Head of Programmes

JOB DESCRIPTION FORM

JOB TITLE:

Head of Programmes

DEPARTMENT:

Programmes

REPORTS DIRECTLY TO:

National Director  

INDIRECT REPORTS TO:

Regional PD

SUPERVISES:

Program Coordinators and Managers

LOCATION:

National Office

Reporting to the National Director, Head of Programmes will lead the strategic direction and development of the organisation’s key programme themes in the National Association namely Alternative care (family like care, youth care), family strengthening programmes (FSP), Youth development, advocacy, institutional partnership development and emergency response programmes. He/she will lead the National programme development team, and works with counterparts in the national association, to ensure successful development of children’s programmes and initiatives across the country. The Head of Programmes will ensure (or lead) the implementation of a quality assurance system within SOS Children’s Village Programmes including monitoring and evaluation. S/he will lead the development of the national programme development strategy, related budgets and action plans. He/she will lead Programmes Department staff members. S/he will be a member of the Regional National Program Director network and will also be responsible for sourcing knowledge sharing and learning foras within and outside SOS CV. S/he will participate in and/or initiate activities of the civil society, with the aim to improve conditions and change policies and practices that undermine the well-being and rights of children of our target group. S/he will also support and guide addressing of programs related risks in the organisation.

Key Result Areas (KRA) /Key responsibilities/

Key Accountability areas.

(Breakdown the % of time spent on each responsibility)

Main Activities for each KRA

Key Performance Indicators – Results, outcomes to be achieved or deliverables required. (Quantitative Dimensions – (timeframe, volume, numbers, %, etc.) These give what is expected and when)

1

Development and implementation of Program Strategy (35%)

·         Lead and coordinate the development of the MA Uganda Program Strategy and Priorities in alignment with SOS legal frameworks, NDP III, SDG

Approved strategy draft

·         Set annual targets for the programme strategy

·         Dissemination of the Programme strategy across all locations and key stakeholders

Dissemination workshops held

·         Monitoring and evaluation of the programme strategy

Strategy evaluation workshops held

2

Coordination of the Planning MA process (10%)

·         Coordinate the annual planning process for locations and MA

Approved annual MA plan

·         Disseminate the annual plan to all locations

Dissemination workshops held

·         Select the objective leaders for each thematic area of the annual plan

Thematic leaders identified and supported

·         Coordinate joint review of the annual plan at national level

# of programme review meetings held

·         Submit the annual plan for approval to the ND, Board and IOR

Approved annual plan

3

Quality assurance, Monitoring, evaluation (10%)

·         Implement quality standards within SOS Children’s Village Programmes as described in manuals, policies and concepts

Annual Care Promise Self-Assessment reports submitted

·         Develop the NA annual report

# of MA Annual reports submitted

·         Review and provide feedback on quarterly location and donor reports

4

Research management, documentation, and learning (5%)

·         Coordinate and review all research related interventions in the National Association.

# of research related interventions initiated

·         Source for research partnerships with likeminded organisations in research on child and family strengthening programme

# of research partnerships initiated

·         Participate in international research projects within SOS-KDI.

·         Source of knowledge sharing and learning foras

# of advocacy related foras attended

·         Provide technical support on evidence-based advocacy

# of evidence-based advocacy research conducted

5

Financial management, administration, authorization and approval of expenditures (10%)

·         Coordinate the programme budget for the MA

·         Review and approve programme related budgets

·         Monitoring programme unit and projects budgets and financial reports

# of budget monthly review meetings held

·         Provide technical support to programme audits

# of audits supported

·         Review and monitor implementation of program audit recommendations

# of audit recommendations for programmes acted upon

6

Fundraising and partnership development (15%)

·         Set targets for local and IPD funded projects

·         Coordinate the development of the partnership

# of MOUs signed with partners

·         Sources for strategic partnerships

·         Source for funding opportunities for the programme strategic areas

# of funding proposals submitted

·         Develop and/or review concept notes and proposals

7

Human Resource Development – Supervises, motivates, and appraises Staff (10%)

·         Initiate and support recruitment of programme staff

# of staff recruitments supported

·         Provide technical support to National Office (NO) and Programme Development (PD) staff Hold monthly with National Programme Unit (NPU) team and Programme Directors (PDs)

# monthly meetings held with programme staff

·         Conduct bi-annual and annual appraisals for direct supervisees

# of program staff fully appraised

·         Conduct weekly departmental meetings

Biweekly departmental meetings held

·         Ensure that succession planning is an integral part of each team member

·         Organise and link team member to ongoing programme trainings

# of trainings held for staff to improve their capacity

8

Safeguarding (5%)

·         Mainstream safeguarding in all programmes at SOS Children’s Villages Uganda

·         Ensuring that key stakeholders are made aware of safeguarding measures and are supported in implementing them

Annual child safeguarding risk assessment reports

·         Ensuring that safeguarding is integrated in all management processes including recruitment, on boarding, performance management, team meetings, annual planning process field-level monitoring, IWP, IDP etc.

# of MOUs and subgrant agreements of partners with clauses of CY safeguarding

·         Creating and maintaining a managerial and operational environment where the Safeguarding Policy is effectively implemented.

# of meetings and discussions with program staff that includes CYS as an agenda item

Employee:

Direct Supervisor:

Name: June Patrick Bigirwa

Employee:

Signature:

Name:

Date: May 15, 2023

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