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Job Summary:
With oversight and direction from the GME Executive Director, the Graduate Medical Education (GME) Coordinator I coordinates the academic and operational activities of the residency program. They contribute to the development of the program educational and administrative goals. They act as a resource to train program directors, other faculty and staff, and residents.
Major Responsibilities / Duties / Critical Tasks:
· Maintain PLA (program letter of agreement).
· Maintain ACGME ADS (Accreditation Data System).
· Maintain ACGME Milestones in ADS and NI.
· Prepare purchase orders, requisitions, and reconcile assigned program accounts.
· Compile data and prepare reports for numerous training program related organizations.
· Development of new procedures with the program director in response to new or revised policies issued by governing agencies, program director, or GME.
· Establishes relationships and acts as a liaison to other hospitals, internal departments, and divisions regarding resident recruitment, orientation, program agreements, and external rotations.
· Acts as liaison between residents/fellows, program leadership, and GME leadership.
· Informs residents/fellows of inter and intradepartmental policy and procedure changes, with assistance from GME office.
· Liaison and communication with all appropriate campus offices and affiliated hospitals as well as program director.
· Coordination and administration of specialty board examinations and in-service examinations.
· Review of internal procedures related to all resident/fellow related functions and implementation of new procedures as appropriate.
· Review all residency applications and screen those appropriate for interview. Evaluate residency applications for competitiveness for program and notify applicants of decision.
· Use knowledge of ERAS® (Electronic Residency Application Service) software to manage residency applications and compile reports as necessary.
· Write and revise recruitment brochures and all printed materials and forms, as well as maintain all program website information.
· Administration and coordination of all resident/fellow interviews; communication with applicants as necessary and appropriate.
· Schedule and distribute resident conference schedules, log conference attendance and monitor compliance.
· Prepare resident travel authorization; arrange travel for conferences.
· Complete verification requests from former residents/fellows as needed.
· Maintain files/portfolio on all residents/fellows.
· Maintain the evaluative processes of the resident/fellow, program, faculty, and rotations.
· Monitor resident/fellow duty hours, prepare monthly reports on case/procedure logs and duty hours for program director and GME as requested.
Accompanying Knowledge, Skills, Abilities and Competencies:
· Demonstrated computer proficiency in common office software applications including Word, Excel, PowerPoint, database applications.
· Analytical and organizational skills to be able to locate, assemble, maintain, and interpret data from a variety of sources.
· Working knowledge to be attained within 6 months of accepting position of software. applications adopted for the residency / fellowship/ educational programs.
· Fundamental knowledge of grants.
· Fundamental knowledge of accreditation requirements.
· Requires oversight of performance of responsibilities.
· Effectively follows direction in implementation of program operations.
Required Education / Experience:
· Associate degree preferred.
· One (1) year related experience required.
· A combination of education and experience may be considered.
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