Health Project Manager

Location

Field position based in Ukraine, with frequent travel to the different health project locations.

Starting Date & Initial Contract Details

May 2024. Full time, 12 months.

Role Overview

Manage the health project in line with the objectives, timeframe and budget laid down in the current proposal and meet Medair and international standards. On a day-to-day basis the Health Project Manager oversees the implementation of Medair health activities in Ukraine. This will involve coordination, staff supervision, data collection and reporting. The Health Project Manager will work alongside logistics, human resources and finance to ensure project implementation of activities with technical support from Medair’s Health Advisor.

Project Overview

Medair arrived in Ukraine at the end of February 2022 and are providing WASH, Health, NFI/Shelter, and other emergency assistance in parts of Ukraine.

Our Culture

Key Activity Areas

Technical / Management

• Responsible for ensuring project implementation is according to Medair policy and compliant with Medair, donor, national, and international guidelines.
• Develop and manage a comprehensive activity plan covering the time frame of the project proposal.
• Ensure the quality and sustainability of the project outputs.
• Conduct regular monitoring and evaluation assessments against project objectives.
• Ensure accurate and timely reporting of activities (monthly, quarterly and final reports) and send to the Project Coordinator and Health Advisor for approval.
• Provide programme data for donor reports, to the Funding Manager and Health Advisor prior to submission to donors. Responsible for open communication regarding project planning and implementation with the Project Coordinator, Health Advisor, and other key staff.
• Support the Programme Coordinator and CD in the development of new proposals.

Logistics and Administration

• Coordinate with the logistics department and ensure all health project related equipment is available on site in a timely fashion.
• Coordinate with the administration department to ensure accurate accounting of project finances as well as effective cash-flow. Ensure that health project stocks are managed, transported and maintained correctly. 

Staff Management

• Oversee all staff based in the health project including recruitment, appraisal, management, general well-being, job descriptions, work schedules, discipline etc. in coordination with the PC and Health Advisor.
• Provide training to all National staff in the health sector (within budget and operational constraints) so as to ensure ownership and full local responsibility of all health activities. 
• Facilitate regular project meetings to assist information sharing between project staff and to ensure that all staff members are well aware of project objectives and current work plan. 

Communications and Public Relations

• Maintain a transparent, honest and supportive communication structure within the Medair team.
• Develop and maintain relationships with local authorities, churches and NGO’s on site, with the objective of raising public awareness of Medair and ensuring good co-operation and partnerships.
• The health project manager is expected to proactively network and coordinate with the Health Cluster, Ministry of Health and health agencies to seek out opportunities and share information. 
• Contribute to Medair’s private fundraising and public awareness campaigns by supplying the FCO or the GSO Marketing team with beneficiary stories and photos, as well as project updates etc.

Security Management

• Be responsible for the safety and security of Medair health assets and personnel on site of operations.
• Adhere to the security guidelines employed by Medair on site.

Quality Management

• Promote and use the e-library, ensuring the standardised formats are used and guidelines followed.
• Ensure health projects are implemented in accordance with Medair, donor, field, and international standards.
• Responsible for setting objectives of emergency health assessments and interventions, monitoring progress against agreed indicators and exit planning, in liaison with the Project Coordinator and Health Advisor.
• Work with Project Coordinator and Health Advisor to improve the quality of the health project, to improve the quality of the assessments, monitoring and evaluation, implementation of Core Humanitarian Standards and protection mainstreaming.

Financial Management

• Review and monitor all project expenditures and expense coding. Ensure proper financial procedures are followed by the health team. Track expenses against project budgets, working with the Project Coordinator and Finance Officer to address issues of over or under-spending.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Medical doctor or nurse with public health or tropical health qualification, with training in humanitarian health, MHPSS, or infectious disease an asset.
• Strong working knowledge of English (spoken and written).

What is the ROC and why is it required?

Experience

• 2 years minimum experience post qualification.
• 1 year overseas experience in relief work with an NGO, having worked preferably in the health sector desirable.
• Working knowledge of Microsoft Word, Excel and Teams
• Able to prioritise clearly; able to enforce procedures; able to oversee multiple tasks.
• Good interpersonal skills; clear communicator.
• Good negotiation skills, especially in the context of another culture.
• Advanced planning, assessment and analytical skills desirable.