Danish Refugee Council
tendersglobal.net
Job Description
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Description
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The Danish Refugee Council (DRC), an international non-governmental organization (NGO), has been providing relief and development services in the Horn of Africa since 1997. DRC promotes and supports solutions to the problems faced by refugees, internally displaced people (IDPs), and migrants. The organization has offices across the region, and has been operational in Ethiopia since 2009. With funding from bilateral and multilateral donors, DRC is currently implementing a range of activities across Ethiopia and Djibouti, including WASH and shelter provision, child and youth protection, gender based violence response, awareness-raising of migration risks, protection monitoring of migration routes, and livelihoods support for returning migrants or those at-risk of migration.
Overall Purpose of the Role:
Overall Purpose of the Role:
- Operationally and strategically the Head of Support Services holder is responsible for Finance, Human Resources, Logistics and Procurement, Administration and IT. S/He will oversee, develop and provide strategic direction, mentorship and support to his/her support areas.
- An active member of the Senior Management Team this role ensures that all aspects of the Country Office management is represented and considered in decision making.
- This role has a country focus and as Senior Management Team the HoSS must be committed to visiting the field at least quarterly to ensure regional level support and capacity is provided along with ensuring compliance to donor requirements and adherence to DRC procedures and guidelines.
- The ideal candidate for this role requires a solution orientated approach, a sense of humor and able to manage work/life balance in a complex restrictive and demanding, but never boring context.
Responsibilities:
Management:
Management:
- Lead and manage the support services managers/coordinators (including people planning, performance, well-being and development)
- Manage, deliver, and report on current operations and programme support in each region of implementation.
- Establish high performing support teams ensuring high-quality approaches are maintained.
- Develop and improve operational approaches, compliance, and systems, and support the Country Director to build and deliver effective and sustainable interventions.
- Responsible for the strategic development, management, and implementation of the support operations
- Ensure appropriate technical support is available to programs, in line with organizational priorities.
- Ensure support for annual planning and review processes.
- Direct responsibility for ensuring that the DRC programme operates in accordance with DRC’s support function.
Operational Management:
- Oversee the operational support units for the country by providing strategic leadership and technical support to the areas under his/her supervision.
- Strengthen/oversee/develop audits, Master budgets, BFU and financial and accounting policies and processes.
- Support the Country Director and the Senior Management Team in liaising with donors and authorities, especially as relates to issues of compliance, registration, and audit.
- Supervision, audits and controlling and implementation of corrective actions related to DRC’s operational standards within support areas.
- Ensure that DRC retains and continually develops its operational capacity to provide rapid emergency response, in particular within its procurement and transport systems.
- Develop a risk management plan for the country that identifies the major financial and operational risks and implement a mitigation strategy and response plans.
- Ensure that all administrative and legal-related systems are accurate and maintained.
- Work to build the capacity of the operational support staff throughout the operation though frequent in-service training sessions and mentoring support.
- Contribute to the development and implementation of DRC’s global development initiatives.
DRC Dynamics (ERP System):
- Ensure DRC Dynamics functionality is properly set-up and used by relevant staff, including but not limited to Master Budget, Shared costs recovery planning, resource scheduling.
- Apply reports and data analytics from DRC Dynamics to improve overall performance and inform SMT decision-making.
- Act as heavy user for most of the Projects & Finance functionalities.
Supervisor responsibilities:
- Supports the managers/coordinators to coordinate the daily activities of small teams to ensure workload is supported and prioritized appropriately.
- Contribute to recruitment and/or performance appraisal of members of the support services team.
- Develops a capacity building and mentoring style of operations within the teams, offering trainings, mentoring and other opportunities within the organization for staff development
Experience and Technical Competencies: (include years of experience):
- At least 7 years’ experience in relevant field
- At least 4 years’ experience with people management
- Experience in a similar role in an international NGO
- Proven significant financial, information and systems management experience
- Experience working in an ERP system, including supply chain, finance and HR systems
- Proven leadership skills and a competence in people management
- Proven operational management experience and capability, including in conflict areas
- Significant experience in procurement and tender processes
- Understanding and experience of institutional fundraising
- Understanding of the countries in which DRC operates and sensitive to the cultural context.
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Languages Languages: ● Fluency in Portuguese is required ● Good command in oral and written Spanish is required. ● Good command in oral and written English is required. Additional Information Travel details The consultant must be available to travel to the places related to the activities in the country, if requested by the National Officer for Brazil and/or the International Officer. Travels will be coordinated and financed by UN-Habitat, according to the United Nations travel rules and guidelines. Remuneration SB-3/3 (UNDP Brazil Salary Scale) The supervisor will receive an amount of BRL 19.081,92 to be paid in three (3) instalments upon the presentation and approval of the following products: ● Payment 1 (33,34%): Upon delivery and approval of Product 1 (BRL 6.360,64) ● Payment 2 ((33,33%): Upon delivery and approval of Product 2 (BRL 6.360,64) ● Payment 3 (33,33%): Upon delivery and approval of Product 3 (BRL 6.360,64). Appointment against this post is on a local basis and only nationals from Brazil or external candidates who hold a permanent visa in Brazil may apply. It is required for all the curricular information to be inserted in the system, which may take a few hours. Only complete applications in English will be considered. All applications will be treated with the strictest confidence. Due to the volume of applications received, receipt of applications cannot be acknowledged individually. Only short-listed applicants will be contacted. Applications should be submitted through INSPIRA and must include all documents required at the system, please be ready to include the following information at the “Candidate Profile” (CP) at Inspira: 1. Cover memo (maximum 1 page) 2. Educational Background (incl. dates) 3. Professional Experience (assignments, tasks, achievements, duration by years/ months) 4. Expertise and preferences regarding location of potential assignments 5. Other Experience and Expertise (e.g. Internships/ voluntary work, etc.)* * Please note that Internships, self-employment and part-time count as 50%. In addition to it, note experience not relevant to the position will not be considered. All applications should be submitted to: Inspira Deadline for applications: UN-HABITAT does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee, please contact: [email protected] No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS. We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead. Before applying, please make sure that you have read the requirements for the position and that you qualify. Applications from non-qualifying applicants will most likely be discarded by the recruiting manager. You need an Impactpool account to apply for this job It's free and takes only a moment to sign up Sign up and apply Already a member of Impactpool? Sign in to your account | Sign in with LinkedIn or Email Password SAVE JOB Show UNHABITAT - United Nations Human Settlements Programme that your are interested in them Recruiters from the organization will be able to view your profile, contact you for current & future vacancies and engage you on opportunities that match your skills and interest. Connect with organization Connect your profile with UNHABITAT - United Nations Human Settlements Programme Once connected, recruiters from the organization will be able to view your profile, contact you for current & future vacancies and engage you on opportunities that match your skills and interest. Sign in to Impactpool to connect New to Impactpool? Sign up now! Email Password Forgot your password? in | Sign in with LinkedIn Relevant Articles Are you a HR Director or HR professional looking for new challenges?Rio de JaneiroRio de Janeiro- Contract