HR & Admin Assistant, National Position

Near East Foundation

Job Description

Title: Human Resources and Administration Assistant

Reports to: Regional HR Manager

Location: Amman, Jordan

Travel: Up to 10%

The Near East Foundation (NEF) is seeking candidate for HR & Admin Assistant for its Jordan & Syria programs to be based in Jordan Regional Office. NEF is a non-profit international development organization that has supported livelihoods recovery and community-based economic development in the Middle East, Africa, and Caucasus since 1915. NEF draws on local teams, experience, and partnerships in these regions to create community-led solutions to reduce poverty, create economic opportunity, and empower conflict and crisis-affected groups to improve their future outlook and wellbeing. Working through a network of country offices and local partners, NEF has operations in ten countries: Armenia, Jordan, Lebanon, Iraq, Mali, Morocco, Palestine, Sudan, South Sudan, and Syria. Our programs are organized around three pillars: Inclusive Economic Development, Climate-resilient Development, and Stabilization and Peacebuilding.

POSITION DESCRIPTION

The Human Resources and Administration Assistant is a key member of the Near East Foundation team in Jordan. The HR & Admin Assistant is responsible for day-to-day HR & administrative requirements, functions and assisting the regional HR manager in all related HR & Admin functions.

RESPONSIBILITIES

The Human Resources and Administration Assistant has the following specific responsibilities:

• Support the daily operations of HR functions and duties, contributing to the overall efficiency of the department.
• Organize and maintain both digital and physical HR documents, ensuring they are easily accessible and up to date for current staff and leavers.
• Prepare and submit requests for the insurance of staff and assist in the timely renewal of policies when due;
• Update and maintain employee records, including personnel files, onboarding documents, and compliance paperwork.
• Provide information and assistance to staff and supervisors on human resources and work-related matters.
• Ensure that staff records on HR systems and the HR portal are up to date.
• Support recruitment efforts by scheduling interviews, communicating with candidates, and preparing necessary documentation.
• Compile and assist with the long listing of candidates and invite shortlisted candidates for interviews.
• Reorganize the recruitment folder and ensure all the recruitment documents are maintained in accordance with the recruitment process.
• Manage volunteer contracts for the Jordan and Syria offices.
• Submit time sheets on the accounting software for staff in Syria.
• Submit leave requests on the Human Resource software for staff in Syria.
• Prepare purchase orders and payment request related with HR if necessary.
• Assist in the onboarding process for new hires, including preparing welcome materials and ensuring all paperwork is completed.
• Contribute to special HR projects and initiatives as needed and support in improving processes and workflows.
• Perform other job-related tasks as requested by the supervisor.

QUALIFICATIONS

The successful Human Resources and Administration Assistant must be a self-directed individual with the following qualifications:

Basic Qualifications:

• Bachelor’s degree in human resources or business administration or other relevant fields of study;
• 1-3 years’ experience in human resource management.
• Must speak and write fluently English and Arabic;
• Excellent interpersonal written and oral communication and presentation skills;
• Ability to multi-task and work with deadlines;
• Proficient in the use of Microsoft applications including Word, Excel, PowerPoint and outlook (or similar software);
• Strong problem solving, analytical and operational abilities.
• Ability to maintain confidentiality.
• Good knowledge of human resource practice, policies and procedures.
• Familiarity with local labor laws and regulations.
• Ability to build strong working relationships.