HQ Procurement Advisor

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Description

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• Report hierarchically to the Head of Indirect Procurement.
• Collaborate with key stakeholders in the HQs: Operational Centres, Partner sections, international office and other type of HQs.
• Interact with other stakeholders within the MSF movement (ILD, International finance coordination, IO Supply Chain…).

• The overall objective of this position is to foster the professionalization of procurement activities in HQs to increase effectiveness, efficiency, quality and accountability on procured goods and services while reducing risks.

• Give HQs advise on the structuration of their procurement and provide technical and strategic support to the procurement focal points and HQ buyers.
• Adapt and monitor processes and tools to support procurement activities at HQ level.
• Liaise with HQ stakeholders (such as HR, ICT, Fundraising, …)
• Perform procurement activities in entities without an HQ buyer.

• Develop awareness on procurement in HQs
• Advise HQs on the structuration of their procurement.
• Provide technical and strategic support to the procurement focal points and HQ buyers.

• Analyze procurement practices, procedures and tools in the different entities.
• Liaise with the global procurement process and tools team about the specific needs for HQs.
• Based on the material produced by the global procurement process and tools team, propose the adaptations and do the required improvements specific to HQs.

• Create a network between the HQs and the indirect category buyers.
• Liaise between the procurement focal points or HQ buyers and the ressources available in the GPU (tools, processs, learning and development, legal advisor, etc.)
• Exchange best practices and experiences with other buyers within MSF.

• Analyze spend and identify strategic suppliers and categories.
• Define with the management team of the entity the priority categories, plan procurement activity and ensure availability of the concerned teams in the entity.
• Lead tenders according to the priorities of the entity.
• Define, in collaboration with the requesting departments and the other indirect buyers, the best procurement strategy.
• Guide the requesting departments in the needs analysis: volumes and technical specifications.
• Guide the requesting departments in the sourcing of potential suppliers.
• Launch tenders, lead the analysis of the offers and the negotiations with suppliers.
• Participate in selecting the most relevant supplier based on pre-established selection criteria.
• Support the different departments in their relationship with their suppliers if needed (negotiation, dispute etc).

• Bachelor level in Business Management or Supply Chain with Procurement specialization or a combination of relevant education and professional experience.

• 5 years minimum procurement experience, preferred experience with indirect services.
• Proven experience in negotiating, contract review, supplier management principles.

• Excellent communication skills, assertiveness and negotiation skills.
• Ability to work in a cross-cultural and cross-functional environment. 
• Strong organizational skills, ability to handle multiple priorities at one time. 
• Strong analytical and problem-solving skills.
• Demonstrate independent initiative.
• Drive for change, improvement and innovation. 
• Proficiency in standard office tools including Word, PowerPoint, and Excel.

• Fluent spoken and written English.
• French is a strong asset.
• Knowledge of another language is a plus.

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