Grants Manager

CENTER FOR PUBLIC HEALTH & DEVELOPMENT (CPHD)

JOB DESCRIPTION – GRANTS MANAGER

The Center for Public Health and. Development (CPHD) is a Kenyan-registered Non-Governmental Organization established in 2014 and has been working in the area of health system innovations, policy, and research to improve maternal, newborn, and child health in Kenya and regional African countries. CPHD has worked in the areas of anesthesia and safe surgery, emergency obstetric and newborn care, oxygen and respiratory care with programs in human resources for health, medical technologies, and health infrastructure for access to care.

In medical technologies, CPHD has collaborated widely with innovators, manufacturers, and researchers coordinating and supporting path-to-market activities. Research led locally by CPHD was essential for the establishment of CPAP in non-invasive ventilation support for newborns and children, the demonstration of the feasibility of medium-pressure reservoirs linked to oxygen concentrators, and its operational research experience has been showcased in global forums for medical oxygen systems. The team also has experience managing regulatory compliance for new devices and midwifing policy and clinical guidance changes such as the integration of Continuous Positive Airway Pressure (CPAP) into the newborn protocols for Kenya in 2018.

CPHD has also incubated two successful social enterprise initiatives to provide a public-private mix of solutions for key health system challenges in medical oxygen (Hewatele www.hewatele.org) and in medical technologies (MediQuip Global www.mediquipglobal.org

CPHD has moved into the technology space implementing projects that address oxygen access in Level 3 and 4 health facilities. The interventions have been adjusted to meet the needs of individual facilities and include training to ensure end users are able to adopt technology to improve the quality of care provided and can track the changes to service delivery. The introduction of cryobanks that allows smaller facilities to use liquid oxygen which is cheaper and of higher purity. We have also implemented power monitoring projects that will allow health facilities to accurately measure their energy needs and plan for their growth keeping in mind their energy needs and reducing lags and downtime in the supply system.

CPHD’s work seeks to improve the relationship between the health worker and the pregnant mother and her child. The interventions build the capacity and competencies of the health worker so that the pregnant woman can have trust in the health care system to provide care at her most vulnerable stage. This approach indirectly impacts the first delay and empowers the health worker to do their job better. Our interventions aimed at health workers often take a multidisciplinary approach to build efficient teams and create a supportive work environment. With projects implemented at what can be referred to as the district hospital (Levels 2,3, and 4 in Kenya) these interventions have a significant impact in a facility that has limited resources and cares for an underserved population.

Role Objective

The Grants Manager will contribute to achieving high quality programming by ensuring effective grants management including, compliance requirements, reporting, timely and quality proposal development, and internal and external communication. S/he ensures CPHD program/support teams are fully informed of relevant donor compliance regulations and procedures, manages donor and other external reporting, and coordinates grant revisions. S/he also supports donor communication by ensuring effective channels of internal and external communications relating to grants are established and respected. Finally, the Grants Manager supports development of proposals and opportunity identification, as required.

Specific responsibilities*.*

1. Proposal Development.

• Build positive working relationships with other teams in the Country Office to coordinate and support development of high-quality proposals using relevant CPHD Grant Management tools and guidance.

• Coordinate proposal development for CPHD portfolio of donors.

• Work closely with program teams, and finance as well as other stakeholders to compile accurate proposal budget and assess whether all necessary costs have been included.

  2. Due Diligence Assessments and Agreements.

• Lead on CPHD’s due diligence assessment when and as required by an existing or new donor.

• Lead on organizational assessments of Partners as per CPHD’s Grants Management procedures.

• In coordination with the Program Director, draft Partner Agreements/MoUs and take through signing processes.

• Contribute to partner capacity building as required and identified in partner assessments.

  3. Grant Agreement .

• Review donor contracts, flag any points that might challenge CPHD’s procedures, and support contract negotiations.

• Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget.

• Develop key reporting and compliance requirements (compliance checklist) including potential issues for Grant Opening Meetings.

• Coordinate with respective budget holders to ensure budgets are correctly allocated and aligned.

  4. Donor Reporting and Monitoring.

• Coordinate the finalization of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards.

• Highlight critical financial issues such as under/overspends to Budget Holders and follow up in writing when discussed verbally.

• Maintain an up-to-date BVA/PFR for each of project by ensuring all the required tabs/sections are properly completed with a detailed and quantifiable commentary on the variances and prepare a consolidated summary that shows status by project.

• Provide an updated funding pipeline/cost matrix monthly, including the implementation of the support office cost allocation policy by attributing SO cost across all current projects.

• Provide technical support to relevant Budget Holders on monitoring issues and budget revising (if required).

• Monitor grant payment schedules and income requests for respective portfolio to ensure this is done in a timely manner.

• In collaboration with the business development manager contribute to the development of country factsheets and other relevant information pieces for donor visits/meetings.

  5.Donor Compliance

• Be familiar with all CPHD organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines.

• Support and advise program colleagues with queries related to donor compliance on grants within the portfolio.

• Work with other departments to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists)

• Coordinate Close Out of grants.

• Assist in training and capacity building related to CPHD Grants Management/donor compliance as required.

  6.General Administration

• Ensure all documentation required to be kept by donors is available within the department by maintaining high standard information management/filing systems.

• Ensure correct and up-to-dated maintenance of CPHD’s Grants Funding Tracker.

  Requirements

• A Degree in Accounting, and a recognized professional qualification such as CPA, or ACCA.

• 4-5 years proven experience in managing donor budgets in an international NGO

• Ability to use MS Dynamics (Navision) Accounting package.

• Advanced Excel skills preferred.

Skills

• Good communication and interpersonal skills.
• Strong organizational and team working skills.
• Good cultural awareness and sensitivity.
• Ability to work under pressure, independently and with limited supervision.
• Excellent written and oral communication skills in English.
• Holds self-accountable for making decisions, managing resources efficiently, holds the team and partners accountable to deliver on their responsibilities.
• Good administrative and organizational skills.
• Ability to multitask, manage a workload and produce high-quality reports.
• Good team player and flexible while working with other colleagues.
• Good understanding of donor rules and regulations.
• Proven skills and experience in report and proposal development and working with multiple donors.
• Staff capacity-building experience.
• Demonstrated leadership skills.

How to apply

Successful candidates are encouraged to apply through: hr@cphdev.org