Grants Manager

POSITION OBJECTIVE:

The Grants Manager will bolster the financial capacity of The
Phillips Collection by overseeing a robust grant program that
generates $2 Million plus in annual revenue from foundation,
government, and corporate supporters.

 The incumbent will identify strategic grant opportunities
and spearhead application preparation and post-award management
with appropriate staff, including proposal writing, submissions,
and reporting.

 The Grants Manager will work as part of a three-person
institutional giving team—including the Director of Foundation,
Government, & Corporate Affairs and the Corporate Relations
Officer—that operates within the museum’s Advancement department.
The incumbent will also work closely with staff throughout the
museum to garner buy-in and engagement throughout the grant
process. Grant funds support museum operations; special
exhibitions; digital initiatives; education and community
engagement programs; diversity, equity, access, and inclusion
(DEAI) initiatives; capital needs; and more.

 Additionally, this position will work with the Advancement
department to continually cultivate a more diverse pipeline of
prospective donors, evaluating and enhancing all aspects of
fundraising so as to support the museum’s commitment to diversity,
equity, accessibility, and inclusion (DEAI).

 

ESSENTIAL FUNCTIONS:

Proposal Development

• Conducts constituent research with Advancement Associates to
  maintain an active pipeline of foundation, government, and
  corporate grant prospects.
• Identifies grant opportunities, analyzes guidelines, determines
  eligibility and alignment with museum priorities and
  timelines.
• Writes compelling letters of inquiry and grant proposals that
  exhibit strong writing skills and a high-level command of grammar,
  spelling, and The Phillips Collection’s style guide.
• Coordinates proposal development meetings with relevant staff
  to ensure proper buy-in and engagement during the application
  preparation and proposal-writing process.
• Compiles and submits application/proposal materials in
  alignment with funder requirements and deadlines.
• Forges excellent working relationships with curatorial,
  education, and programmatic staff to gather content and understand
  programs for which funding is being sought.

 Grant Management

• Tracks grant opportunities, deadlines, contractual obligations,
  and relevant interactions in the constituent relationship
  management (CRM) database, Altru.
• Collaborates with the Advancement Operations and Finance teams
  on financial grant reporting and allocations, ensuring compliance
  with grant agreements, and matching gift requirements.
• Works closely with relevant staff as they spend-down grant
  funds to gather data, anecdotes, documentation, and/or
  supplementary materials related to grant-funded activities for
  reporting and stewardship purposes.
• Writes engaging grant reports that reflect the conditions of
  the grant agreement.

 Administration

• Assists with foundation, government, and corporate contact
  lists, attributes, and database queries to ensure efficient
  accurate pulls for communications and invitations.

• Maintains documentation in compliance with funder requirements
  and museum policy.
• Collaborates with Advancement Operations to ensure grants
  management procedures align with the team’s overall
  moves-management systems.
• Manages all institutional giving accounts for grant
  applications and related registration portals, including monitoring
  grantor-grantee notifications, reminders, credential updates, and
  renewal notices (e.g. Submittable, SAM Registration, Grants.Gov
  accounts, etc.).

 Other

• Participates in department and grants-related meetings.
• Stays abreast of local and national trends in philanthropy,
  best practices for museums, and new studies related to the arts and
  museums that can be quoted in proposals.
• Represents the museum at regional and local grant workshops and
  events.
• Participates in internal donor events and site visits.
• Performs other duties as assigned.

 Schedule

• Hybrid work schedule and flex hours permitted
• Some evening work required

 POSITION REQUIREMENTS &
QUALIFICATIONS:

• Bachelor of Arts required.
• Minimum 3 years’ experience in advancement development field,
  preference for experience in the arts and culture sector.
• Demonstrated success in securing and stewarding grant awards
  (experience with federal and state government grants
  preferred).
• Experience in grant-writing, technical writing, proof reading,
  editing, copy writing, or equivalent written communication
  forum.
• Knowledge of fundraising, advancement, and institutional giving
  work.
• Strong organizational and analytical skills with meticulous
  attention to detail.
• Ability to prioritize workload and work on multiple tasks
  simultaneously.
• Ability to meet deadlines.
• Confidence to lead group meetings with staff of varying work
  styles, seniority, and industry expertise.
• Ability to exercise sound judgement and handle sensitive
  material in a trustworthy manner.
• Team-player with excellent communication skills.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook,
  PowerPoint, TEAMS,).
• Experience with donor database system (Raiser’s Edge or Altru
  preferred).

 Please include a cover letter with your
application. The closing date for this position is February 16,
2024.

 The Phillips Collection is an equal opportunity employer
and we value diversity. We do not discriminate on the basis of
race, color, religion, creed, sex, sexual orientation, pregnancy,
childbirth or related medical conditions, national origin, age,
physical or mental disability, genetic disposition or carrier
status, marital status, veteran status, personal appearance, gender
identity or expression, family responsibilities, matriculation,
political affiliation, or any other category protected under
applicable federal, state, or local law.