Health Program Support Officer

BACKGROUND:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their lives. Founded in 1933 at the request of Albert Einstein, the IRC works with people forced to flee from war, conflict and disaster and the host communities which support them, as well as those who remain within their homes and communities. At work today in over 40 countries and 22 U.S. cities, we improve outcomes in the areas of health, safety, economic wellbeing, education, and power. Given the disparity faced by women and girls, IRC seeks to narrow gender inequalities and ensure social inclusion of all vulnerable groups in broader policies, processes and actions affecting their lives. The IRC has been working in Ukraine since March 2022, initially supporting emergency response and early recovery interventions for IDPs affected by the conflict.

This position will be based in any of IRC Offices (Kyiv, Dnipro, Kharkiv or Odesa).

JOB SUMMARY:

Health Program Support Offices will be responsible for coordinating procurement activities, including assessing program requests, managing the procurement process, and ensuring compliance of received goods. Provide support in logistics, inventory management, and stock-taking for both the program and partner organizations. Collaborate with operations teams to ensure smooth project support, assist in organizing travel and events, and handle various administrative and scheduling tasks. Additionally, represent the team in intra-departmental projects, working closely with operations leads from other units.

MAIN RESPONSIBILITIES:

·Coordinate and assess program requests from all Field Offices for the procurement of materials and goods necessary for project implementation.

·Manage the entire procurement process lifecycle: maintain procurement plans, develop specifications, conduct comparative analyses of items, prepare purchase requests, and oversee procurement procedures. Evaluate the compliance of received goods.

·Prepare vouchers for cash and low-cost expenses coverage.

·Support in goods delivery, distribution planning, write-off documentation preparation, and support in transferring goods with relevant documents.

·Support in program and Partner organization stock-taking efforts.

·Monitor inventory levels, anticipate supply needs, and expedite supply orders to maintain adequate stock levels.

·Collaborate with operations focal points to ensure seamless project operations.

·Represent the team in intra-departmental projects, collaborating closely with operations support leads from other units.

·Support in planning and coordinating travels, workshops, conferences, meetings, and team retreats.

·Provide support in various administrative and scheduling tasks.

MINIMUM QUALIFICATIONS

·A bachelor’s degree in business management, Finance, Supply Chain, or a related field.

·A minimum of two years of prior experience, particularly in similar support functions.

·Experienced use of financial and operational software, Integra, and conducting procurement operations through such databases, will be considered as an advantage.

·Fluency in Ukrainian and Russian is required, as well as medium level knowledge in English.

·Proficiency in IT skills, including Excel, Word, and PowerPoint, as well as experience with financial and procurement systems is essential.

Female candidates are highly encouraged to apply.

REPORTING LINES

·Position reports to Health Coordinator.

·Position Technically reports to Supply Chain Manager.

·Closely collaborate with Senior Primary Health Manager, MHPSS Manager, Pharmaceutical Manager, and the rest of the health team.

PROFESSIONAL STANDARDS

The International Rescue Committee is determined to protect the people it serves and staff from all kinds of harm, including sexual exploitation, abuse, and harassment. It is committed to take all necessary preventive measures and create an environment where people feel safe. IRC builds diverse and inclusive teams of professionals who promote critical reflection, power sharing, debate, and objectivity to deliver the best possible services to our clients.

IRC workers must adhere to the core values and principles outlined in IRC Way – Standards for Professional Conduct.These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces its safeguarding policies to protect adult and child clients from any form of exploitation and abuse, including sexual exploitation and abuse, and its staff from sexual harassment and violence.

Where misconduct is alleged, IRC follows a Zero tolerance approach and takes all necessary actions and corrective measures. IRC investigation unit comprises of experts and trained investigators that ensures professional survivor-centered investigations are conducted if allegations of safeguarding violations are reported through the safe and accessible reporting channels that IRC makes available to its staff, partners, and clients.

These commitments are set out in IRC’s Safeguarding Policies, accessible in English and in Ukrainian language via this link: https://rescue.box.com/v/irc-safeguarding-policies

IRC is an active member of the Inter-Agency Task Force on Protection from Sexual Exploitation and Abuse (PSEA) set-up in Ukraine.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.