Graduate Research Officer (The Faculty of Arts)

Job no: 0034359
Location: Parkville
Role type: Full-time; Continuing 
Faculty: Arts
Salary: UOM 5 – $79,961 – $91,844 p.a. plus 17% super

• Drive excellence in teaching, learning, and graduate research support.
• Diverse responsibilities, from admissions to milestone management, emphasizing stakeholder engagement and student experience improvement.
• Salary packaging, subsidised health and wellbeing services, fitness and cultural clubs, Myki discounts, and a 25% discount on graduate courses to our staff and their immediate families!

About the Role

The Graduate Research Officer is a member of the Academic Support Office Graduate Research Team responsible for providing advice and support to graduate researchers and their academic supervisors throughout the entire candidature lifecycle from initial enquiry to graduation.  The role works across a range of processes including selection, admissions, enrolment, candidature variations, milestone management, progress reporting, infrastructure support, Graduate Research committee support, and the implementation of student support initiatives aimed at improving the overall student experience. 

Your responsibilities will include:

• Provide high-quality and timely advice and support to graduate researchers, academic staff and stakeholders in graduate research matters;
• Deliver a range of administrative tasks including managing various graduate research processes, responding to enquires, supporting committees, overseeing project administration and producing reports;
• Administer the faculty’s graduate research course and scholarship applications including assessing applications, scoring scholarships and supporting the outcome process;
• Monitor graduate research milestones, including reviewing commencement forms, pre-confirmation, confirmation, progress reviews and completion reports, updating student records based on the review outcomes and following up overdue reports;

Who We Are Looking For

You will bring highly developed interpersonal skills to navigate a dynamic and complex environment, effectively engaging with diverse stakeholders. Additionally, your exceptional planning and time-management abilities, coupled with the capacity to provide guidance to graduate researchers and academic staff based on relevant policies and procedures, are essential for success in this role.

You will also have:

• A tertiary qualification or a mix of education and relevant experience.
• Well-developed problem-solving skills and judgement to analyse problems and provide appropriate solutions.
• Ability to interpret and apply complex policies and procedure to structure and present information clearly and consistently to a diverse range of stakeholders.
• Experience in providing committee support including minute taking, preparing papers and communications.

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note: Visa sponsorship is not available for this position. This role requires current valid work rights for Australia.

Your New Team – “The Faculty of Arts“
The Faculty of Arts at the University of Melbourne brings together leading scholars across a broad range of disciplines of study in the Humanities and Social Sciences. The Faculty maintains strong strategic relationships with leading international universities through joint teaching collaborations, research projects and student exchange programs. The Faculty has an active and vibrant outreach program, promoting lifelong learning in the Humanities and Social Sciences. Our Graduate School of Humanities and Social Sciences offers professionally oriented Master’s programs and houses our outstanding PhD program. The Faculty actively seeks to welcome and value the unique contributions of people from all backgrounds and is committed to diversity and inclusion practices to achieve our vision. 

Located in the Faculty of Arts, the Academic Support Office (ASO) supports the development, delivery and quality assurance of teaching and learning activities. The ASO manages essential functions in the following key areas: selection, scholarships, undergraduate and graduate coursework and graduate research programs, student enrichment, work integrated learning (WIL), and eTeaching.  

What We Offer You!
In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses. For more information, check out our benefits  page!

About the University of Melbourne
We’re tightly connected with the community, both at home and abroad. We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website  and stay connected with our stories and people on LinkedIn .   

Be Yourself
The University of Melbourne values the unique backgrounds, experiences and contributions that each person brings to our community and welcomes and celebrates diversity.  First Nations people, those identifying as LGBTQIA+, parents, carers, people of all ages, abilities and genders, and people of diverse ethnicity, nationality and faith are encouraged to apply. Our aim is to create a workforce that reflects the diversity of the community in which we live. For more information please visit our Diversity and Inclusion page.

We are dedicated to ensuring barrier free and inclusive practices to recruit the most talented candidates. If you require reasonable adjustments, please contact Kim Groizard at [email protected] , with an email containing your name and contact details for a confidential discussion. Please ensure your email is titled “Reasonable Adjustments Request”.

Aboriginal and Torres Strait Islander Applicants
We aspire to be the University of choice for Indigenous Australians, with unprecedented investment to attract, nurture and retain Aboriginal and Torres Strait Islander students and staff. Tangible support through a range of programs and initiatives will ensure that you personally succeed and flourish while at the University of Melbourne.

For further information, including our 2023-2027 Indigenous strategy please visit -https://about.unimelb.edu.au/reconciliation/murmuk-djerring

Join Us!
If you feel this role is right for you, please apply with the following documents: 

• Resume
• Cover Letter outlining your interest and experience
• The responses against the Selection Criteria^ (found in the Position Description)

^For information to help you with compiling short statements to answer the selection criteria and competencies, please go to http://about.unimelb.edu.au/careers/selection-criteria

If you have any questions regarding the recruitment process, please feel free to contact Anna Gradoboeva via email at [email protected] , ensuring that you include the Position Number and the Job Title as the subject. Please do not share your application to this email address.

If you have any particular questions regarding the job please follow the details listed on the Position Description.

Position Description