Head of Events

Vacancy Number: 1941

Job Profile

This role is responsible for developing and managing a full-fledged corporate events program (including the organization’s annual flagship event, the OPEC Fund Development Forum) under the supervision of the Chief Communications Officer. The Head of Events is expected to proactively liaise with key departments and external partners to agree strategic objectives, to ensure that project deliverables are consistently benchmarked, tracked and analyzed so as to maximize value and drive meaningful outcomes.

Duties and Responsibilities

Strategy

• Develops an in-depth understanding of the OPEC Fund’s strategic objectives, vision and mission, corporate values and stakeholders.
• Devises a corporate events strategy and according Event Management Framework to establish operating procedures and guiding principles (including on sustainability) and to delineate organization-wide event responsibilities and reporting structures.
• Develops and implements event timelines and action calendars to ensure all deliverables are achieved and expectations met. Maintains effective and timely communication with all stakeholders.

Events

• Plans, coordinates and implements a corporate events program, including the annual Development Forum, high-level meetings, technical workshops, knowledge-exchanges, staff engagement/awards, local outreach (e.g. student visits) and corporate social responsibility (CSR).
• Ensures messaging, branding, styling

Stakeholder and client engagement

• Cultivates an extensive network of local and international event partners and suppliers.
• Institutes an organization-wide Client Relationship Management (CRM) system for managing event invites and follow ups.
• Works collaboratively both within and across departments to develop event content for launches, initiatives and campaigns.

Reporting

• Develops and maintains multiple tracking tools for resource management. Provides accurate reports based on event budgets. Manages post event budget reconciliation.
• Develops and implements post event evaluations and acts on the results to continually improve the delivery of event goals and overall participant experience.

Any other duties as assigned by the Chief Communications Officer.

Qualifications and Experience

• Master’s degree in Media, Marketing, Management, International Development or a related field.
• A minimum of 10 years relevant professional experience, of which at least 3 years should have been within an international organization in a multi-cultural environment.
• Demonstrable experience of planning and coordinating corporate events, preferably in an international development financial institution is highly desirable.
• Solid experience and in-depth understanding of event cycles and project management functions, including event positioning, production coordination, creative design, logistics movement, promotions and community outreach.
• Strong project management and organizational skills.
• Experience with budget management, financial tracking and contract negotiations.
• Knowledge of event registration software and other mainstream digital tools.
• Fluent in English. Fuency in German is highly desirable. Good working knowledge of Arabic, French or Spanish is an added advantage.

Competencies

• Collaboration and Teamwork – The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.
• Communication – The ability to relay ideas, information and messages effectively and succinctly to a variety of audiences.
• Cross-Cultural Sensitivity – The ability to take into account the variety of the human experience and how it contributes to the workplace and to demonstrate respect for diverse cultures and viewpoints.
• Problem Solving Ability – The ability to identify issues adeptly, delve into root causes, and devise pragmatic solutions; demonstrate ingenuity and resourcefulness in overcoming challenges.
• Sense of Responsibility – The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.