Job description
- Permanent Part time position (3 days per week)
- Salary packaging options to increase take home pay
- Paid parental leave + 10% discount on Kindergarten and Childcare
About the opportunity
The Program Support Officer plays a vital role in the day-to-day administration of Homelessness programs, as well as ensuring efficient coordination of the Ringwood site in collaboration with senior management, team leaders, and program senior workers. The successful candidate will be adept at working autonomously, possess excellent communication skills for stakeholder engagement, and foster positive working relationships.
In this role you will:
- Provide comprehensive support for meetings, including minute-taking and distribution.
- Collaborate with Facilities and property services for site maintenance, oversight of Uniting vehicles, and archiving activities.
- Coordinate Emergency Relief gift cards, ensuring timely activation, reordering, and reconciliation in consultation with the Senior Manager.
- Conduct accurate data entry, maintaining program staff movement records and asset registers.
- Undertake general administration duties as required.
- Play a crucial role in financial management, utilising Excel and SHIP for accurate records of brokerage fund payments and expenditures, including reconciliation activities and COUPA request submissions.
- Ensure the accuracy and relevance of program information, brokerage pamphlets, and forms, maintaining organized files on all brokerage applications for quality and risk management.
- Liaise effectively with support workers, senior workers, and team leaders regarding the expenditure of brokerage funds, following established policies.
- Collaborate with the Senior Manager for weekly expenditure reports, enhancing team coordination.
Click here to view the full position description.
What’s on offer
Join an organisation where we don’t just provide a service. We use our connections, our size, our scale, and our knowledge to push into places where we feel like we should be doing more.
In addition to a salary and superannuation, you’ll also receive 17.5% leave loading and access to the full $15,900 salary packaging benefits to increase your take home pay.
We also offer paid parental leave to eligible employees (up to 10 weeks for primary carers and up to 2 weeks for secondary carers).
As well as offering a 10% discount on Kindergarten and Childcare at Uniting Early Learning Services.
About you
You will hold a Certificate in Business Administration or at least 3 years’ experience in administration. A certificate IV in Business Administration is highly regarded.
You will also have:
- Organisational skills with capacity to prioritise work, meet competing demands and timelines
- Demonstrated administrative experience in an office environment, with experience in word processing, spreadsheet and data base software packages, accounts payable and receivable, and data entry
- Excellent written and verbal communication skills and sensitivity in dealing with others
- Experience in a community services organisation (desirable)
How to apply
Click Apply Now to apply today by uploading the following as part of your application and we’ll be in touch shortly:
- Cover Letter (1 page outlining your suitability according to the position description)
- Current Resume (no more than 3 pages)
Applications will be assessed as they come through as we’re keen to engage with someone. Interviews may take place prior to applications closing so please do not delay in submitting your application.
Get in touch
If you have any questions about this opportunity, please contact Maidie Graham – Senior Manager, Intake & Prevention on 0423 022875.
About Uniting
At Uniting we are passionate about working together to inspire people, enliven communities and confront injustice. We have a 5,000 strong workforce of employees and volunteers who deliver a diverse range of services across Victoria and Tasmania.
Visit us: www.unitingvictas.org.au
Uniting is a child safe organisation and is committed in everyday practice to ensure the safety and wellbeing of all children, at all times. As a ‘child safe’ organisation, employment with Uniting is subject to a satisfactory national (and international where relevant) police check and relevant Working with Children Check in your State prior to commencement of any paid or unpaid work and/or participation in any service or undertaking.
Uniting is also committed to equal opportunity and ensuring the workplace is reflective of the community. We encourage people from different backgrounds to apply, including Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds and people with a disability.
