The Jiyan Foundation for Human Rights is seeking applicants for the position of Head of Finance and Logistics in the Kurdistan Region of Iraq.
Position: Head of Finance and Logistics Iraq
Status: Full-time employee (40h/week, five days)
Based: Erbil, Kurdistan Region of Iraq
Reports to: Board of Directors
Application deadline: January 31, 2024
KEY RESPONSIBILITIES AND DUTIES
Finance Department:
Supervise finance and logistics staff in nine locations in Iraq and one location in Syria.
Oversee and manage accounting and finance functions, including timely recording of transactions, cash management, banking, payroll, receivables, and payables (approx. 5000 transactions per year).
Plan and implement systems for financial operations in accordance with Jiyan Foundation’s Finance Manual and donor regulations, including systems for cash flow management, budgeting, consolidation of accounting information, internal controls, financial reporting, financial record-keeping, grant management and compliance.
Prepare monthly reports to the Board of Directors and Program staff as required, including budget vs. actuals for each cost center and other financial information, in a timely and accurate manner and reconcile general ledger files, account reconciliations, expenditures by cost center, as well as other financial information in a timely and accurate manner.
Provide training and guidance for accounting and logistics staff
Sign off on payroll accounting, including reporting of income taxes and social security contributions
Oversee implementation of internal revision and auditing
Prepare financial reports and other ad-hoc requirements for review by the Board of Directors
Sign off on regular bank and cash reconciliation
Liaise with the auditing companies
Prepare financial reports for relevant authorities
Sign off on permanent inventory of the organization’s equipment and assets
Regularly check the chequebook and petty cash stock
Approve payments and requests for procurement and logistics documentation
Suggest adjustments to book-keeping software Infor SunSystems
Stay up to date with donor policies, procedures, rules and regulations and update finance and logistics staff.
Logistics Department:
Supply Chain Management:
Develop and implement strategies for optimizing the NGO’s supply chain.
Ensure a reliable and cost-effective supply of goods and services for project implementation.
Procurement:
Oversee vendor selection, negotiations, and contract management.
Ensure procurement activities comply with organizational policies and donor regulations.
Inventory Management:
Manage and control inventory levels to prevent stockouts or excess inventory.
Implement systems for tracking and monitoring the movement of goods.
Transportation and Distribution:
Coordinate transportation of goods and materials to project sites.
Optimize distribution channels for timely delivery of supplies.
Compliance and Documentation:
Ensure compliance with laws, regulations, and donor requirements.
Maintain accurate and up-to-date documentation related to logistics activities.
Risk Management:
Identify and mitigate risks in the supply chain, such as delays or security issues.
Develop contingency plans to address potential logistical challenges.
Budgeting and Financial Management:
Develop and manage the logistics budget.
Monitor expenditures and ensure cost-effectiveness in logistics operations.
Collaboration and Communication:
Collaborate with other departments to understand logistical needs.
Communicate effectively with internal stakeholders and external partners.
Monitoring and Evaluation:
Establish KPIs for logistics operations.
Regularly monitor and evaluate the performance of the logistics team.
Capacity Building:
Develop skills and capabilities of the logistics team through training.
Stay updated on industry best practices and technological advancements.
Emergency Response Planning:
Develop and implement plans for emergency logistics response.
Address logistical challenges during natural disasters, conflicts, or crises.
Qualifications & Preferred Skills How To Apply
HOW TO APPLY
Please submit, in English:
cover letter outlining your motivation to work with Jiyan in this particular position
Please note that applications that do not meet the requirements or that are incomplete will not be considered.
EQUAL OPPORTUNITY:
The Jiyan Foundation for Human Rights is committed to providing equal employment opportunities to all qualified individuals regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We actively promote diversity and inclusion in our workplace, fostering an environment that respects and appreciates each team member’s unique perspectives, experiences, and talents.
Deadline Date 2024-01-31 To help us track our recruitment effort, please indicate in your email/cover letter where (tendersglobal.net) you saw this job posting.