Grant and Contract Accounts Specialist (Cornell Cooperative Extension); Ithaca, New York

Details

Posted: 03-Mar-24

Location: Ithaca, New York

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 3-79269

Grant and Contract Accounts Specialist (Cornell Cooperative Extension); Ithaca, New York

Grant and Contract Accounts Specialist

Accounts Representative IV

Band D – Nonexempt
Cornell Cooperative Extension

College of Agriculture and Life Sciences (CALS)

Ithaca, New York

Who We Are

The College of Agriculture and Life Sciences (CALS) is a pioneer of purpose-driven science and Cornell University’s second largest college. We work across disciplines to tackle the challenges of our time through world-renowned research, education, and outreach. The questions we probe and the answers we seek focus on three overlapping concerns: We believe that achieving next-generation scientific breakthroughs requires an understanding of the world’s complex, interlocking systems. We believe that access to nutritious food and a healthy environment is a fundamental human right. We believe that ensuring a prosperous global future depends on the ability to support local people and communities everywhere. By working in and across multiple scientific areas, CALS can address challenges and opportunities of the greatest relevance, here in New York, across the nation, and around the world.

Cornell Cooperative Extension (CCE) provides the educational outreach functions for Cornell University’s role as New York State’s Land Grant University. The Finance Team within Cornell Cooperative Extension works in a complex system of University-related functions and statutory oversight of Off-Campus Extension. Together, the system includes over 1,500 employees. The Finance Team comprises approximately six staff and oversees finance activity within Extension Administration and Off-Campus Extension.

What You Will Do

Provide sponsored and donor funds data to the Manager of Finance and Budgets and CCE Administration for reporting needs, including budget updates, budget projections (salary), account analysis, external funding tracking and analysis, association program activity, etc.

Provide account management support for Cornell Cooperative Extension (CCE) Area Teams. Other duties include:

• Advise and assist principal investigators/project directors with submitting revised budgets and extension requests, issuing subcontracts, and independent contractor agreements.
• Review, investigate, interpret, and ensure compliance with sponsor, College and University policies and procedures for all grant and contract funding.
• Monitor sponsored/non-sponsored project accounts, deficit control and analysis, and account termination processes, bringing discrepancies to the team lead.
• Provide miscellaneous administrative assistance to support CCE Area Team projects and activities, including support for word processing, presentations, SharePoint, listservs, etc.
• Prepare and submit interim and final reports to University offices.
• Allocate cost-sharing reports; ensure sponsor’s requirements and reports are met.

What We Need

We are looking for a talented individual that excels at building and maintaining effective relationships with diverse stakeholders. We need someone who can provide guidance and advice in support of management for grant and contract operations. Additionally, we need someone who has the following:

• Associates degree and 2+ years within finance and/or working with grants and contracts or the equivalent combination of education and experience.
• Financial knowledge and bookkeeping (general ledger) experience.
• Excellent computer skills utilizing Windows-based Excel, Word, Access, and PowerPoint.
• Strong organizational, interpersonal
• Excellent organizational experience.
• Proven experience in communicating effectively, both written and oral.
• Knowledge of federal/state regulations governing accountability and expenditures.
• Experience in handling confidential information with utmost discretion and integrity.
• Must be detail-oriented with strong attention to detail.
• Excellent customer service skills and demonstrated ability to communicate with a broad range of people.
• Ability to adhere to policies and procedures.
• Knowledge of how to balance conflicting priorities, make informed choices, and use sound judgment in completing urgent tasks.
• Must be able to work independently while assisting the efforts of an overall team while fostering a respectful work environment.
• Experience that demonstrates creativity, reasoning, and solution-finding techniques.
• Must be able to adapt to changes in procedures and processes.
• Must be able to successfully complete and maintain certification in Cornell’s Accounting Certification Program within six months of start date.
• Experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and well-being.
• Ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.

If you possess these experiences and skills, this may be the role for you! There are a few other qualifications that we would view as incredibly helpful in this role, including:

• Bachelor’s degree in business or accounting.
• Working knowledge in grant and contract areas.
• Ability to learn Cornell University accounting systems.
• Ability to become familiar with the Office of Sponsored Projects Portal, Kuali Financial System (KFS), I Want Docs, Research Administration Support System (RASS), and E-Shop.
• Knowledge of independent contractor processing.
• Experience developing web resources and presentations is helpful.

This position is full-time (39 hours/week) and will be located in Ithaca, New York.

There is the opportunity to work remotely within New York State two days a week; an on-site presence in Ithaca is required three days a week.

Rewards and Benefits

We hope you appreciate great benefits. Cornell receives national recognition as an award-winning workplace for our health, well-being, sustainability, and diversity initiatives.

College of Agriculture and Life Sciences

Life. Changing.

No relocation assistance is provided for this position. Visa sponsorship is not available for this position.

How to Apply

You must submit both a resume/CV and a cover letter.

EEO Statement

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We strongly encourage individuals from underrepresented and/or marginalized identities to apply.

University Job Title:

Accounts Rep IV

Job Family:

Fin/Budget/Planning

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$24.00 – $27.90

Remote Option Availability:

Hybrid Remote

Company:

Contract College

Contact Name:

Janet Camilli

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience

• Education level to the extent education is relevant to the position

• Unique applicable skills

• Academic Discipline (faculty pay ranges reflects 9-month annual salary)

Union Positions

Current Employees:

Online Submission Guidelines:

Employment Assistance:

Notice to Applicants:

EEO Statement:

Diversity and Inclusion are a part of Cornell University’s heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.

2024-03-01