HR, ADMINISTRATION AND GENERAL SERVICES ASSISTANT

Oxfam is committed to preventing any type of unwanted behavior at work, including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and is committed to promoting the welfare of children, young people, and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

Annual Salary and Benefits

• Grade 4 – Based on experience

Contract Type

• Fixed Term – 100% (full-time: 40h/week)

Reporting to

• HR & Administration Coordinator

Staff Reporting Directly to This Post

• HR & Administration Assistant

Key Relationships/Interactions

• Matrix management with HR and Admin Officer, Oxfam Staff in Field Office, External Suppliers.

Location

• Algiers Office/Rabuni Tindouf

Shaping a stronger Oxfam for people living in poverty.

Job Purpose

Assist the human resources department in the administrative management of personnel, contribute to the management of the company’s general services, and ensure the smooth operation of daily activities.

Job Responsibilities

1. Administrative Management of Personnel:
   • Prepare employment contracts, amendments, and other administrative documents.
   • Manage personnel files (entries, exits, updating information).
   • Track absences and leave.
   • Ensure the HR dashboards are up to date.
2. Support for HR Activities:
   • Participate in the recruitment process (sorting resumes, scheduling interviews, welcoming candidates).
   • Contribute to the organization of internal and external training.
   • Assist in the implementation of HR projects.
3. Management of General Services:
   • Manage office supplies and oversee orders.
   • Coordinate maintenance and cleaning services.
   • Participate in the logistical organization of internal events.
   • Participate in the purchase of new items in coordination with the logistics department.
   • Handle purchasing tasks and ensure procurement processes are followed.
   • Manage the guest house, including bookings, maintenance, and ensuring the comfort of guests.
4. Administrative Support:
   • Handle physical and telephone reception.
   • Manage incoming and outgoing mail.
   • Ensure filing and archiving of administrative documents.
   • Prepare meeting minutes and various reports.
   • Manage ticketing, hotel reservations, and visa applications for employees.

Job Requirements

• Technical:
  • Good command of office tools (Word, Excel, PowerPoint).
  • Knowledge of HR software is a plus.
• Personal:
  • Rigorous and well-organized.
  • Good communication skills.
  • Discretion and respect for confidentiality.
  • Ability to work in a team and manage priorities.

Education and Experience

• Bac +2/3 in Human Resources, Administration, or a similar field.
• 1 to 2 years of experience in a similar position is desirable.

Key Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to Oxfam’s safeguarding policies to ensure all people who come into contact with Oxfam are as safe as possible.

Organisational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions.
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen.
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences.

How to Apply

If you believe your qualifications meet the requirements, please send your CV and a covering letter explaining your suitability against the essential criteria in the job profile to [email protected].

Closing date: 02 November 2024
Due to the volume of applications we receive, regrettably, only shortlisted candidates will be contacted, usually within 3 weeks of the closing date.