Grant Finance Manager

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable childrens life stories!

Employee Contract Type:

International Assignment – Fixed Term (Fixed Term)

Job Description:

Application Deadline: We will be accepting applications until the right candidate is found.

Job Purpose

The main purpose of this position is to provide grant financial management that includes fiscal and budgetary controls and reporting for the grants in the Ukraine Crisis Response (Ukraine, Moldova and Georgia).

The role will promote and ensure accuracy and completeness in financial reporting and risk management as per the donors regulations and WVs policies. The role will also include and ensure effective Subgrantee/Partners management as well as staff capacity building on grants management.

Job holder is also expected adhere to World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities

Grants/Projects Financial Management and Reporting

• Ensure that grants/projects reports are prepared, discussed with the project team and submitted to donors and support offices within the required time schedules. Respond to respective queries in relation to these reports from donors, support offices and internal WV management.
• Review and analyze grant expenses and variances to advise the stakeholders on expenditure trends and potential issues.
• Correspond with WV SOs, donors and Response management regarding project income, expenditure, and reporting. Ensure that project income is always committed on PBAS including the approval of carry forwards.
• Be a key player in the issues of grants/projects accounting and management to ensure accurate coding of expenses and full compliance with WVI internal and donor requirements.
• Ensure that various donor regulations are complied with in all grant transactions and processes; keep the Finance Director informed on all major compliance issues/challenges while taking the necessary corrective steps.
• Participate in grants start up workshop in collaboration with the GAM and Operation team.

Financial planning, budgeting, and budgetary controls

• Preparation of grants/project budgets in collaboration with Grant and Acquisition Mgt (GAM) team/Operations and Technical staff while ensuring donors budget rules and regulations are adhered.
• Prepare Project cashflows in collaboration with Project Team Leads as per Detailed Implementation plan and uploaded in accounting system. Follow up with SOs to ensure timely commitment of budgets in PBAS
• Review of Purchase Requisition (PRF) to ensure correct allocations/coding and budget availability as well as donors compliance.
• Explore ways to reduce overhead costs on grants to ensure WVs competitiveness without comprising ministry quality.

Risk Management: Office in compliance with WVI policies, donors regulations and reduced grants risk exposure.

• Ensure that all payments are reviewed and are in compliance with WV requirement and donor requirements before booking of the expenditures in WV accounting system and before payment processing.
• Make sure to do a refresher to all the finance team on the finance manuals main policies and donors rules and regulations and keep on updating the team on the changes happening in the COA our processes.
• Coordinate with Program Managers to assure follow up actions and implementation of audit recommendations and addressing common audit findings.
• Participate in grants audit preparation to provide required information and address disallowed costs.
• Ensure the review of the risk assessment as part of grants approval protocol and risk mitigation measures.
• Provide advice on interpretation of award terms and ensure that grants implementations are within the requirements and ensure donor financial compliance.
• Assist Finance Director in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations.
• Ensure proper implementation of the Labor Distribution Reports (LDR)/Timesheet system and Costs Allocation Policy.
• Assist in the preparation to grants closeouts plan to ensure compliance with award requirements.
• Ensure NO Cost recovery threshold is attained in all Grants submissions and engage in negotiations accordingly.
• Ensure Blocked Party Screenings are performed for all vendors/Partners before contracts/agreements are signed.

Subgrant/Partners Management

Ensure subgrant compliance to minimum subgrant standards on:

• Reporting: Ensure the partners submits a set of financial reports using the agreed format as indicated in the agreement
• Asset Management: Ensure proper fixed asset & inventory management
• Accounting records: Ensure the partner organizations accounting records are accurate, complete and up-to-date. And the records are retained in a safe and secure place accessible for audit purposes.
• Cost Allocations: Ensure cost allocations as per donors rules and regulations.
• Financial monitoring and capacity building: Conduct regular on-site monitoring visit to ensure the partners activity and implementation meet the required standards in the agreement. This includes capacity building of Partners.

Team Management: Staff capacity built for effective grants implementation.

• Provide leadership in maintaining positive, constructive, and supportive communication with team members.
• Lead and participate in the recruitment, selection, and development of grants finance staff.
• Effectively manage the performance of direct reports, ensuring performance agreements, regular performance reviews, and annual appraisal are done. Ensure optimization of subordinates potentials through coaching, on-the-job training, and capacity building.
• Address performance or behavioral issues when they arise.
• Create an environment of experience sharing and promote best practices within the office.
• Play an active role in training and mentoring grant finance staff on matters related to grant management.

Perform other duties

• Report any child and adult safeguarding incident as well as any fraudulent act as per the established procedures.
• Attend and participate in WVLs spiritual nurture events and other organizational events.
• Perform other relevant tasks as assigned.

Required Professional Experience

• At least 5 years of practical experience in humanitarian related work.
• Excellent English written and verbal communication skills.
• Demonstrated leadership, people management, coaching, mentoring, and team building skills.
• Strong problem identification, analytical and solving skills.
• Strong competency in proposal & report writing, monitoring and budgeting skills.
• Experience working with communities and local governments, INGOs, donors and other key internal and external stakeholders.
• Demonstrated ability to meet strict deadlines and work independently and cooperatively with team members in a cross-cultural environment.
• Demonstrates cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina. Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.
• Ability to live and work in difficult remote areas and travel extensively.
• Ability to maintain performance despite intense workload and work pace.
• Committed to World Vision Core Values and Mission Statement.
• Knowledge of and adherence to the Red Cross and NGO Code of Conduct

Required Education, training, license, registration, and certification

• Must have at least a Bachelor or Masters degree in relevant field.

Preferred Knowledge and Qualifications

Technical Skills & Abilities:Computer skills

• Working knowledge of programs/projects cycle management.
• Ability to maintain effective working relationships with all staff and other key partners
• CPA/ACCA/CIMA or related
• Good planning and organizational skills

Working Environment/Conditions

• Work environment: Field Office based

• Travel: 50 % international travel may be required.

Other Competencies/Attributes:

• Financial and program management skills
• Human Resource skills

Travel and/or Work Environment Requirement

• Willingness to travel and work extensively – sometimes at short notice, in difficult places and under long hours – according to a results- based approach

Physical Requirements

Language Requirements

English

Applicant Types Accepted:

Local and International Applicants (IA’s) Accepted