Grants and Reporting Officer – Cambodia

Krousar Thmey is the first Cambodian organization helping disadvantaged children, founded in 1991 in the Site II refugee camp in Thailand.

Krousar Thmey offers a portfolio of cross-cutting programs and projects supporting over 3,000 children in their development every year: Child Welfare, special and inclusive Education for Deaf or Blind Children, Cultural and Artistic Development, Academic and Career Counseling, as well as Health and Hygiene.

In the spirit of sustainable action, Krousar Thmey ensures that its support does not lead to any privilege, dependence or disparity in the community.

Apolitical and secular, the action of Krousar Thmey has been acknowledged internationally for its impact, capacity for innovation and sustainability.

Krousar Thmey’s main principle is the development of projects led by Cambodians for Cambodians. Only three European volunteers provide the organization with support in communication, grants management, and fundraising processes.

With funding from institutional donors, international organizations, foundations, or individual donors, Krousar Thmey’s grant portfolio is ever evolving.

The Grants and Reporting Officer will provide coordination and technical expertise to support the development, implementation and management of Krousar Thmey’s programs and grants, thus allowing the organization to create sustainable change.

Specifically, the Grants and Reporting Officer will be in charge of developing Krousar Thmey’s fundraising strategy and of contributing to overall grants and financial management, providing key support to the Program and Finance Managers in budgetary monitoring, financial reporting and oversight of project implementation. They will play a critical role in ensuring effective and accurate grant management.

In addition, the Grants and Reporting Officer will be responsible for coordinating, writing and submitting all donor reports and new proposals. They will act as a liaison between Krousar Thmey and its donors, ensuring that donor requirements are met at every stage of the project cycle and communicating these requirements to the program teams.

They will work in close collaboration with another Grants and Reporting Officer with the same role, the Program and Finance Managers, as well as the Monitoring & Evaluation and Communication Officers. They will be under the direct supervision of the Executive Director.

Key roles and responsibilities

Fundraising

• Designing and implementing the organization’s fundraising strategy
• Developing and submitting quality and timely funding applications in response to calls for proposals
• Coordinating with colleagues to compile information required for developing proposals
• Researching, identifying and approaching new funding sources
• Undertaking networking activities in order to keep up-to-date with developments in funding practices and sources.
• Staying current with donor’s trends and priorities, and informing team accordingly.

Grants and budget management

• Ensuring the efficient allocation of funding to different projects and programs.
• Contributing to the regular review and analysis of project activities expenses with Program, M&E and Finance departments, ensuring that expenses are spent in accordance with spending plans and with donor’s rules and regulations.
• Providing regular and timely updates on situation of funding and grants to relevant team members.
• Answering projects/programs managers’ budget queries.
• Working alongside Finance Manager to ensure accuracy of the financial reports.
• Working closely with Finance, Program, Communication and M&E departments to keep donor, grant and activity databases up to date.

Proposal development, donor reporting and compliance

• Responsible for the coordination, tracking and development of all donor reports – ensuring they are of a high quality and submitted on schedule.
• Writing funding proposals and grant applications, in collaboration with Krousar Thmey’s international entities and relevant team members.
• Liaising with Program Managers as well as with M&E and Finance departments to ensure that proposals and reports are coherent and relevant.
• Developing and keeping up to date report templates and toolkits.
• Conducting field visits to monitor activities and collect the information needed for proposals and reports.
• Writing and submitting program updates to donors as required.
• Providing answers upon request to donor questions and inquiries.
• Developing a thorough understanding of donor policies, regulations and procedures and inform team accordingly.
• Maintaining positive relationships with existing donors, and building new partnerships with local and international donors where possible, in collaboration with Krousar Thmey’s international entities and relevant team members.
• Coordinating visits from partners and donors, in collaboration with the Communication Officer.
• Perform other related tasks, as assigned by the Executive Director.
• Respect all Krousar Thmey policies such as Staff policy, Child Protection policy, financial policy.

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