Grants Officer

Position Title: Grant Officer

Duty Station: Baghdad

Report to: Senior Finance Manager

Deadline: January 10, 2024

JOB PURPOSE:

The Grants Officer will play a crucial role within both the Program Team and Finance department. They will have a dual reporting line to both the Snr Finance Manager and the Project Manager, ensuring appropriate supervision for all financial, compliance, and operational aspects.

This position is based in Baghdad and is required to travel to different governorates within Iraq federal governorates, KRG of Iraq, and Northeast Syria, if security situation allows.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Grant Program Development and Management:

1. Assist the Senior Finance Manager in developing, managing, delivering, and promoting the organization’s grants program, ensuring compliance and financial best practices are observed.
2. Works closely with program managers to strategize and operationalize the grants stream, aligned with donor requirements.
3. Participates in the provision of technical and logistical support in the grants review and partner selection process to ensure compliance with various policies, financial guidelines, and donor/HAI budget requirements.

Grants Monitoring and Evaluation:

1. Contributes to developing grants monitoring and evaluation framework and assisting in its implementation, including baseline data gathering and monitoring and evaluation strategies and systems to effectively project results.
2. Conducts field visits in accordance with the monitoring and evaluation plan.
3. Facilitates regular communication with grantees, maintains cooperative partnerships between HAI and grantees, and other stakeholders.

1. Develops and maintains a database system for grantees, ensuring updated information on cash flows, reporting requirements, audits, contract deliverables, and budget revisions.

1. Assists in the preparation and writing of progress and annual reports, work plans, status reports, and other requested documents.

Financial Reporting and Management:

1. Participates in annual work planning and budgeting for the grants program.
2. Reviews grantees’ financials, performs reconciliation of their advances, and ensures records upkeep.
3. Assists the Senior Finance Manager during the production of financial grant management reports.
4. Works with other Finance members to take minutes of Grants Committee meetings and distributes them accordingly.
5. Assists in the contracting needs of Grants consultants or other service providers, overseeing the complete process from Terms of Reference to contract completion and shared logging.
6. Facilitates approval of grantees’ payments and finalizes their financial reports through direct follow-up with grantees’ finance teams and HAI finance and program staff.
7. Conducts financial capacity-building training for grantees, maintaining HAI and different donors’ financial systems.

1. Issues bank letters and cheques to grantees and releases payments after reconciliation of pending advances.
2. Conducts financial control over grantees and provides coaching during the course of business.
3. Maintains and monitors the payment tracker master-sheet.

General Responsibilities:

1. Performs any other related duties as assigned by the line manager.
2. Provides support and interacts with project partners in the federal Iraq and the Kurdistan Region of Iraq
3. Communicates, as directed by the DFA with HAI Headquarter support staff.

• Financial management experience, at least 2 years, particularly with National or International NGOs.
• Data management experience, at least 2 years, familiarity with data systems and business processes.
• Financial or business analysis skills.
• Exceptional communication skills at all levels.
• Natural curiosity for problem solving.
• Proficiency in Microsoft Office Suite, especially with Excel.
• Experience with complex database systems, experience with QuickBooks and or comparable grants management software.
• Ability to multitask and work independently and collaboratively to meet weekly, monthly, and quarterly deadlines
• BSc/BA in Business Administration or a minimum of 5 years of work experience related to program and finance management.
• Strong interpersonal skills to work effectively with partners, government officials, local NGOs, media, and staff.
• Demonstrated success in financial management and program monitoring
• Proven ability in energy, creativity, cash handling, prioritization, and managing competing tasks.
• Ability to handle high levels of pressure and critical decision-making.
• Ability to fluently speak write read and present in Arabic and English languages Kurdish language is highly recommended.

LANGUAGE:  

Kurdish fluency with advanced skills in English reading, writing and speaking required; knowledge of Arabic a plus.

PERSONAL COMPETENCIES:

Collaborative spirit and ability to work independently as well as in a team; commitment to knowledge sharing and teamwork; positive attitude and ability to see through challenges to find solutions; and strong interpersonal skills and an ability to clearly communicate, including complex concepts into layperson language

Please send a cover letter (1 page maximum) explaining your interest and how your experience meets the qualifications required and a CV, to 

https://heartlandalliance.bamboohr.com/careers/1033

Only shortlisted candidates will be contacted. If you do not hear back from us within 2 weeks, please consider your application unsuccessful.

Heartland Alliance makes all hiring and employment decisions without regard to race, creed, color, age, gender, gender identity, marital or parental status, religion, ancestry, national origin, physical or mental disability, sexual orientation, sexual identity, immigrant status, political affiliation or belief, ex-offender status (depending on the offense and position to be filled), unfavorable military discharge, membership in an organization whose primary purpose is the protection of civil rights or improvement of living conditions and human relations, or HIV infection, in accord with the Organization’s AIDS Policy Statement of September, 1987. Individuals with disabilities requiring accommodation should contact the Human Resources and Administration Office at (312) 660-1431.