Grants Management Manager

Introduction

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956 and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Based in Copenhagen (Denmark) and present in forty countries, the Danish Refugee Council is a non-profitmaking, politically independent, non-governmental and non-denominational relief organization.

Our vision is a dignified life for all displaced. All our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

Background

Danish Refugee Council (DRC), and its safety unit, has had an operational presence in Nigeria since 2015. DRC Nigeria is the largest DRC country mission in the West Africa region and one of the largest DRC country missions globally. Currently, DRC delivers life-saving assistance and protection to vulnerable, conflict-affected populations including internally displaced persons, returnees and host communities in the areas of armed violence reduction, humanitarian mine action, livelihoods, nutrition and food security, protection, shelter and non-food items (NFI) and water, sanitation and hygiene (WASH) in 30+ Local Government Areas (LGAs) across Borno, Adamawa and Yobe states in northeast Nigeria.

The Grants Manager is a key position in the Quality Assurance Unit (QAU) to ensure the programme development and implementation is highly qualitative, based on evidence, and implemented according to the organization’s standards and donor rules. The Grants Manager is responsible for leading the Grants Unit and provides coordination and technical support to the Head of Programs (HoP) in fundraising, donor relations and engagement as well as coordination to the Regional Office (RO) and HQ counterparts. The Grants Manager also manages the Grants team. This role has a country focus and supports the implementation of the country fundraising strategy. The role provides institutionalized support and/or technical guidance to DRC Program Teams in donor compliance and Project Cycle Management.

Duties and Responsibilities

Programme Development and Fundraising

• Under the supervision of the PDQM, contribute to the implementation of a Programme Funding Strategy and donor mapping for Nigeria programme with a particular focus on diversification of funding and donor retention.
• In close collaboration with the Programme Development and Quality Manager (PDQM), ensure coordination with the relevant departments for submission of quality proposals, revisions and reports.
• Liaise with donor representatives and coordinate donor visits to implementation sites, in support of the HoP.
• In collaboration with MEAL/technical coordinators, support programme analysis for the annual country strategy review and periodic programme planning processes
• In collaboration with MEAL/technical coordinators, ensure that project proposal development and donor reporting are informed by reliable organizational data and learning.

Grant Management/Compliance & Reporting

• Develop and maintain up-to-date and in-depth knowledge of donor rules and government policies and build the capacity of implementing teams to ensure full compliance.
• Ensure Kick off Meetings and Grants Opening Meetings, Grant Review Meetings are conducted regularly as per DRC guidelines and flag any discrepancies to HoP and SMT.
• Review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
• With support from PDQM and HoP, lead negotiations with donors for any programmatic/operational changes, as well as lead on the submission of any necessary documents.
• Ensure proposal development and donor reporting processes by developing guidance, SoPs, and systems of ensuring ensure high-quality, donor-compliant submissions.
• Be the country point of contact for DRC rules and regulations, donor reporting, Grants information management and grants management capacity-building efforts.
• Work closely with the Finance department to ensure that the financial reports submitted to donors’ match with the narrative reports.

Grants Information Management

• In collaboration with the Advocacy & Communication staff, support the senior management in evidence gathering for briefs for Fundraising and visibility purposes.
• Develop strategy for and manage online Grants and processes including online trackers and filing system.
• Ensure relevant user manuals for Grants information systems are in place and accessible to the team.
• Ensure all grants are tracked and coordination with the RO and HQ.
• Maintain continuity of macro analysis of Grants Portfolio and communicating needed actions to senior management especially on Funding situation, burn rate, upcoming opportunities.

External Communication and representation

• Develop and validate necessary documentation, such as reports, presentations and organizational documentation, to share with donors and stakeholders.
• Liaise with donors in the submission and follow up of agreements and reports.
• Act as a focal point to facilitate any donor visits.
• Participate in external coordination and fundraising related meetings as delegated by PDQM and/or HoP.

Team management

• Daily management of the grants team, including allocating roles and responsibilities and providing training and technical guidance when required.
• Responsible for recruitment, onboarding, setting the objective and managing performance of the grants team.

Qualifications

Required:

• At least five years of professional experience in humanitarian emergency contexts with Program development/Grants responsibilities, preferable to have at least two years of experience at Grants Coordination level.
• Knowledge and experience working with multiple sectors including protection, economic recovery, shelter & settlements, WASH, peacebuilding, mine action, etc.
• Commitment to integrating gender, conflict sensitivity and accountability into programming.
• Solid experience in project development and management including good skills in donor reporting, and compliance.
• Extensive knowledge of UN, US and European institutional donors and their compliance requirements with proven experience of developing successful funding proposals.
• Keen understanding of the complexities in Lebanon in or similar contexts.
• Excellent communication and writing skills in English.
• Strong cross-cultural communication skills and eager to work as part of a diverse team. Sensitive to interpersonal differences and a range of viewpoints.
• Highly developed leadership abilities, including the ability to coach, motivate, grow, and support effective teams.
• Exceptional advance planning and organizational skills. Able to effectively prioritize and follow multiple activities and deadlines simultaneously.
• Analytical, strategic, and able to proactively develop solutions to complex challenges.
• Flexible and innovative. Able to adapt plans and pivotal approaches in response to changes in context.

Reliable, patient, and able to work independently in a fast-paced environment.

Desirable:

• Previous experience in the geographical area

Required Skills & Qualities

• Core Comptencies of DRC:
  • Striving for excellence
  • Collaboration
  • Taking the lead
  • Communication
  • Demonstrating Integrity
• Ability to work in a multinational and multicultural environment.
• Excellent writing, proof-reading, and communication skills
• Excellent organizational and multi-tasking skills
• Strong ability to adapt, take initiative and work in a multicultural environment.
• Interest for humanitarian sector and donor’s environment
• Listening, analytical and synthesis skills
• Excellent communication skills, as well as patience and politeness
• Exemplary sense of ethics in the workplace

General Regulations

• The employee shall follow DRC instructions on safety, confidentiality, and ethical guidelines, including the Code of Conduct and the Humanitarian Accountability Framework.
• The employee should not engage in any other paid activity during the DRC contract period without prior authorization.
• The employee should not engage in any activity that could harm the DRC or the implementation of any project during the DRC contract period.
• The employee should not give interviews to the media or publish project-related photos or other material without prior authorization.
• The employee shall return all borrowed equipment for the project to DRC after the end of the contract period or upon request.

Application Process

Are you interested? Then apply for this position online**: www.drc.dk/about-drc/vacancies/current-vacancies.** All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English**.**

DRC provides equal opportunity in employment and prohibits discrimination in employment based on race, sex, color, religion, sexual orientation, age, marital status, or disability.

DRC encourages all applicants to apply and does not practice any discrimination in any recruitment process.

Applications close on the 30th of June 2024 at midnight (GMT-time).Applications submitted after this date will not be considered.

Due to the urgency of the position, DRC has the right to recruit a candidate who matches the required profile before the above deadline.

DRC as an employer
By working in DRC, you will be joining a global workforce of around 8000 employees in 40 countries. We pride ourselves on our:

• Professionalism, impact & expertise
• Humanitarian approach & the work we do
• Purpose, meaningfulness & own contribution
• Culture, values & strong leadership
• Fair compensation & continuous development

DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.

If you have questions or are facing problems with the online application process, please visit drc.ngo/about-us/job-and-career/support-for-job-seekers.

Danish Refugee Council is an equal opportunity employer and we consider all applicants regardless of race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, or marital status. We have a strong ambition to further enhance the diversity of our workforce and our goal is to achieve 50% gender balance and at least 50% representation of national staff in management roles. We acknowledge the importance of fostering a diverse and inclusive team to successfully achieve our organizational goals and positively impact the communities we serve.

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