Grants and Agreements Coordinator

Title: Grants and Agreements Coordinator – ACC & CCNC

Starting Salary Range: The starting salary range for this position will be in the $19.81 – 20.40 per hour range, depending on experience, education, and skills relevant to the position.  Position is expected to work between 30 – 40 hours per week. Please note that the indicated starting salary range describes the range for an incumbent in this position.  Most new staff generally start at the beginning of the range percentile to ensure internal salary equity.

Location: Fully remote eligible within the contiguous United States only, priority given to applicants near Harrisonburg, VA or Raleigh/Durham, NC.

Status: Full-Time, Non-/Exempt

Benefit Eligible: Health, Vision, Dental, Long-Term Disability, Retirement, Paid Time Off or Not per Personnel Policies

Reports to:  Corps Director

Posting Period: Please apply before March 21st, 2024

To Apply:
1. Send Cover letter and resume to Nia Williams at  [email protected] 
2. Cover Letter Must Include:

Subject line includes “Applicant_(Your Name)”.

Cover Letter must include a response to the following:  Provide some examples of your experience effectively working with diverse communities, including those specific to Black, Indigenous, People of Color, and other underrepresented populations, in personal or professional context. 

Organizational Summary: 

Conservation Legacy is a nationwide non-profit.  The Corps programs within the organization engage participants in diverse conservation and community projects that serve public and private lands.   These projects provide opportunities for personal and professional development and strive toward a high priority of needs for public land managers and community partners. Through the mission of engaging future leaders who protect, restore and enhance our nation’s lands through community-based service; Conservation Legacy works toward a world with healthy lands, air and water; thriving people and resilient communities.

Position Summary:

The Agreements Coordinator will work closely with the Corps Director to ensure the compliance on all facets of federal and non-federal agreements for Conservation Corps North Carolina and the Appalachian Conservation Corps. The position will assist with accurately entering agreements and supporting documents into the organization’s database and will work with Corps Directors to ensure program and finance reports are submitted by deadlines. Additionally, the Agreements Coordinator will play a key role in invoicing for the programs.

Outcomes & Functions of Position:

Agreement Management:

• Enter agreements and projects into the database in an accurate and timely manner.
• Support the programs to ensure that related data is accurately entered.
• Monitor agreement expiration dates and funding levels and coordinate with the Corps Directors to communicate with Program Staff.

Agreement Invoicing:

• Manage, track and complete invoicing for crews and interns.
• Track and invoice for reimbursable project expenses.
• Reconcile reimbursable project expenses.

Agreement Reporting:

• Coordinate reporting as stipulated in agreements and ensure timely submission. This includes compliance, demographics and other reporting as identified by the agreement.
• Work with program staff to implement aligned reporting practices across the region.

Other Agreement Management Tasks:

• Regularly audit agreements to ensure all documents and required data are entered accurately.
• Assist with other projects as identified by the Corps Directors and finance team.
• Support program credit card reconciliation and receipt management.

Organizational Advocacy

• Successfully engages, leads and supports an inclusive work environment for those of underrepresented populations within the organization and the communities we serve.
• Leads and/or participates in organizational-wide teams, projects and initiatives that support the work of the Strategic Plans goals.
• Reports any potential complaints within the organization as identified in the Personnel Policy Manual.
• Assists or leads other responsibilities, as assigned.

Other “Hats” You May Wear: Customer Service, Relationship Development, Marketing, Administrative, Supervision or Mentorship to Others, Facilitator, Trainer, Facilities, Human Resources, Supervisor

Physical Requirements:

Conservation Legacy is committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations to perform essential job functions. Some positions may require periodic overnight travel, non-traditional work hours, ability to move across varied terrain, use program-specific tools and a range of technology on an infrequent or frequent basis. Exerting up to 25 pounds of force occasionally to lift, carry, push, pull, or otherwise move objects. Ability to safely drive an organizational vehicle may also be required for some positions. If you need assistance and/or a reasonable accommodation due to a disability during application or recruiting process, please send a request to the hiring manager.

Qualifications: 

• Minimum 1 year experience in an administrative role. Preference for experience managing grants/agreements/contracts.
• Proven experience with data management and integrity.
• Database management experience required. Salesforce experience a plus.
• Familiarity with federal cooperative agreements preferred.
• Ability to operate Microsoft Office programs and applications, or similar platforms.  
• Ability to keep others and oneself, in remote locations, accountable to expectations. 
• Valid Driver’s License and Insurable Driving Record per Personnel Policies. 
• Must be able to pass the organization’s criminal history check requirements.  
• Exhibits the ability to effectively collaborate with diverse teams or with a variety of populations, including those underrepresented at our organization and those of BIPOC communities.  
• Ability to successfully work in a fluid, changing work environment. 

Other Competencies Desired for this Position’s Success: Manage Complexity, Resourceful, Effectively Communicate, Cultivate Innovation, Drive and/or Influence Results, Plans & Aligns.

Conservation Legacy is an equal opportunity employer. We are committed to hiring a breadth of diverse professionals and encourage members of diverse groups to apply. This program is available to all, without regard to race, color, national origin, gender, age, religion, sexual orientation, disability, gender identity or expression, political affiliation, marital or parental status, genetic information, and military service. Where a significant portion of the population eligible to be served needs services or information in a language other than English, the recipient shall take reasonable steps to provide written material of the type ordinarily available to the public in appropriate languages.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during application or recruiting process, please send a request to the hiring manager.