Grants Manager

Location: Amman (office based)

Reporting to: Subawards and Federal Compliance Manager

Direct Reports: Senior Grants Officer

Contract type: Full time, 12 month FTC (renewable)

Start date: 1st September 2024

Closing date: Thursday 18th July 2024

About ARK

ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity, and hope for the future.

We believe that resilient communities are the foundation of local, national, regional and international development and stability – and, ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.

What you’ll be doing as Grants Manager

The Grants Manager will oversee subrecipient selection, contracting, and sub-award management under ARK’s two USAID-funded cooperative agreements implemented in Yemen. They will work directly with the Yemen CSO and CBO sub-awardees to ensure that sub-awards conform to USAID and ARK policies and procedures. They will also support sub-awardee capacity building, day-to-day mentoring, and a small team of grant officers to ensure effective and compliant implementation. The Grants Manager will monitor and report on the implementation of sub-awards.

Sub Awards Design and Solicitation

• Work closely with the Subaward & Compliance Manager and the Programs team and technical staff in the subaward design process, including, but not limited to:
• Preparing pre-qualification surveys or Expressions of Interest;
• Advertising subaward opportunities;
• Developing Requests for Applications (RFAs);
• Guiding drafting of selection memorandums and subrecipient evaluation documents;
• Support the Subawards & Compliance Manager in the review and evaluation process by taking minutes and alerting applicants of the status of their applications.
• Work with subawardees to develop grant budget estimates and review for allowability, allocability, reasonableness, consistency, and compliance with USAID regulations and ARK policies.
• Conduct pre-award risk assessments with the program team.
• Responsible for subawardees vetting and screening per ARK and USAID requirements.
• Draft documents necessary to request USAID’s prior approvals.
• Work with subawardees to finalise subaward agreements for approval.
• Generate and review all aspects of sub-grant agreements at kick-off meetings.

Sub Grant Activity Management

• Regularly review the subaward agreements, ensure coordination with the program staff to achieve milestones, deliverables, burn rate, and compliance with applicable USAID regulations, and assist the subawardees in preparing for close-outs.
• Distribute subawardee monthly reports to program staff for review.
• Coordinate with other team members to review and approve the milestones and other deliverables.
• Submit subawards payment requests on time.
• Provide updates and collaborate with program staff on monitoring subawards per the monitoring plans.
• Participate and assist with grantee site visitations and compliance checks.
• Develop and build the capacity of local organisations and grantees to ensure successful implementation and compliance with the grant agreement and support their sustainable development as an organisation.
• Ensure complete backup documentation for sub-grantee payments is submitted to the finance team.

Compliance and Reporting

• Use ARK operations and grant management systems to adequately document all grant activities, from solicitation to grant close-out for learning and improvement.
• Support the Subawards & Compliance Manager in delivering subawards compliance training, guidance, and interpretation for program staff.

Requirements

Essential

• Bachelor’s degree in Business Administration, Project Management, or related field
• 5+ years of experience working in grants or awards management, with experience in USAID subawards management
• Experience with donor rules and regulations, particularly US Federal donors and 2 CFRs.
• Excellent command of written and oral English and Arabic.
• Excellent interpersonal skills.
• Computer literacy in Microsoft Office programs (Word, Excel and Outlook) and SharePoint. Ability to identify time-sensitive demands & inquiries and respond effectively
• Ability to set priorities, organise time efficiently and work independently on several tasks simultaneously.
• Strong stakeholder management, facilitation and negotiation skills across all levels
• Must be able to maintain the highest level of confidentiality regarding work-related information.

Desirable

• Knowledge and experience with ADS and FARs
• Grants & Project Management certifications

Benefits

Why join ARK?

• Comprehensive Benefits: Life and private medical insurance, communications allowance.
• Impactful Work: Your expertise will directly impact the lives of those in need.
• Global Reach: Collaborate with international experts and local stakeholders.
• Innovation: Engage in pioneering solutions for sustainable change.

Our People

Our team covers a diverse range of professional backgrounds, from diplomacy, humanitarian, development and the military, to the UN, civil society groups, multilateral organisations, journalism and the private sector.

An ARK Person Is:

Smart: We think deeply about things. We’re proud of our institutional knowledge and our grounding in rigorous research, which we use to make informed decisions.

Humble: Our work leaves little room for pride or arrogance. Our operating environment is constantly evolving, and we recognise out limitations. We believe in and rely on the education and experiences of others while remaining quick to read, invite feedback, and ask sensible questions.

Accountable: Each of us want ARK, its partners, and beneficiaries to succeed. This means taking initiative, assuming ownership when necessary and never giving up on our beneficiaries. We are committed and accountable, to both our donors and the communities we serve.

Collegiate: We know we are stronger together and that every contribution counts. We trust each other and always support each other.

Outspoken: We tackle diverse challenges and we always want to find the best solution to a problem. We aren’t afraid to share our opinions and we want to hear those of others too.

ARK Group is an equal opportunity employer. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. ARK Group does not discriminate on the basis of ability, age, gender identity or expression, national origin, race and ethnicity, religious beliefs or sexual orientation. We welcome all kinds of diversity. ARK Group places human dignity at the centre of its development and stabilisation work and is this committed to the protection from sexual exploitation and abuse of children and adults. All ARK Group employees and related personnel are expected to share this commitment and only those who also uphold these values will be recruited as part of our team. This vacancy is therefore subject to a range of due diligence checks.