Head of Finance and Logistics

OVERVIEW

The Jiyan Foundation for Human Rights is seeking applicants for the position of Head of Finance and Logistics in the Kurdistan Region of Iraq.

Position: Head of Finance and Logistics Iraq

Status: Full-time employee (40h/week, five days)

Based: Erbil, Kurdistan Region of Iraq

Reports to: Board of Directors

Application deadline: January 31, 2024

KEY RESPONSIBILITIES AND DUTIES

 Finance Department:

1. Supervise finance and logistics staff in nine locations in Iraq and one location in Syria.

2. Oversee and manage accounting and finance functions, including timely recording of transactions, cash management, banking, payroll, receivables, and payables (approx. 5000 transactions per year).

3. Plan and implement systems for financial operations in accordance with Jiyan Foundation’s Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.

4. Prepare monthly reports to the Board of Directors and Program staff as required, including budget vs. actuals for each cost center and other financial information, in a timely and accurate manner and reconcile general ledger files, account reconciliations, expenditures by cost center, as well as other financial information in a timely and accurate manner.

5. Provide training and guidance for accounting and logistics staff

6. Sign off on payroll accounting, including reporting of income taxes and social security contributions

7. Oversee implementation of internal revision and auditing

8. Prepare financial reports and other ad-hoc requirements for review by the Board of Directors

9. Sign off on regular bank and cash reconciliation

10. Liaise with the auditing companies

11. Prepare financial reports for relevant authorities

12. Sign off on permanent inventory of the organization’s equipment and assets

13. Regularly check the chequebook and petty cash stock

14. Approve payments and requests for procurement and logistics documentation

15. Suggest adjustments to book-keeping software Infor SunSystems

16. Stay up to date with donor policies, procedures, rules and regulations and update finance and logistics staff.

Logistics Department:

1. Supply Chain Management:

• Develop and implement strategies for optimizing the NGO’s supply chain.

• Ensure a reliable and cost-effective supply of goods and services for project implementation.

• Oversee vendor selection, negotiations, and contract management.

• Ensure procurement activities comply with organizational policies and donor regulations.

• Manage and control inventory levels to prevent stockouts or excess inventory.

• Implement systems for tracking and monitoring the movement of goods.

• Coordinate transportation of goods and materials to project sites.

• Optimize distribution channels for timely delivery of supplies.

• Ensure compliance with laws, regulations, and donor requirements.

• Maintain accurate and up-to-date documentation related to logistics activities.

• Identify and mitigate risks in the supply chain, such as delays or security issues.

• Develop contingency plans to address potential logistical challenges.

• Develop and manage the logistics budget.

• Monitor expenditures and ensure cost-effectiveness in logistics operations.

• Collaborate with other departments to understand logistical needs.

• Communicate effectively with internal stakeholders and external partners.

• Establish KPIs for logistics operations.

• Regularly monitor and evaluate the performance of the logistics team.

• Develop skills and capabilities of the logistics team through training.

• Stay updated on industry best practices and technological advancements.

• Develop and implement plans for emergency logistics response.

• Address logistical challenges during natural disasters, conflicts, or crises.

HOW TO APPLY

 Please submit, in English:

• cover letter outlining your motivation to work with Jiyan in this particular position

• CV detailing your previous work experience

via this form: APPLY HERE

 Please note that applications that do not meet the requirements or that are incomplete will not be considered.

EQUAL OPPORTUNITY:

The Jiyan Foundation for Human Rights is committed to providing equal employment opportunities to all qualified individuals regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We actively promote diversity and inclusion in our workplace, fostering an environment that respects and appreciates each team member’s unique perspectives, experiences, and talents.