Head of Sub-Office (Legazpi)

Position Title: Head of Satellite Office

Duty Station: IOM Philippines Country Office (Legazpi)

Classification: National Officers, NO-B

Type of Appointment: One Year Fixed Term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 01 May 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, it works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. It is one of the factors that makes the organization qualified to deal with the complex issue of migration. IOM sees that diversity is one of the organizational strengths.

IOM aims to foster an inclusive workplace where everyone treats each other (including colleagues and beneficiaries) with dignity and respect.

Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.

Context:

Under the overall supervision of the Regional Director and direct supervision of the Chief of Mission (CoM) or Head of Office, and in close coordination with the Programme Managers, Programme Support Unit and Resources Management Unit, the Head of Sub Office will be responsible and accountable for supporting the overall management and administration of the IOM Sub Office, as well as for coordinating the implementation of the broad IOM programming in line with IOM policies, standards and commitments.

Core Functions / Responsibilities:

1. Provide support to the CoM in managing the Operational, Human Resources, Administrative, Financial and Supply Chain functions of the Sub-Office in accordance with the IOM’s rules and regulations, and streamline the implementation of institutional procedures across the Sub-Office.

2. Contribute to the management, recruitment, training and capacity building of Sub-Office’s staff and third-party contractors, if applicable, based on programme assessment, available budget and performance indicators.

3. Participate in meetings with Government Authorities, International Organizations, non-governmental organizations, voluntary agencies, as well as public media and Private Sector.

4. In coordination with the CoM, contribute to the maintaining, promoting and strengthening the working relationships with national, regional and local governmental authorities, international organizations and NGOs, and other stakeholders in the field of migration management.

5. Provide technical inputs to the design and development of new projects in close coordination with the CoM and other Programme Management counterparts.

6. Coordinate the adherence to the safety and security procedures for IOM staff, premises, and assets in the Sub-Office in collaboration with the local Office of the United National Department of Safety and Security (UNDSS) and other relevant stakeholders, through regular participation in Area Security Management meetings.

7. Support the implementation and reporting of all programme activities in the Sub-Office in line with IOM standards and in accordance with the donor/grant agreements.

8. Provide regular updates to the CoM on the progress on programme implementation, achievements and donor liaison issues.

9. Assess the key gaps and operational challenges, provide technical support for programme implementation in coordination with the CoM/ Senior Management Team to check the efficiency and cost-effectiveness of staff performance.

10. Contribute to establishing the visibility of IOM and the donors as per donor agreements and as relevant to the context.

11. Perform such other duties as may be assigned.

Required Qualifications and Experience

Education

• Master’s degree in Political or Social Sciences, Humanitarian Affairs, Law, International Relations, Disaster Risk Reduction/Disaster Risk Management, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in managing humanitarian, complex and post conflict emergencies at an international level;
• Experience in liaison with the government authorities, donors, national/international institutions and multi-stakeholders;
• Experience in project development and reporting;
• Experience in programme implementation, monitoring and evaluation; and,
• Experience working in the Region.

Skills

• Knowledge of migration management principles, concepts and techniques;
• Experience working in post-conflict /emergency operations;
• Ability to coordinate multiple activities and work effectively and harmoniously with colleagues from varied cultures and professional background;
• Ability to work well under pressure and in difficult conditions;
• Good communication and negotiation skills, project development skills, and ability to draft clearly and concisely; and,
• A high degree of computer literacy.

Languages

Required:

Fluency in English and Filipino (oral and written).

Desirable:

Any local language in Bicol region

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Respect and promote individual and cultural differences. Encourages diversity and inclusion.
• Maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct.
• Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others, and makes people feel safe, respected and fairly treated.

Core Competencies – Behavioural Indicators level 1

• Develop and promote effective collaboration within and across units to achieve shared goals and optimize results.
• Produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes.
• Continuously seeks to learn, share knowledge and innovate.
• Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link.

Competencies will be assessed during a competency-based interview.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa, and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.