Health, Safety, Social and Environmental

Background Information – Job-specific 

The UNOPS Ukraine Office implements projects on behalf of UN agencies and bilateral donors and in close coordination with the Government and national authorities. With an established presence across the region, the office runs operations including large-scale procurement, project development and technical management, and provides financial, human resources and infrastructure-related services. 

• The functional objective of UNOPS Ukraine Office is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, to achieve the outcomes sought by the clients.
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
• UNOPS is committed to achieving a fully diverse workforce.

Functional Responsibilities

• The Health Safety, Social and Environmental (HSSE) Associate will report directly to the HSSE Specialist and will verify and monitor that Project/Site HSSE plans and procedures are properly implemented throughout the projects’ life cycle. The incumbent needs to liaise continuously with the Project Manager/ Deputy Project Manager and the Project Team, and to provide supervision on HSSE issues during the absence of the HSSE Specialist.
• This is a local position, it is therefore open to Nationals of Ukraine and to individuals who have a valid residence/work permit.

Key responsibilities:

• Technical Support Services
• Office Administration
• Knowledge Building and Knowledge Sharing

Technical Support Services

• Support the Project Team on various health and safety and environmental related matters in the ongoing projects.
• Assist the HSSE Specialist and Lead Engineers in developing the HS plan.
• Assist in monitoring and reporting on site-specific ESMPs for activities conducted by the UNOPS field Offices.
• Support field level review of health, safety, social and environmental management plans on a regular basis and ensure these are up to date at all times.
• Assist in coordination of the implementation, monitoring and reporting of Environmental and Social Management Tools including Labor Management Procedures (LMP), Gender Based Violence Action Plan, Sexual Exploitation and Abuse Prevention Action Plan and Child Protection Action Plan.
• With the guidance of the HSSE Specialist, perform field inspections and monitoring visits to the project’s sites to highlight possible areas/issues of non-conformity (e.g. unsafe work at heights and in excavations), draft project’s health and safety related reports on occurrences, and provide statistical information.
• Ensure that relevant safety risk assessments are complied and support the enforcement of preventative measures on HSSE for all project activities.
• Support in the development and review of HSSE guidelines and operating procedures.

Office Administration

• Carry out a series of spot checks to ensure mitigation measures are properly implemented in line with the guideline.
• Provides general administrative services for the work area, managing the information flow, following up on the timeliness of responses for initiatives, correspondence, and queries, with internal and external stakeholders.
• Advise on administrative measures and actions required for ensuring the compliance with HSSE requirements.
• Participate in regular site meetings to report on relevant HSSE matters and to provide necessary advice.
• Record relevant project HSSE reports in line with UNOPS policies and procedures.

Knowledge Building and Knowledge Sharing

• Liaise with the Project Team to ensure their respective contractors meet their statutory obligations in all areas pertaining to health, safety and welfare at work, including statutory training, reporting, permit to work system, equipment utilized on site etc.
• In coordination with the HSSE Specialist, implement existing procedures for reporting all health and safety and environmental incidents.
• Carry out training and capacity building on HSSE and learning initiatives for UNOPS personnel, contractors and partners.

Education/Experience/Language requirements

Education:

• High School Diploma is required;
• A Bachelor’s Degree or equivalent in Health and Safety Management, Environmental Management, Civil Engineering, Natural Resource Management or any other relevant discipline will be considered as an asset and may substitute some of the required years of experience.

Certification:

• Occupational Health and Safety (OH&S) certification is desired (when education is different from OH&S);
• Internationally recognized certification in Occupational Health and Safety, such as NEBOSH IGC/ IOSH / OHSAS 18001 is highly desired.

Experience:

Required:

• With high school diploma, a minimum of 6 years of work experience in Occupational Health and Safety;
• Experience in H&S risk assessments OR on site inspections OR permit to work system OR incident investigation OR H&S reporting;
• High proficiency with computers, and other software/ platforms related to the position’s field of expertise.

Desired:

• Work experience on international projects is highly desired;
• Training facilitation in HSSE matters;
• Experience with third party certification audits for Health & Safety and Environment Management; Experience of working at UN agencies or other international Humanitarian/ Development organizations is highly desired;
• Experience in working with the G-Suite platform including, Google Drive, Google Calendar, Gmail, Google Sheets, Docs, and Slides is an asset.

Language requirements:

• Fluency in Ukrainian is required
• Intermediate level in English is required.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=28594