Global Prepositioning Officer

Position Title: Global Prepositioning Officer

Job Code: VN 2024 296

Duty Station: Geneva, Switzerland

Classification: Professional Staff, Grade P3

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 30 May 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:

Antigua and Barbuda; Barbados; Botswana; Cabo Verde; Comoros; Congo

(the); Cook Islands; Dominica; Fiji; Guinea-Bissau; Holy See; Iceland;

Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall

Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint

Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Uzbekistan; Vanuatu

Second-tier candidates include:

All external candidates, except candidates from non-represented member states.

Context:

IOM has played a major role in humanitarian operations for many decades. IOM’s unique position as an intergovernmental organization allows it to work at scale in both natural disasters and conflict / complex contexts. In this capacity IOM works in both operations and coordination and plays a strong role working with partners in support of national authorities.

IOM has successfully created the Global Prepositioning Network in 22 Global Warehouses including UNHRD and VMIs and been implementing its Prepositioning strategy. This Network position is within the Supply Chain Division (SCD).

Under the overall supervision of the Director of Supply Chain Division, and direct supervision of the Global Supply Chain Officer, the Global Prepositioning Officer will be responsible for the implementation of the strategy and enhancing the effectiveness and efficiency or IOM’s programming as detailed below.

Core Functions / Responsibilities:

1. Manage Global Prepositioning Stocks portfolio in coordination with Warehouse focal points and requesting field missions in close collaboration with Manila Supply Chain Unit (MSCU) and

DHRR.

1. Oversee the Stocks and the associated inventory management, including stocks replenishments and releases, quality control, inbound and outbound movements, and customs clearance.
2. Develop contingency and emergency preparedness plans, ensuring business continuity, and collaborate with relevant stakeholders such as suppliers, transportation providers, and internal and external stakeholders.
3. Monitor closely the Global Prepositioning Stocks Working Capital and online inventory in ERP, and replenishment prepositioning stocks in coordination with the Global Prepositioning Programme Manager based on the movements analysis.
4. Organize Global Prepositioning Stocks Working Group weekly and monthly meetings withMSCU and Warehouse focal points in order to improve the Stocks Operations and to implement the Global Prepositioning Strategy.
5. Manage online Request Tracking System for all the movements.
6. Coordinate and collaborate with key humanitarian agencies and entities such as: GlobalLogistics Cluster, UNHRD, LRT, ICRC/IFRC, UN Supply Chain Network, AidEx, DIHAD, etc, to leverage Global Prepositioning Stocks service opportunities on relevant logistics issues, tools, and initiatives.
7. Represent IOM and actively participate in supply chain meetings at country, regional, and global levels and share global level resources to support country missions.
8. Participate in Global Logistics Cluster organized coordination meetings for emergencies and update relevant staff in the country and regional offices.
9. Develop specifications of core shelter materials and NFIs in collaboration with DHRR and substantively support the Quality Control processes and initiatives.
10. Coordinate and oversee the implementation of warehouse management systems, automation technologies, and process optimization initiatives.
11. Ensure the Emergency Relief Items Catalogue of the IOM’s Emergency Manual is up to date in close collaboration with DHRR.
12. Deploy to the field in support to operations or for workshops.
13. Emphasize the training and capacity building for relevant supply chain staff to enhance their skills and knowledge in emergency response.
14. Promote a culture of continuous improvements within the Global Prepositioning Stocksdomain through lessons learned and feedback mechanisms.
15. Perform such duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Logistics/Supply Chain Management, Engineering, Architecture, Business Administration, or a related field from an accredited academic institution with five years of relevant professional experience; or
• University degree in the above fields with seven years of relevant professional experience.

Experience

• Work experience in logistics related field; practical commercial/humanitarian experience in one of the logistics and ancillary sectors, construction, material control, transport, and distribution management.
• Experience in NFI distribution projects is an advantage.

Skills

• Demonstrated ability to multi-task, prioritize and work independently;
• Computer literacy, especially database tools;
• Strong organizational skills;
• Ability to timely understand the Organization’s structure and portfolios;
• Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds; and,
• Proven ability to produce quality work accurately and concisely according to set deadlines.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates endorsed by the Appointments and Postings Board will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.