Governance Officer

Arc is the cool older sibling at UNSW. We pride ourselves on our obsession with student life because we know that the best part of going to uni is all the fun stuff you do outside the classroom. Our mission is to create the best student experience and we do that through a huge range of opportunities and services available to students online and in person. Working at Arc you’ll join a welcoming team of passionate people who believe in listening to students, working together and constantly being better. Plus there are plenty of employee perks like cake, volleyball, Arc Wellness and heaps more.

This is a full-time, 12-month contract with the potential for extension.

Job Description

True to our value of ‘Students at the Centre’, our organisation is governed by a Board which consists primarily of Student Directors. Arc also supports a number of autonomous student Councils. The Governance Officer will provide high level Governance and secretarial support to the Board of Directors, its Subcommittees and related Student Bodies. The role supports the organisation in maintaining governance compliance, managing Board processes and ensuring all administration standards are met in an efficient manner.

Key tasks and accountabilities

Governance:

• Delivering all company secretariat functions in accordance with legal requirements.
• Drive delivery of the annual Board Calendar (including annual issues, policy reviews, elections)
• Manage annual Board Director & Council annual election processes.
• Partnering with the Finance Manager for Arc’s Annual Audit reporting and processes.
• Management of the Arc General Meetings
• Ensuring the Board, Councils and relevant Management Staff deliver on key action items within the relevant timeframe.
• Arc Board Policy management.
• Engage in WHS activities as a WHS Officer of the organisation (training will be provided).

Administration:

• Board & Council calendar management; Coordination of all Board & Council meetings, collating and reviewing all meeting documents, room and equipment setup, and maintaining digital record-keeping systems.
• Preparation of Board & Committee papers as required.
• Full administrative support to the Arc Board, its Committees and Student Bodies, including but not limited to creation and management of minutes and actions registers.
• Management of vacancies, appointments and resignations.
• Financial administration including budget management and oversight, and expense reconciliation.

Communication:

• Facilitate internal and external communications, maintaining strong relationships with directors, council members, and Arc Staff.
• Meet with Board Directors and Council Presidents as required to support their roles.
• Plan and lead student Director and Council training and inductions.
• Coordinate with the Returning Officer for relevant election processes.
• Partner with the Marketing Team to ensure effective communication of all election and AGM information to the student body.
• Relevant website updates.

Team Support & Other:

• Provide support for broader administrative activities as required by the EO or CEO, demonstrating flexibility and adaptability to meet evolving work demands.
• Comply with Arc Workplace Health and Safety (WHS) policy and procedures to actively participate in the achievement of a safe working culture.
• Demonstrate behaviour in accordance with Arc@UNSW values and Code of Conduct.
• Actively engage in fair and equitable workplace practices and behaviour to ensure discrimination-free workplace in accordance with legislative requirements.
• Maintain an awareness of Arc’s environmental policies and procedures minimising the impact of Arc’s business on the environment.

For more information about the role, please view the position description.

Desired Skills and Experience

• Previous governance and/or company secretary experience in a similar position.
• Highly developed analytical skills and attention to detail.
• Ability to exercise initiative, sound judgement and respond to enquiries promptly and efficiently.
• Ability to manage administrative tasks with proven organisational skills, to manage time effectively, and navigate conflicting priorities and deadlines.
• High level oral and written communication skills including proven skills in minute taking, reporting and email communication.
• Not-for-profit experience highly desirable
• Qualifications in Governance highly desirable.

What we can offer you

• An epic office at the heart of the UNSW campus at Kensington with superb access to the light rail.
• An organisational culture that truly values and supports diversity and inclusiveness.
• Flexible, hybrid work environment offering work from home options.
• A strong culture of personal and professional development opportunities.
• Extra ‘Arc’ days (both annual leave and wellness) throughout the year.
• 24/7 access to counselling for you and your family when you need it through our EAP Service.
• Fun, social and supportive culture (birthday cakes, running club, craft-ernoons and heaps more)

How to Apply

• Submit your resume and a covering letter.
• Please note: interviews may take place while this advert remains open.
• For any questions, please email [email protected] using the subject line: Governance Officer enquiry via EthicalJobs.

A position description is attached.