical partners, and the CCM.
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- Ensures guidance and capacity building and facilitation of knowledge building and sharing, focusing on the achievement of the following results:
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- Engages with National HIV and TB Programmes, Ministry of Health, implementing partners, CSOs, UN agencies and financial and technical partners to strengthen national systems and health institutions, across functional areas including, procurement and supply chain management, financial management and oversight, SR management, risk management, project implementation and monitoring.
- Engages with national partners and oversees the development and the implementation of capacity development strategies and plans to support national entities to implement and assume the PR role over time, ensuring access to appropriate tools and resources and review on an annual basis to recalibrate implementation modalities, including payments to SRs.
- Oversees and provides strategic guidance and advice in developing and implementing an SR training plan in the functional areas in line with UNDP and GF’s rules policies and procedures, the development and implementation of SOPs, including developing a communication strategy with quarterly and semester meetings.
- Ensures the PMU works closely with the SRs team to improve reporting in line with their grant agreements (e.g., request for payments etc.).
- Ensures the PMU prioritizes participation in meetings with the CCM, the national disease programmes, technical partners and CSOs and the PMU is proactive vis-à-vis the national disease programmes and the national partners and maintains meeting schedules.
- Identifies and supports development of communication products (print, video) highlighting key programme achievements, best practices, and lessons learnt and contributes to information sharing with the National HIV and TB Programmes, Ministry of Health, implementing partners, CSOs, UN agencies, financial and technical partners, the Global Fund and the CCM; and
- Actively participates in UNDP and other relevant external networks to promote the programme and UNDP’s health and development work (conferences, community of practice, Yammer) and represents UNDP in relevant technical meetings, working groups at country, regional and global levels.
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- Supervisory/Managerial Responsibilities:
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- Ensures cross-unit cooperation, coordination, teamwork.
- Performs all managerial/leadership functions in line with the established UN and UNDP management norms, rules, and regulation, ensures highest standards of ethics, integrity and accountability in the personal and professional domains.
- Any other duty assigned by the Resident Representative/Deputy Resident Representative.
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