Grants Manager - Tenders Global

Grants Manager

The Phillips Collection

tendersglobal.net

POSITION OBJECTIVE:

The Grants Manager will bolster the financial capacity of The
Phillips Collection by overseeing a robust grant program that
generates $2 Million plus in annual revenue from foundation,
government, and corporate supporters.

 The incumbent will identify strategic grant opportunities
and spearhead application preparation and post-award management
with appropriate staff, including proposal writing, submissions,
and reporting.

 The Grants Manager will work as part of a three-person
institutional giving team—including the Director of Foundation,
Government, & Corporate Affairs and the Corporate Relations
Officer—that operates within the museum’s Advancement department.
The incumbent will also work closely with staff throughout the
museum to garner buy-in and engagement throughout the grant
process. Grant funds support museum operations; special
exhibitions; digital initiatives; education and community
engagement programs; diversity, equity, access, and inclusion
(DEAI) initiatives; capital needs; and more.

 Additionally, this position will work with the Advancement
department to continually cultivate a more diverse pipeline of
prospective donors, evaluating and enhancing all aspects of
fundraising so as to support the museum’s commitment to diversity,
equity, accessibility, and inclusion (DEAI).

 

ESSENTIAL FUNCTIONS:

Proposal Development

  • Conducts constituent research with Advancement Associates to
    maintain an active pipeline of foundation, government, and
    corporate grant prospects.
  • Identifies grant opportunities, analyzes guidelines, determines
    eligibility and alignment with museum priorities and
    timelines.
  • Writes compelling letters of inquiry and grant proposals that
    exhibit strong writing skills and a high-level command of grammar,
    spelling, and The Phillips Collection’s style guide.
  • Coordinates proposal development meetings with relevant staff
    to ensure proper buy-in and engagement during the application
    preparation and proposal-writing process.
  • Compiles and submits application/proposal materials in
    alignment with funder requirements and deadlines.
  • Forges excellent working relationships with curatorial,
    education, and programmatic staff to gather content and understand
    programs for which funding is being sought.

 Grant Management

  • Tracks grant opportunities, deadlines, contractual obligations,
    and relevant interactions in the constituent relationship
    management (CRM) database, Altru.
  • Collaborates with the Advancement Operations and Finance teams
    on financial grant reporting and allocations, ensuring compliance
    with grant agreements, and matching gift requirements.
  • Works closely with relevant staff as they spend-down grant
    funds to gather data, anecdotes, documentation, and/or
    supplementary materials related to grant-funded activities for
    reporting and stewardship purposes.
  • Writes engaging grant reports that reflect the conditions of
    the grant agreement.

 Administration

  • Assists with foundation, government, and corporate contact
    lists, attributes, and database queries to ensure efficient
    accurate pulls for communications and invitations.
  • Maintains documentation in compliance with funder requirements
    and museum policy.
  • Collaborates with Advancement Operations to ensure grants
    management procedures align with the team’s overall
    moves-management systems.
  • Manages all institutional giving accounts for grant
    applications and related registration portals, including monitoring
    grantor-grantee notifications, reminders, credential updates, and
    renewal notices (e.g. Submittable, SAM Registration, Grants.Gov
    accounts, etc.).

 Other

  • Participates in department and grants-related meetings.
  • Stays abreast of local and national trends in philanthropy,
    best practices for museums, and new studies related to the arts and
    museums that can be quoted in proposals.
  • Represents the museum at regional and local grant workshops and
    events.
  • Participates in internal donor events and site visits.
  • Performs other duties as assigned.

 Schedule

  • Hybrid work schedule and flex hours permitted
  • Some evening work required

 POSITION REQUIREMENTS &
QUALIFICATIONS:

  • Bachelor of Arts required.
  • Minimum 3 years’ experience in advancement development field,
    preference for experience in the arts and culture sector.
  • Demonstrated success in securing and stewarding grant awards
    (experience with federal and state government grants
    preferred).
  • Experience in grant-writing, technical writing, proof reading,
    editing, copy writing, or equivalent written communication
    forum.
  • Knowledge of fundraising, advancement, and institutional giving
    work.
  • Strong organizational and analytical skills with meticulous
    attention to detail.
  • Ability to prioritize workload and work on multiple tasks
    simultaneously.
  • Ability to meet deadlines.
  • Confidence to lead group meetings with staff of varying work
    styles, seniority, and industry expertise.
  • Ability to exercise sound judgement and handle sensitive
    material in a trustworthy manner.
  • Team-player with excellent communication skills.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook,
    PowerPoint, TEAMS,).
  • Experience with donor database system (Raiser’s Edge or Altru
    preferred).

 Please include a cover letter with your
application. The closing date for this position is February 16,
2024.

 The Phillips Collection is an equal opportunity employer
and we value diversity. We do not discriminate on the basis of
race, color, religion, creed, sex, sexual orientation, pregnancy,
childbirth or related medical conditions, national origin, age,
physical or mental disability, genetic disposition or carrier
status, marital status, veteran status, personal appearance, gender
identity or expression, family responsibilities, matriculation,
political affiliation, or any other category protected under
applicable federal, state, or local law.

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