Grants Management Specialist

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Description

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• Be responsible for the delivery of quality narrative reports, reflecting the progress and status of projects, in a transparent, timely and professional manner.
• Contribute to addressing all comments and issues on proposals or reports, liaising with relevant Managers and finance to ensure coherence between financial and narrative reports. 
• Ensure the DRC grants management system is regularly and fully updated including Grants Overview, Dynamics ERP system (creating grants, uploading documents, managing installment tracking and billing rules, updating checklists and tasks assigned); internal funding tracker and reporting deadlines communications.
• Regular and timely support to ensuring compliance with donor rules and regulations and support grant relationships and communications with donors to ensure correct, compliant, and smooth flow of information.
• Maintain and regularly update hard-copy files for all ongoing DRC projects and assist in the coordination and preparation of project documents.                                                                                                                      
• Organize Go/No Go, Kick Off, grant opening, review and closing meetings and ensure documentation of those meetings.
• Support PDQ Manager in managing fundraising strategy, donor engagement plan, donor mapping by conducting research, maintaining, and updating engagement plan and donor database.
• Support other Team Leaders within PDQ unit to ensure correct, compliant, and smooth flow of information requirements to stakeholders, especially towards donors.

• Support PDQ Manager and Head of Programme for general reporting and communication of grants and programmes.
• Support the development of partnerships such as implementing partner identification and mapping, due diligence, support with selection, relationship management, capacity building and any closure processes.
• Support grants and external relations team to develop high-quality proposals, timely outputs such as reports and proposals for donors, partners, and government, ensuring all reporting requirements are met.
• Prepare Retro-action plan for proposal development and support in workflow and process coordination between programme teams, senior leadership, and HQ to ensure timely and quality development and review.
• Coordinate programme development initiatives with field based technical teams and develop proposals as required.
• Develop and maintain overview of all grants, donor requirements, rules and regulations, systems and processes to support implementing teams to ensure full compliance.
• Provide coordination and comms. support of required project outputs e.g., FD6/7 applications, documentation for approvals, comms. products etc. in collaboration with comms. and media specialist and liaison coordinator.
• Support the PDQ Manager in providing timely, thorough responses to information requests from internal and external sources.

• Develop and maintain up-to-date and in-depth knowledge of donor rules and government policies and build the capacity of implementing teams to ensure full compliance.
• Ensure Project/Grant cycle management processes like Kick off Meetings and Grants Opening Meetings, Grant Review Meetings are conducted regularly as per DRC guidelines and flag any discrepancies to HoP and SMT.
• Review and provide support in the negotiation of project agreements, including sub-agreements, teaming agreements and memoranda of understanding.
• With support from HoP, lead negotiations with donors for any programmatic/operational changes, as well as lead on the submission of any necessary documents.
• Ensure proposal development and donor reporting processes by developing guidance, SoPs, and systems of ensuring ensure high-quality, donor-compliant submissions.
• Be the country point of contact for DRC rules and regulations, donor reporting, Grants information management and grants management capacity-building efforts.
• Work closely with the Finance department to ensure that the financial reports submitted to donors match with the narrative reports.

• Validate necessary documentation, such as reports, presentations and organizational documentation, to share with donors and stakeholders.
• Liaise with donors in the submission and follow up of Agreements and Reports.
• Act as a focal point to facilitate any donor visits or third-party Monitoring.
• Participate in external Coordination and fundraising related meetings as delegated by HoP/PDQ Manager.

• Comply with all global and location-specific safety rules, policies, and procedures.
• Report safety incidents, near-misses and other relevant information to the safety team as shall be briefed during onboarding.
• Failure to adhere to these is a disciplinary offense while it may also leave the position holder, their colleagues and DRC Bangladesh, at risk.

• At least 3-5 years’ professional experience in Business Development, Programme, Grants Management, Donor Reporting or in a similar office role with a national or international NGO.
• Proven experience in improving the quality of delivery and processing through methodical thinking and strong attention to detail.
• Experience working with UNHCR, IOM, ECHO, GAC, PRM, European Union, bilateral donors is an added advantage.
• Demonstrated ability to prioritize large workloads, to consistently meet deadlines and adapt in a complex and challenging work environment.

• University degree Bachelor’s / Master’s in Social Sciences, Development Studies / Business Administration and equivalent in relevant work experience.
• Training on PMD Pro, Gateway to grants, and relevant Project management certification. Candidates with foreign degrees/Certificates will be preferred.

• English (Fluent in writing and speaking)
• Bengali (Fluent in writing and speaking).  

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