Duration : 12 months (with possibility of an extension)
Start date : 25-Jul-2024
You’ll contribute to ending world hunger by …
- Planning, Implementation, management, overall supervision and monitoring of the assigned Project(s) in line with Action Against Hunger policy, guidelines and procedures and in accordance with donor and national polies and guidelines;
- Ensure timely implementation of the planned activities in coordination with Head of Base and other departments and staff;
- Ensure sound planning and management of project resources (budget, HR and other resources assigned to the project)
- Ensure timely submission of validated periodic reports, both narrative and quantitative, compliant with donors and Action Against Hunger operational procedures.
- Represent the organization in key sectoral groups as assigned by the Head of Base.
Key activities in your role will include
Objective 1: Project cycle management
- Direct oversight in the planning, managing, supervising, and implementation of the assigned project(s) directly reporting to the Head of Base and in coordination with the sectorial referents and Technical Coordinator and other departments in a timely manner.
- Lead and ensure program staff have adequate resources to perform their roles and have necessary capacity
- Ensure program strategy and planned activities and adjusted as needed to delivery quality and timely outputs
- Ensure projects are implemented in line with donor guidelines and Action Against Hunger standards
- Lead and/or support the writing of quality proposals and reports as needed and requested by the Head of Base.
- Ensure mainstreamed cross-cutting issues in the planned activities in coordination and consultation with the Head of Base, Technical Leads of the project, other departments, and the Technical Coordinator.
- Development and organisation of adequate monitoring and evaluation of all the activities, ensure proper accountability with all aspects of the project, and continuously capture practices that may be utilized as reference for current and future learning in coordination with the MEAL Officer.
- Application and promotion of project management tools and systems
Objective 2: Program development and strategy planning
- Systematically assess local context, needs/gaps in humanitarian/development sector and related issues in the implementation areas support development of concept noted and proposal. This will include innovative approaches, systems, and technology in Action Against Hunger’s key areas of expertise.
- Assess the pertinence and feasibility of DRR/CCA interventions in the area, in coordination with the Technical Coordinator and in discussions with various stakeholders in the humanitarian sphere and other relevant actors.
- Ensure Action Against Hunger programs and interventions are aligned and contribute to local national government plans
Objective 3: Monitoring, Evaluation, Reporting, and Capitalisation
- Ensure and lead the data on regular basis using the monitoring tool, analyse and write monitoring reports.
- Ensure integrity and timeliness of collection, analysis of monitoring data, and archiving of supporting document, reports and assessment/surveys such as Source of Verifications (SoVs) and justification final reports.
- Prepare activity progress reporting (APR) tools for project(s) in coordination/consultation with MEAL Coordinator and ensure submission of timely monthly APR and other periodic reports to the Head of Base who will validate the same.
- Prepare quality interim, final and other ad-hoc reports requested by the mission and the Head of Base.
- Capitalize all the project experiences and lessons learnt in coordination with technical/sector coordinator
Objective 4: Representation and Coordination
- Holding regular meetings with the project staff, including with partners staff, and attending mission management team and prepare minutes of meetings
- Lead and participate in meetings with the relevant stakeholders and partners as needed and as requested by Head of Base and provide updates our interventions
- Develop and maintain relationships with key stakeholders at a technical level, including donors, government authorities, international and local organisations, partners, beneficiaries and other external actors under the supervision of the Head of Base and in coordination with Technical Coordinator.
- Systematically collect and share information/inputs for any communication/visibility related activities to the Head of Base and Communications Department
- Participate in negotiations with external actors in coordination with head of base and country directed
- Support the mission in identifying possible partners in the Philippines to be engaged in projects/programs
- Ensure project(s) related information are shared with cluster in coordination and consultation with the Head of Base, MEAL Officer and Awards & Emergency Response Coordinator
- Represent the organization in relevant working groups/clusters
- Ensure regular updating to Head of Base of project activities, meetings attended, partnerships formed, and other relevant activities
Objective 5: Managing of project-specific Admin, HR, Logistics and Security matters
- Ensure the supervision and control of expenses related with the activities of the project(s) (procurement planning and close monitoring and feed backing on Financial Management Tool).
- Coordinate the budget forecast and follow up and participate in the design of new budgets.
- Ensure the application of the Log Kit forms and procedures pertaining to the supply chain, procurement, transportation/ movement, and warehousing.
- Proper planning and management of assigned staff and conduct regular performance assessment of the staff managed directly.
- Comply with HR policies and systems established in the mission.
- Comply with the necessary branding and communications guidelines of the organization.
- Work with relevant departments in monitoring and following through of attaining the agreed objectives.
- Ensure to foster conducive working relationships within the team, and a collaborative environment for the project.
- With proper conflict management skills, ensure open communication and quick action to potential team issues/concerns.
- Adhere to the Mission Reporting system and submit the reports requested on-time
- Respect the security rules of Action Against Hunger and coordinate with the Logistics Manager for any security issues relating to work
- Report any security or other incidents in the field that may interrupt project activities directly to Head of Base and Logistics Officer.
- Ensure the respect and compliance of the mission security rules by the Base.
Do you meet the profile required criteria?
- Master’s degree in business administration, Economics, Sociology, International Development, Political Science or International Relations
- Technical knowledge:
- At least 5 years of experience in the Humanitarian/ development sector
- Demonstrated excellent knowledge and experience in Project Cycle Management.
- Knowledge of project management including financial management tools, HR, logistics and security management.
- Experience of working with different humanitarian and development donors and of different donor compliance.
- Ability to write donor reports and proposals in English.
- Good analytical skills and a good understanding of the local context and dynamics in BARMM and Palawan
- Strong skills in coordination, program management, mentoring, coaching and capacity building.
- Knowledge of donor’s landscape in the Philippines
- Previous experience in implementing and managing multi-sectorial projects
- Knowledge in partnerships development and alliances is desirable.
- Experience in managing projects and teams remotely
- Risk mitigation experience
- Previous experience of at least two years in a similar position and managing multi-sector interventions.
- Humanitarian sector knowledge:
- Minimum of five (5) years of working experience with INGO in managerial position
- Previous experience in implementing integrated programming involving FSL, DRR, climate change adaptation, WASH and gender issues.
- Additional experience in working with conflict- affected or calamity-affected people; ideally Mindanao experience is desirable
- Experience in inter-agency coordination, representation and negotiation with state and non-state actors.
- Previous experience in security management and humanitarian negotiation in the Philippines.
- Experience with coaching and mentoring local and partner staff.
- Coordination and representation with stakeholder and consortium/partners
- Language: Excellent English writing and speaking skills is required. Local language is an advantage
- IT systems: Good knowledge of Microsoft Office package (Word, Excel, Teams, Outlook)
- Frequent travel to project sites, including deployment to other areas in the country during emergency response
- Valuable prior experience in issues related to the promotion of gender equality and child rights or personal commitment to gender equality and child rights.
Our remuneration package:
- Compensation based on Action Against Hunger salary grid and candidate’s previous experience
- Benefits: Health insurance, accident and life insurance, leave entitlements, government-mandated benefits
- Project-based employment
Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.
How to apply
Interested candidates meeting the requirements should apply to the link provided below on or before 03 August 2024.
https://employ.acf-e.org/index.php/positions/view/9443
Only shortlisted candidates will be contacted for an interview by the HR Department.
Note. – Given the urgency of this position, the vacancy may close on or before the deadline.
Action Against Hunger provides equal opportunities to candidates regardless of their origin, nationality, race, gender, regional and sexual orientation. This vision aims to integrate equal treatment and opportunities among females and men in all HR processes and policies within the organization.