Governance Administrative Assistant – Mosul

Job Overview/Summary:

IRC Iraq is seeking a skilled administrative assistant who, under the supervision of the Senior Governance manager, will be an integral part of the Governance team by performing all the administration and financial procedures related to the sector. The ideal candidate for this position should have experience in administrative functions.

Major Responsibilities:

1. Prepare and process all administrative paperwork such as: purchase requests (PR), cash advance requests, liquidations, requests for payments, recruitment requests, letters of understanding, leave of absence forms, travel requests, and travel expense reports.
2. Liaise with Finance, Supply Chain, Logistics, and Human Resources on the progress of all the Governance administrative actions and needs to ensure that all the program logistics are carried out on time.
3. Submit weekly movement plans to Logistics on behalf of the Governance team.
4. Monitor the PR Tracking sheet and make sure all PRs are accurate and completed on time.
5. Manage information management and documentation.
6. Ensure Governance office supplies are procured and available.
7. Organize meetings and workshops for the related program team.
8. Discuss the challenges regarding the flow of the activities with the Senior Governance manager and find solutions.
9. Assist in the program activities and distributions, when requested by the Senior Governance manager.
10. Maintain list of Governance program assets, and complete asset reports.
11. Any other tasks requested by the team.

Key Working Relationships:

Position Reports to:  Senior Governance Manager

Position technically supervised by: Senior Governance Manager
Position directly supervises:  N/A

Indirect Reporting: Area Coordinator

Other Internal and/or external contacts: describe the nature of departments or groups the position influences or requires support from to accomplish objectives.

Internal:  Social cohesion officers’, Governance coordinator, supply chain team, finance team, HR team

External:  N/A

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