Grants Management Specialist – Subgrants

About DRC   

The Danish Refugee Council (DRC) is a humanitarian, non-governmental and non-profit organization, founded in 1956, that works in more than 35 countries around the world. DRC is one of the largest protection actors in Kenya, actively coordinating and advocating for improving the protective environment for refugees and host communities.  DRC implements Protection monitoring, Child Protection and GBV prevention and response programmes in its areas of operation to address protection issues faced by displaced and non-displaced at-risk groups and individuals. The programme also aims to identify and build synergies with DRC´s Economic Recovery sector to facilitate durable solutions and Humanitarian Disarmament & Peace Building activities to enhance to respond to the needs of communities affected by acute crisis as well as those in protracted displacement situations.

Geographic scope

• This role has a country focus and ensures compliance to DRC procedures and guidelines around partnership sub-grant management. The role plays a critical role in DRC’s capacity to ensure strong compliance to donor guidelines, supports project cycle management processes, and supporting monthly and ad hoc grant meetings. Based in Nairobi, the sub-grant management specialist is responsible for taking a leading role in the successful compilation of reports, and tracks all sub-grants management requirements.
• The Sub-grants Management Specialist should be prepared to work alongside functions such as the Head of Programme, Partnership Finance Officer, Grants Coordinator, and Grants Management Officer (HQ) in understanding and adhering to donor guidelines, and in enduring that all partners are aware of and supported to comply with donor guidelines and contractual obligations.

Overall purpose of the role:

• Ensure that DRC is compliant with country and regional grant management guidelines and DRC’s operational requirements (including finance, logistics, procurement, and human resources).

Duties & Responsibilities:

• Grants management and Donor compliance
• Assess and build the country office’s capacities to manage sub-grants
• Keep up to date on due diligence, partner reporting, ICR approvals and partner installments
• Provide monthly updates on partner reporting and installments
• Lead on partner due diligence – and ensure this is up-to-date
• Prepare and present donor compliance guidelines at kick-off meetings and provide ongoing support to partners in adhering to donor guidelines during grant meetings.
• Provide training on compliance with donors’ regulations and requirements to partners
• Support partners to ensure operational compliance of grants with guidelines and donor regulations in finance, logistics, procurement, and human resources.
• Coordinate sub-grant kick off and closing meetings for all sub-grants in the country office
• Maintain and manage information on the sub grants module and maintain all documentation related to sub-grant management on sharepoint

Program Management and Support:

• Participate in periodic budget reviews for all ongoing projects with partners.
• Support civil society partners in adjusting spending plans Monitor and maintain a consolidated tracker of disbursements to partners, reporting and cash forecasts
• Review project reports sent by partners
• Ensure the development and record maintenance relating to Sub Grant Agreements, Partnership Memoranda, Terms of Reference, and associated documentation.
• Ensure the development of guidance, standard templates, and toolkits to ensure timely submission of partner narrative and financial reports.
• Organize learning events for partners to share experiences and learn from each other
• Ensure the cascade of knowledge to area offices staff on partnership administrative processes.

Other

• Liaise with finance colleagues on budget follow up and expenditure levels of running grants
• Conduct or facilitate Capacity Development programs for partners, including but not limited to on log frames, proposal development, and/ or reporting
• Inductions of new colleagues
• Any other tasks as identified by the Partnerships Manager
• As Specialist the post-holder is responsible for providing specialized knowledge and operational know-how within a specific discipline

Experience and technical competencies: 

• At least 3 years of grants management experience with an international NGO.
• Knowledge of donor rules, regulations, and procedures of donors including US and European donors, EU funding mechanisms, and UN agencies.
• Proven experience in successfully applying for institutional donor funding.
• Proven experience in capacity building and training of national staff and partners.
• Ability to follow multiple workflows with attention to detail.
• Excellent written and oral communication skills with external and internal stakeholders.
• Full professional proficiency in English Excellent interpersonal skills and demonstrated ability to establish effective and working relations with local partners and other stakeholders

Education

• Bachelor’s degree (Masters preferred) in international relations, project management, business administration, or similar studies relevant to the post

Language: 

• Proficiency in English required; while other regional languages are beneficial.

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=171881&DepartmentId=19013&MediaId=5