Grants Unit Manager – WMS Band 2 – Permanent – *06445-24

FULL-TIME/PERMANENT 
GRANTS UNIT MANAGER
WMS BAND 2

Financial Services Program – Contracts & Purchasing
Olympia, Washington – Thurston County 

This recruitment will be posted until July 14, 2024 – application review is ongoing, submit your application materials as soon as possible. This recruitment may be closed at any time.

Are you a dynamic individual with a passion for contracts and grants management?  Do you thrive in an environment where your contributions can make a real impact?

As our Grants Unit Manager, you will be relied on to protect the legal interests of the agency while ensuring that grants and other receivable agreements are being reviewed and monitored properly.

If you are a collaborative leader who excels at communication and fosters staff development, we invite you to apply for this exciting opportunity.

With your delegated contract signature authority, you will ensure that effective financial and legal controls that support the fiscal integrity of WDFW are in place for the grant application functions.

In this dynamic and critical leadership role, you will be accountable for the oversight and management of approximately 70 million dollars a year in agreements, contracts, grants, federal assistance agreements and varied interagency agreements. 

As a key member of the Department’s federal revenue team, you will serve as a liaison with the many federal agencies with which WDFW has agreements.

With your strategic judgement, anticipate new programs and changes in grantor procedures to ensure WDFW can respond quickly and appropriately to grant opportunities. 

Duties:

Here is what you will be doing as our Grants Unit Manager, 

• Ensures all contracts are enforceable, that proper rules are followed, and that post award controls are in place that monitor active contracts for performance and compliance with state and federal audit rules.
• Ensures timely and accurate fiscal information and data on the activities are available as required by WDFW staff and other stakeholders through fiscal reviews.
• Develops policies and procedures and conducts accurate and timely reporting of both performance and financial accomplishments.
• Trains staff and implements effective processes.
• Develops help topics that communicate WDFW grant application policy, internal control policies and State Administrative & Accounting Manual (SAAM) rules.
• Directs limited staff and system resources toward the most essential agency needs.
• Manages professional and technical staff with diverse backgrounds and responsibilities.
• Makes the determination between subrecipient and contractor (2 Code of Financial Regulations (CFR) 200).
• Writes and reviews complex documents and speaks and presents in front of executives, auditors, and Assistant Attorney General’s.

WORKING CONDITIONS:

• Work Setting, including hazards:  
  • Office environment – requires extensive computer usage.
  • Some telework allowed.
• Schedule:
  • 8:00 a.m. – 5:00 p.m. Monday – Friday.
• Travel Requirements:
  • Infrequent but required, may require both in state and out of state.
• Tools and Equipment:
  • Extensive computer and office machine operation required.
• Customer Relations: 
  • Addresses sensitive issues with sometime divided parties both internal and external and must be able to explain complex contracting and procurement issues.

Qualifications:

REQUIRED QUALIFICATIONS:

Required Experience: 

• Five (5) years in the contracts and grants management field.

  And 

• Two (2) years of management experience which includes the supervision of staff.

  And 

• Procurement experience within a local, state, or federal government agency.

Knowledge of: 

• Multiple federal agency grant management rules and reporting processes.

PREFERRED QUALIFICATIONS:

In addition to those required qualifications, our ideal applicant will also have some or all of the following: 

Education: 

• Bachelor’s degree in business, finance, or public administration. (A degree in other related areas or equivalent experience may substitute for the degree).

Experience with: 

• Contract and procurement law.
• Process mapping, LEAN, or other management tools
• Washington State Government finance and legislative activities.

Supplemental Information:

Please note: Failure to follow the instructions below may lead to disqualification.

Experience and education selected, listed, and detailed in the Supplemental Questions must be verifiable in the application.

In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:

• A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
• A current resume.
• Three professional references.

IMPORTANT NOTE: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

JOIN THE WDFW TEAM:

Learn about our agency and the perks of working for WDFW!

The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field.  We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).

WDFW employees may be eligible for the following: Benefits

Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave types. 

Eleven (11) Paid Holidays per year and one (1) personal holiday if the employee is scheduled to be, or has been, continuously employed by the State of Washington for at least four (4) months. 

Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), and an Employee Assistance Program.

Diversity, Equity, and Inclusion Employer

VETERAN PREFERENCE NOTICE:

To take advantage of veteran preference, please do the following:

• Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to kaila.daudt@dfw.wa.gov.
• Subject line must include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
• Include your name as it appears on your application in careers.wa.gov.

MILITARY SPOUSE PREFERENCE NOTICE: 

To take advantage of military spouse preference, please do the following:

• Notify us of your military spouse status by email at kaila.daudt@dfw.wa.gov.
• Subject line must include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS)
• Include your name as it appears on your application in careers.wa.gov.

Note: Please blackout any PII (personally identifiable information) data such as social security numbers. 

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.   Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.   Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.  

Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov,  or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.

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