Overall purpose of the role: (1-2 sentences)

The post holder is responsible for providing human resource and administrative support to the DRC area office. S/he is responsible for running of day-to-day HR & Administrative activities in area Office.

Responsibilities: (in bullet points)

Human Resources:

• Ensure DRC’s HR policies & procedures are applied and compliant at all times.
• Supports all phases of the recruitment process.
• Ensure proper tracking of staff leave with close coordination with HR & Admin Team Leader and Area Manager.
• Draft extensions and new staff contracts (along with the required attachment) in timely manner.
• Ensure DRC ID cards are issued to new staff on the first working day.
• Ensure all staff personal files are updated according to the DRC’s checklist on constant basis.
• Support staff development activities including promoting the DRC Learning catalogue
• Serve as the liaison on national staff insurance issues.

• Ensure exit procedures are made for all staff in coordination with other required departments.

Administration:

• Assist administrative functions internally and externally – suppliers, hotels, etc
• Assist visitor gate pass in liaison with area safety team – as required.
• Assist that DRC office equipment (power, telephone, water etc) and are in good condition including necessary repairs and maintenance.
• Assist processing required documents and payments of office monthly utilities including updating the monthly invoice tracking sheets on regular basis.
• Facilitating SMT documents approvals for BHB area by establishing and maintaining filing system including proper labelling
• Manage office kitchen and admin supplies
• Organize and provide support to workshops and meetings
• Assist issuing DRC ID cards and insurance cards to new employees.
• Raise PR (Purchase Requisition) on DRC Dynamics – as required

Experience and technical competencies: (include years of experience)

• Minimum of 1 to 2 years of relevant work experience in similar field with L/INGO or UN.
• Advanced proficiency skills in MS Word applications
• Experience in training and capacity building of national staff
• Well-developed organizational and planning skills in order to meet deadlines with limited supervision.

Education: (include certificates, licenses etc.)

• Degree in Business Administration/Public Administration or equivalent professional qualification.