JOB DESCRIPTION

ROLE PROFILE HEAD OF GENERAL ASSURANCE

Save the Children Indonesia (SCIDN) is transforming towards a Diversified NGO by 2030. SCIDN began the transformation journey since 2021 and working towards an organization-wide transformation, started from transforming our impact model by implementing localization initiative, while at the same time also transform our operating model to strengthen organizational capabilities and transform our revenue model for financial sustainability by diversifying revenue streams. This transformation aligned with our future operating model as a Full Member, to deliver tripling impacts for children.

This position will contribute to Yayasan Save the Children Indonesia (SCIDN)’s compliances to relevant regulations, policies, and standards for SCIDN as a national foundation in Indonesia as well as the Member office in Save the Children global movement.  As a Senior Leader, this position is also expected to foster the culture of trust and collaboration at SCIDN team, actively involved in culture initiatives by SCIDN.

CHILD SAFEGUARDING: Level 3: the role holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work in country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: 

The Head of General Assurance is mainly responsible for managing SCIDN audits and compliance, overseeing legal aspects, supporting the Chief Executive Officer (CEO) in managing the governance and coordinating the development of risks management with the Senior Management Team (SMT).

He/she will report directly to the CEO with a coordination line to Chair of the Board of Supervisors (BOS) in managing various audits and ensure compliances within the organization including compliance to the national regulations, donors’ requirements, as well as Save the Children Member Accountability Framework (MAF) with SCIDN’s operations as Member Office. For audit functions, he/she will collaborate with respective leads such as internal audit with the BOS, statutory audits with finance, legal audit with Legal leads, and donor audit with the relevant program leads and donor.

He/she will be supporting the CEO in maintaining SCIDN’s good governance, coordinating the development and monitoring the implementation risks management plan that is part of SMT’s accountability.

This position requires strong leadership and objectivity in delivering the above functions. The position will collaborate with the Board of Patrons (BOP), Board of Executives (BOE), SMT, and relevant senior staff on the above functions, and provide information as required by the BOS and CEO, as well as maintain highly confidential data/information.

Reports to: Chief Executive Officer with coordination to Chair of Board of Supervisors (BOS)

Other Reporting and Coordination Responsibilities: The post holder is expected to work closely with BOS, in consultations with Board of Patrons (BOP), Board of Board of Executives (BOE), Senior Management Team (SMT) members and other relevant staff at SCIDN.

KEY AREAS OF ACCOUNTABILITIES 

Key Responsibilities

Audits, Control, and Compliance: 

• Lead the execution of SCIDN internal audits (legal audit and internal compliances audits) as part of annual process to ensure strong enforcement in the organization
• Co-lead the annual statutory audit process with Chief Financial Officer (CFO) as part of SCIDN’s compliance as the Yayasan, ensure high compliance and control mechanism are in place for good financial governance practices
• Co-lead the project audits process with the relevant Program Leads, upon request by the donors, to ensure SCIDN high compliance to donors’ requirements
• Ensure SCIDN’s compliances towards Member Accountability Framework (MAF) standards as Member Office by conducting regular monitoring and follow-up to maintain continuous improvements in SCIDN organizational health
• Monitor staff compliances to SCIDN end-to-end organizational policies and procedures in compliance with relevant regulations, policies, and standards, then conduct follow-up necessary actions to ensure reinforcement mechanisms are in place
• Perform ad-hoc investigations and reviews at the request of the BOS and CEO, including but not limited to fraud, bribery, corruption, and other missed-conduct or incompliance towards SCIDN’s policies and procedures
• Provide advice to management on improving internal controls, compliance, processes, and procedures. Promote compliance awareness to the organization through delivering periodic training to relevant stakeholders, socialize changes in policies and practices
• Ensure the comprehensive planning and required documents are in place for the purpose of various audits in the organization, such as evidence documents, recommendations, and comprehensive audit reports to CEO and BOS
• Act as an objective source of independent advice to ensure validity, legality and achievement of objectives of SCIDN’s audits, and advise on the sourcing and remediation of external auditors as required
• Together with the relevant Audit Leads, monitor and ensure implementation of audit recommendations and corrective actions.

Governance and Legal: 

• Support the BOP, BOS, and BOE in managing SCIDN’s governance and ensuring the implementation of good organizational governance as a national foundation in Indonesia comply with the national regulations in Indonesia and following the Articles of Associations (AOA) and Bylaws
• Oversee the Legal Team on their work to coordinate and manage legal aspects of the Yayasan, in close collaboration with Retainer Lawyer

Risks Management:

• Support the CEO and SMT to ensure the full implementation of SCIDN’s Risks Management standards through conducting regular process for risks management strategies and plan
• Support the CEO and SMT to identify and assess areas of significant business risk, including evaluating the adequacy and effectiveness of internal controls, identify loopholes and recommending risk aversion measures and cost savings.

EXPERIENCE AND SKILLS

• Bachelor’s degree in legal or relevant social science with a minimum of 12 years of experience in conducting various audits processes such as internal audit, statutory audit, legal audit, and project audit.
• Solid understanding of Yayasan’s regulations and various related compliances in Indonesia, the nature of Yayasan’s works (in the context of global movement or international partnerships) and its business process and good governance.
• Solid understanding and the application of good corporate governance, business and operational risks management, internal control processes and procedures
• Strong project management skills with high-level analytical thinking in providing recommendations and presenting reports to the management.
• High level passion towards achieving Save the Children’s mission in Indonesia for children’s well being.
• Demonstrate credibility with colleagues and stakeholders at all levels of an organization, while maintaining sound independent judgement to remain objective towards SCIDN’s goals with a high level of integrity and able to maintain highly confidential information.
• Excellent oral and written communication skills in English and Indonesia and ready to travel within Indonesia on a regular basis and internationally on occasion.

‘desirable’

• Hold internal auditor certificate (CIA / QIA / CIAP / CIAO) or equivalent.
• Experience working with International NGO and Yayasan in Indonesia.
• Experienced in investigative audit and risks-based audit.
• Proven knowledge of international and local auditing standards among related procedures, laws, and regulations (IIA, ISO 19011, COSO 2013:4-6, UU No.28/2004 on Yayasan, ISAK 35, ISA International Auditing Standards).