Graduate Administrative Specialist

Available Title(s):

105F-YN_CS_NPS – Administrative Assistant 2

Business Title:

Graduate Administrative Specialist

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

The Graduate Administrative Assistant serves as the primary point of contact for the Nursing and Systems Science (NSS) Department and the Advanced Practice and Community Based Care (APCBC) Department in the College of Nursing (CoN). Performs comprehensive operational and administrative support and graduate programs coordination for the Department Chairs while serving as a liaison to the faculty. Performs special projects as requested. Responsible for exercising judgment and discretion and will act independently to accomplish a wide variety of duties.
The Graduate Administrative Specialist provides advanced administrative support and serves as a liaison for communication between the chairs of APCBC & NSS and faculty; facilitates faculty administrative responsibilities and coordinates departmental operations.

Essential Duties:

• 45% Administrative Support/Programs Coordination
• 45% Operations Support
• 5% Special Projects
• 5% Other

Required Qualifications:
One year of experience as an Administrative Assistant 1 OR a Bachelor’s degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

Additional Requirements:

• Experience preparing correspondence, reports, and/or presentations.
• Demonstrated ability to manage multiple projects and events.
• Demonstrated experience effectively handling confidential and sensitive information.
• Demonstrated experience providing exemplary customer service.
• Strong computer skills including familiarity and comfort with using Microsoft Office, Excel, Outlook, Word, PowerPoint as well as Google Docs.
• Effective written and interpersonal communication skills.
• Demonstrated ability to work with diverse clientele.
• Ability to maintain positive working relationships with diverse groups.
• Willingness and ability to take on new assignments and learn new skills.

Preferred Qualifications:

• Experience providing complex administrative oversight and assistance to a senior administrator preferable in a higher education environment.
• Experience managing schedules and travel arrangements.
• Experience working in an academic environment.
• Experience with Workday Enterprise Management System.
• Experience with learning management platforms such as Canvas and Articulate.
• Professional trajectory includes increasingly responsible administrative support experience.
• Knowledge of rules and regulations regarding FERPA.

Additional Information:

Area/College: College of Nursing
Department Name: Advanced Practice and Community Based Care (APCBC) and Nursing & Systems Science (NSS)
Department Link: College of Nursing
 

Monthly Salary: $3,145 to S4,174, Step A-M, Range 37 tendersglobal.net Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. Step M is typically a longevity step.
WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for classified staff visit: https://hrs.wsu.edu/wp-content/uploads/2023/01/2023-Benefit-Overview-for-Civil-Service.pdf . Find total compensation here: https://hrs.wsu.edu/managers/recruitment-toolkit/total-compensation/ .
Overtime Eligibility: This position is overtime-eligible.
FTE: 100%
This is a Permanent position.

Posting Close Date: This posting has been extended due to the holiday break. Applicants must submit your completed application by Wednesday, March 27, 2024 at 11:59 p.m.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need.  A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following documents to their online application. 

• Resume (required)
• Cover Letter (required)

External candidates, please upload all documents in the “Resume/CV” section of your application.  Internal candidates, please upload all documents in the “Resume/Cover Letter” section of your application.

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Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Applicants will be requested to provide contact information for professional references within the online application.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or [email protected] .