Grants Management Specialist

In 2003, , DRC became one of the first organisations to provide humanitarian assistance in the country. Today, DRC continues to provide humanitarian assistance to the most vulnerable displacement-affected families, including IDPs, returnees, and host communities in Basra, Baqubah, Jalawla, Gatoon, Baghdad, Muqdadiya, Balad, Aziz Balad, Samarra, Mosul, Duhok, Tel Afar, Baa’j, Sinjar, and Erbil.

Find more about DRC operations in Iraq here: Iraq tendersglobal.net DRC Danish Refugee Council

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified candidate with the relevant experience and skills for the Grants Management Specialist role in Iraq.

About the job

To support the Programme Development and Quality Manager and the DRC country team to carry out its mission in Iraq through supporting grants compliance and management. Your main duties and responsibilities will be:

Reporting and Grants Management

• Coordinate external reporting, ensuring high-quality, well-written and timely reports meeting donor and DRC requirements, with support from the technical program coordinators and programme managers.
• Edit and finalize reports and communications materials
• Maintain grant files, including regularly updating DRC’s Grants Management System (DRC Dynamics).
• Maintain the grants and report tracking system to ensure all grant files are organized and well managed for planning and preparation of donor reports and project monitoring
• Coordinate grants management tasks including contract review and signature process, and ensuring adherence to DRC internal compliance tools
• Support the Programme Support Manager in providing timely, thorough responses to information requests from internal and external sources.

Project Development

• Coordinate concept notes and proposals, as needed. These will be designed in collaboration with programme staff and technical advisors, ensuring adherence to the country, regional and global strategy.
• Ensure communication between all departments (finance, programme and operations) in drafting of narrative proposals and budgets.
• Facilitate grant kick-off, quarterly review and close-out meetings to monitor project progress and ensure donor compliance, operation/programme integration, procurement planning, sharing of lessons learned, etc.

Communications

• Support development of communication pieces, press releases and success stories.
• Facilitate communication between HQ, Regional and Country Team offices on grants-related issues.

Direct Support to Field Teams

• Conduct visits to field locations (up to 40% travel expected), to support and oversee the above activities, including proposal development, reporting, grants kick off, closure, and review meetings, and capacity building on various topics for DRC and partners
• Regular field visits to project sites in order to better understand DRC’s programming

Area of Focus: Capacity Building

• Develop materials and undertake training for programme, operation, and partner staff on grants management and processes to enhance quality within DRC programming. This will include proposal development, reporting and donor compliance.
• Provide one-on-one support on report writing, proposal development, DRC-specific project cycle management and grants-related tools, and other topics, as needed.

Undertake additional duties as assigned by line manager. The position duties are flexible to a degree to allow the candidate to develop skills of his/her choice and may include sectoral knowledge, business development, capacity building and specialization in specific donor rules and regulations. This can be arranged in discussions with the line manager. 

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role.

About you

To be successful in this role we expect you to have at least 3 years of relevant experience. Moreover, we also expect the following:

Experience and technical competencies: 

Essential:

• Bachelor’s degree in relevant field, with master’s degree strongly preferred.
• At least 3 years of INGO field experience in a similar position that includes proposal development, reporting and grants management.
• Knowledge of key donors (US donors, ECHO, GIZ, GAC etc.) regulations, procedures and requirements.
• Proven ability to develop quality reports and winning proposals for donors.
• Strong networking, interpersonal and presentation skills.
• Excellent organisational skills, with ability to determine priorities and pay attention to detail.
• Ability to work in a multicultural context as a flexible and respectful team player.
• High-level knowledge and practice with Word, Excel, Outlook, etc.
• Ability/willingness to work with extremely tight deadlines and multiple tasks.
• Excellent written and spoken English required / Arabic or Kurdish preferred.

• Willingness to follow security policies and procedures.

Desirable

Education: 

Bachelor’s degree in a relevant field, with master’s degree strongly preferred.

Languages:  English (fluent); Arabic/Kurdish desirable

Key stakeholders: 

Programme Managers, Area Managers, Technical Coordinators, Support Service Manager, Finance Manager/Specialist

Location: Erbil, Iraq (with up to 40% travel to other DRC offices, including Baghdad, Mosul, Tikrit, Fallujah, Tel Afar, etc.) 

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

WE OFFER

• Contract Length: 12 months
• Salary Band: G (non-management)
• Start Date: 1 September 2024
• Comprehensive health insurance for staff, spouse, and up to two children under 18.
• Personal Accident insurance coverage in the event of work-related accidents during working hours.
• Psychosocial support for staff and family members.
• Learning & Development opportunities for professional growth.
   

Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National Staff. Please refer to drc.ngo under Vacancies. 

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

 Click on APPLY to submit your application from.

Closing date for applications: 10 July 2024

Note: Females are strongly encouraged to apply

For further information about the Danish Refugee Council, please consult our website drc.ngo.