Grants Manager

Sound Salmon Solutions (SSS) is a community-based organization focused on engaging our community in salmon recovery through restoration, education, community outreach, and stewardship.  We believe that salmon are an essential part of our environment, culture and economy and we envision sustainable ecosystems with healthy watersheds and habitat conducive to producing abundant salmon that are protected and preserved by a caring and engaged community.   Our growing community of support provides momentum as we work together for SSS’s mission to educate, inspire, and engage the community to take action to keep wild salmon here for future generations.

At SSS we value integrity, community, inclusivity, adaptability, and sustainability.  As an equal opportunity employer, SSS is committed to justice, equity, inclusion, and diversity.  We do not discriminate based on race, color, national origin, religion, sex, gender, gender expression, gender identity, sexual orientation, physical or mental disability, military, genetic information, ancestry, marital status, age, citizenship, or any other basis prohibited by law in any of its policies or programs. All employees agree to adhere to policies and procedures set forth by SSS’s board of directors as well as the guidelines in the employee handbook.

Job Requirements:

• A Bachelor’s degree in biological sciences, environmental sciences, natural resources, or a similar field. Alternatively, a Bachelor’s degree in communications, English, Writing, or a related field paired with applicable natural resources experience will be accepted. Four years of relevant work experience may substitute for a Bachelor’s degree in the fields listed.
• A minimum of 2 years of successful, relevant grant writing experience, including government reimbursement based grants and private foundations.

Job Responsibilties:

Grant Prospecting – Estimated 15% of time

• Research new and prospective grant and funding opportunities that align with SSS’s mission and programs, projects, and strategic plan
• Expand SSS’s relationship with possible funders

Grant Writing – Estimated 40% of time

• Write compelling grant applications and proposals, ensuring that all submissions are accurately formatted and include required information and materials
• Collaborate with relevant staff to collect and synthesize data, solicit timely input/review of grant applications prior to deadlines

Grants Management and Reporting – Estimated 20% of time

• Oversight of all organizational grants and timelines
• Develop and maintain grant tracking procedures and systems, including grants in the pipeline
• Utilize Network For Good software to track past, present, and potential grant funders
• Compile and manage grant reporting including tracking timelines for data collection, reporting deadlines, and closing out
• Provide links between program, finance, and other staff so that all activities related to grant data collection, deliverables and reporting are smoothly implemented and timely
• Collaborate with finance and program managers to ensure compliance with grant requirements
• Perform habitat grant invoicing and related duties for specific habitat grants

Grant Budgets Management – Estimated 15% of time

• Work closely with Project and Program Managers to track individual grant budgets, including providing reports to staff, assist with grant spending and close-out plans
• Provide monthly grant-specific budget updates to program staff
• Assist with the development of grant proposal budgets, when needed
• Assist with rolling up multiple grant and program budgets into the annual organizational budget
• Maintain knowledge of funder requirements and collaborate with Project Managers to ensure that expenditures are consistently aligned with grant, project, and program budgets.
• Manage matching funds, provide match documentation, track match to ensure accurate utilization of matching funds, communicate with staff to comply with internal matching fund strategies
• Work with external grant managers to ensure compliance and accurate tracking

Organization Support & Collaboration – Estimated 10% of time

• Assist with financial report documents for grant applications, risk assessments, audits
• Attend staff meetings
• Attend other meetings, as requested
• Assist in general office duties as needed
• Professionally represent SSS in all public activities/job related actions
• Collaborate with others to tell SSS’s story and communicate SSS’s work to community
• Maintain strong, effective interpersonal communication and relationships with coworkers