Duration : 4 months
Start date : ASAP
You’ll contribute to ending world hunger by …
Responsible for planning, implementation, management, overall supervision, and monitoring of the program/projects. They will be responsible for ensuring Action Against Hunger’s, National government agencies and donor’s technical policy, guidelines are procedures are implemented. The HOP shall ensure the correct implementation and management of the activities and program budget and resources, in accordance with the objectives set out for the project, as well as their everyday management.
Key activities in your role will include
Objective 1: Ensure all programs activities are implemented within the timeframe (according to proposals)
- Represent, participate, and coordinate with project team and with consortium partner/staff in assigned areas/projects
- Ensure the efficient and effective project implementation of activities according to the approved strategies, workplan and guidelines set by the organization and funding donors in coordination with project team, Deputy Country Director and consortium
- Develop and maintain relationships with key project stakeholders at a technical level, including coordination and communication with government authorities, international and local organizations, partners, beneficiaries and other external actors in the field in coordination with HOB/OiC
- Lead the implementation of the projects in line with the approved proposal and seeks timely assistance from HoB/OiC and Deputy Country Director in solving bottlenecks
- Ensure that all the projects have an updated project work plan/procurement-supply plan/budget forecast on a monthly and as-needed basis integrating all departments’ activities and its dissemination to all department heads.
- Ensure the transparency of the procedures as well as the implementation of donor’s guidelines (including the documentation of the transparent decision making)
- Ensure weekly meeting are conducted with all department heads at the base and progress and work plans are revised, updated and shared
- Ensure and comply with reporting requirement of partners/Donor and timely submission of reports according to agreed formats
- Support HoB/OIC in coordination and representation of AAH in the area of responsibility
Objective 2: Project Monitoring, Evaluation, Reporting, and Capitalisation
- Under the guidance from HoB/OiC, lead the preparation of weekly, monthly and annual planning and updating of progress and achievements in coordination project staff, partners, and Capital technical team
- Ensure the validation and consolidation of all reports from the assigned field staff in accordance to the monthly APR both Excel and narrative, including annexes required such as SOVs
- Lead the preparation of donor interim and final reports and other reports as required in coordination with DCD and consortium lead
- Lead capitalization of the project experience and prepare specific written documents in coordination with Action Against Hunger sector coordinators
- Ensure SOVs are archived and maintain database of photos, videos and other multimedia documents related to the project,
- Ensure the availability of complete project documents and filed in accordance with the Archiving Guidelines
- Real-time timely sharing of photo/visual materials of project/context progress for internal and externals communication
Objective 3: Management base human resources following HR manual and procedures.
- Ensure the efficient management of the Human Resources assigned to the project in line with Action Against Hunger HR policies
- Manage and conduct regular performance evaluation of the staff in compliance with Action Against Hunger policy and procedures and when necessary, review the job descriptions and organization of project staff according to project needs and assess training needs and train the staff if required to achieve the project objectives
- Participate to the recruitment process for the project according to the needs
- Support to recruit the required staff if necessary in coordination with the HR manager in Manila and technical coordinators.
- Support when the necessary review of the job descriptions and Organization of the team according to the base needs
Objective 4: Management of the administrative/finances issues of the base following policies guidelines and procedures
- Lead the program budget management/oversight in collaboration with the HOB/OiC, Base finance/logistics officer, and drafts and updates budget follow up and projection.
- Ensure program budget forecast are done in timely manner and in coordination with base administrator, DCD and communicate with the finance department
- Ensure program financial expenses are in compliance with Action Against Hunger and donor guidelines in coordination with Admin department, communicate deviations in timely manner with Manila coordination team
- Support that all administrative procedures in the Base follow standards and manuals and the mission level memorandums
- Ensure program level payments and done on time in coordination with Finance/Logistics
Objective 5: Management of the logistics of the base following policies guidelines and procedures in accordance with the KitLog
- Ensure regularly update and follow-up the procurement plan (PPP) specific to the activities under Action Against Hunger result in coordination with the project team and admin/log department at the base level
- Lead the request, organization and arrangement of logistical requirements in project activities (e.g. transportation, movement, supplies and materials) including preparation of the weekly Travel request and consolidation of the monthly movement plan for the team;
- Support the Supply Chain Management specially that procurement plan is in place for projects in coordination with project team and Logistic department.
- Support the overall management and allocation and the use of the equipment and fleet
Objective 6: Safety and security
- Ensure staff safety and security in line with AAH’s safety and security protocol and policies and reports incidents to HoB/OiC, Logistic coordinator
- Monitor, analyse security context and report to HoB/OiC and security focal person in Manila
- Adhere to the Mission Security Reporting system and submit the reports requested on-time
- Respect the Security rules of Action Against Hunger and coordinate with logistics Coordinator
- Report any security or other incidents in the field that may interrupt project activities directly HoB/OiC, Logistic coordinator.
- Ensure the respect and compliance of the mission security rules by the team
- Support the implementation, revisions and drawing protocols of the security management and business continuity plans
Do you meet the profile required criteria?
- Master’s degree in economics, Sociology, International Development, Political Science or International Relations
- Technical Knowledge:
- Knowledge of project management including financial management tools, logistics and security management
- Ability to write technical donor reports and proposals in English.
- Knowledge in partnerships development and alliances is desirable.
- Strong Knowledge in Humanitarian/ cooperation/international relationship-
- Strong skills in coordination, program management, mentoring, coaching and capacity building.
- Experience in managing humanitarian/earlier recovery/development projects with an INGO.
- Knowledge of donor guidelines, procedures and compliance
- Previous experience
- At least 5 years in a similar position
- dealing with high level authorities and representation
- Managing partners and/or working in consortium project
- Experience in working and managing teams and resources in insecure context with capacity to face a stressful situations
- Additional experience in working with conflict and climate crisis affected population and communities in the Philippines.
- Having cluster leadership experience is desirable.
- Experience in representation, community’s development and participation, institutional development and setting up of partnerships with local partners
- Language:
- Excellent English and Filipino speaking and writing skills required. Knowledge of local language is an advantage.
- Good knowledge of Office package (Teams, Outlook, Word, Excel and Powerpoint)
- Valuable prior experience in issues related to the promotion of gender equality and child rights or personal commitment to gender equality and child rights.
Our remuneration package:
- Compensation based on Action Against Hunger salary grid and candidate’s previous experience
- Benefits: Health insurance, accident and life insurance, leave entitlements, government-mandated benefits
- Project-based employment
Action against Hunger is committed to preventing any type of unwanted behaviour at work such as but not limited to sexual harassment, sexual exploitation and abuse, lack of integrity and/or financial misconduct; We expects all staff and volunteers to share this commitment through endorsing our code of conduct and other related policies and only those who share our values and code of conduct will be recruited to work for us.
How to apply
Interested candidates meeting the requirements should apply to the link provided below on or before 19 March 2024.
https://employ.acf-e.org/index.php/positions/view/8846
Only shortlisted candidates will be contacted for an interview by the HR Department.
Note. – Given the urgency of this position, the vacancy may close on or before the deadline.
Action Against Hunger provides equal opportunities to candidates regardless of their origin, nationality, race, gender, regional and sexual orientation. This vision aims to integrate equal treatment and opportunities among females and men in all HR processes and policies within the organization.