Grants and Contract Accountant

Title:                    Grants and Contract Accountant

Supervisor:       Grants and Finance Manager

Location:            Remote

Salary:                 Estimated at $60,000 – $75,000*; Based on experience

Application deadline: May 8, 2026

Position Summary:

This is a full-time position with American Bird Conservancy (ABC). American Bird Conservancy is a fast-growing, results-focused nonprofit seeking employees with an entrepreneurial spirit and a desire to make a difference for birds and their habitats throughout the Americas. Inspired by the wonder of birds, ABC achieves lasting results for the bird species most in need while also benefiting human communities, biodiversity, and the planet’s fragile climate.

This position is one of 6 similar positions in ABC. ABC has grown significant over recent years and is supported by 35,000 individuals providing regular financial contributions, as well as by a range of Foundations, Organization and Federal and State grant making bodies. The Grant and Contract accountants manage the financial reporting and analysis for Federal and other bodies and are responsible for: 

• Obtaining, reviewing and analyzing transaction data from the accounting system.
• Financial management of Federal, state and private grants
• Working closely with Development and Program colleagues to understand financial performance and budget for new projects
• Building and delivering appropriate financial reports

In 2024, we moved from Financial Edge to NetSuite and have implemented an ambitious combined finance and grant management system. The accounting team will take an active role in building good quality reporting in this new system.

Primary Duties:

• Verify financial data in NetSuite for legitimacy, accuracy and allowability of charges. Create financial performance reports using data from our systems for multiple grants from Federal, State and other bodies
• Rely on knowledge of and experience with 2 CFR 200 Federal Grant rules and regulations. Evaluate data from a wide range of ABC systems to resolve discrepancies, gain insight and make forecasts and recommendations.
• Apply donor restrictions to funding to ensure compliance and track funding release when funds received upfront.
• Review and analyze financial performance v budgetary line items for material deviation. Use knowledge gained to guide overall strategy and tactics to support ABC’s goals and objectives.
• Work with Program and development teams to understand financial performance and understand key trends. Explain trends and factors that drive variances. Assist with using such insight to shape programmatic strategy.
• Prepare and submit Financial Reports for federal, other governmental, and privately sponsored projects. Create invoices to be sent to donors. Manage various processes for receipt of funds from donors. Ensure compliance with all federal and state grant regulations.
• Coordinate across divisions and review submitted documents and submission of timely reports in accordance with sponsor financial reporting specifications. Manage timelines, deliverables and requests in order to stay in compliance with financial reporting requirements. Use judgement and deep knowledge of applicable regulations to support ABC objectives within the framework of required reporting.
• Review critical award information set up in the financial system. Identify areas of information that need to be updated and modified. Develop a level of technical expertise of ABC systems that leads to an understanding of the level of effort required to make these changes.
• Monitor subawards and the financial performance of partners. Ensure payments are made in accordance with agreement.
• Assist with external audit reviews and provide financial and project information for awards within assigned areas. Rely on knowledge of audit procedures to review and compile data for audit requests. Understand both financial statement audit and Uniform Guidance audit regulations and requirements.
• A team player and a great communicator, the individual will work with a range of accounting and non-accounting staff on financial issues.
• Assist in the preparation of annual budgets.
• Other duties as assigned.

Position Requirements:

• Bachelor’s degree in finance, accounting, business or related field and at least five years of work experience in finance and grants management.
• Experience extracting data from accounting ledgers.
• Experience managing financial reporting for grants and contracts. Knowledge of measuring financial performance with Actual v Budget monitoring.
• Knowledge of federal and non-federal regulations, Uniform guidance, agreement types, and the terms and conditions of sub-awards is an advantage.
• Proficiency with all Microsoft Office programs. Above average understanding of Microsoft Excel with the ability to create simple, effective spreadsheets, summarizing key trends and well understood by non-finance staff
• Ability to work independently, efficiently, accurately, and within deadlines.
• Ability to work with a wide range of people at all levels.
• Good organizational, communication and administrative skills.
• All remote and hybrid employees are required to have a stable and high-speed internet service provider in place prior to beginning work for ABC. Our distributed work force relies heavily on cloud technologies, Zoom, and other automations to successfully complete our day to day work. The ideal speeds are 30-40 Mbps for downloads and 10-15 Mbps for uploads.
• You may be required to use your personal cell phone to access ABC systems remotely.
• Authorized to work in the US or Permanent Resident
• Occasional air and car travel may be required with this position.
• Background screening required

Benefits:

American Bird Conservancy fosters a mission-driven, collaborative, and supportive workplace where staff are respected, empowered, and connected by a shared purpose. ABC offers strong benefits, a 35-hour work week, generous leave policies, and flexible, remote-friendly work arrangements that support a healthy work-life balance.

• Excellent benefits package includes medical, dental, flexible spending accounts, and employer-matched retirement savings, flexible schedule, etc.
• Paid vacation days (starting at 15 days annually and increasing to 20 days after 1 year of employment), paid holidays (including both US holidays and additional ABC holidays) and sick leave.
• Lodging, meals, and transportation covered for work-related travel away from home.
• Rental vehicle or personal mileage reimbursement where applicable.
• Pre-approved forestry equipment, office expenses, and professional training/workshop expenses covered.