Grants Officer

The Grants Officer will be responsible for overseeing the maintenance of IRC Hagadera’s grants. She/he will assist in new program development (as requested) and monitor project design and implementation to ensure adherence to IRC policies, as well as compliance with internal regulations and donor regulations. With close support from the Grants Manager, she/he will act as the focal point of the IRC grants team with regard to donor compliance and communication within the field. She/he will provide capacity building for IRC Hagadera staff on reporting and procedure skills.

The successful candidate will report to the Senio Field Coordinator and technically to the Grants Manager and will work closely with the programs, partnerships, operations, and finance teams.

Key Tasks:

Grants Management

• Lead grant opening and grant closing meetings for all grants and ensure that the resultant actions are completed in a timely fashion.
• Manage the IRC Hagadera grants file system and ensure all files are regularly updated and easily accessible for relevant staff.
• In coordination with the IRC Hagadera Finance and Programs teams, monitor project design, implementation, and spending to ensure compliance with IRC and Donor regulations.
• In collaboration with the Partnerships, Finance and Program teams, provide training on grant compliance and regulations for partners and IRC staff.
• Support program planning and ensure workplans, spending plans and procurement plans complement each other.
• Circulate monthly/quarterly reporting schedules to the program and M&E team; doing follow-ups with the teams to ensure reporting schedules are met.
• Assist in drafting compliance cheat-sheets, as needed.

Program Support and Development

• Assist relevant sector heads with policy and regulations interpretation.
• Support the Snr. Grants Coordinator and Grants Manager in tracking funding opportunities, including calls for funding, progress of proposals, submission deadlines, financing available. Assist the Programme Managers in tracking the budgets expenditures and commitments in line with the approved spending plans and the workplan.
• Develop materials and resources to assist in reporting, verification, and compliance.

Reporting/Capacity Building

• Ensure timely submission of narrative and financial reports and support in the preparation of narrative reports as needed.
• Build the capacity of program staff and partners on report preparation and technical writing skills.

Communications Support

• Draft, edit and disseminate written internal communications as needed.
• Assist in developing web-based content for the IRC Hagadera Office in conjunction with the communications unit.
• Respond to program queries and other correspondence as required.