HR Administrator – International Employment

You will join a team where collaboration is key. In a role where you will have a positive impact on the lives of others and on the future of research at our university. WeAreVUB.

For almost 50 years, the Vrije Universiteit Brussel has stood for freedom, equality and connectedness. These values are strongly present on our campuses, in our students as well as our staff. At the VUB, you’ll find a diverse collection of personalities: pure innovators and especially people who are 100% their authentic selves. With about 3.500 employees, we are the largest Flemish-speaking employer in Brussels, an international city with which we are all too happy to be connected, and around which our four campuses are located.

In the role of ‘HR Administrator – International Employment‘, you play an important role in the daily implementation and support of the numerous international personnel matters. You ensure that individual personnel files are handled correctly, with an eye for timing and customer service.

Together with about fifteen immediate colleagues, you work half of your time in an open office, and the other half from home.
 
These are some of your duties:

• You review international files for completeness and clarity regarding international employment aspects;
• You advise employees and supervisors on new hires, renewals and changes;
• You support the administrative processing and ensure the correct placement of dossiers in the workflow;
• You initiate the Single Permit application in the various government platforms;
• You support our customers with a timely, proactive and complete service.
• You are the first point of contact for staff members and their promoters for all their questions regarding their employment;
• You are the first point of contact for the authorities (Immigration, Brussels economy and migration, municipalities );
• You will perform general tasks within the case management and international payroll teams.

For this position, Brussels Humanities, Sciences & Engineering Campus (Ixelles) will be your home base.

What do we expect from you?

• You have at least a bachelor’s degree (social work specialization in human resources, legal practice,…);
• You have excellent communication skills (both oral and written) in English and Dutch;
• Customer focus is in your DNA. You are positive and driven to help your customers further.  You enjoy working with others;
• Besides coming up with solutions, you are also someone who likes to learn;
• You preferably have knowledge of relevant laws and regulations regarding international employment (Single Permit). Candidates without knowledge in this area but willing to further deepen their understanding are certainly encouraged to apply;
• You can handle the common PC applications and you can quickly learn new computer programmes;
• Working independently and setting priorities are not unfamiliar to you. You keep to agreements and deadlines and know how to keep a good overview of your various tasks;
• You also like to work according to a system and follow procedures meticulously.

Then we offer you a contract of  indefinite duration with a gross monthly salary linked to grade 5 or grade 6, depending on your level of degree, competences and previous relevant work experience. Our salary scales can be found on our website under “Working at VUB”.

At the VUB we guarantee an open, involved and diverse workplace, where we offer you opportunities to (further) expand your career. In addition, you will enjoy benefits such as:

• Full reimbursement of public transport and/or a bicycle allowance;
• Free hospitalization and very attractive group insurance with guaranteed income;
• Working from home, a teleworking allowance of 50 euros per month, the tools to be able to work from home and be well rested;
• Tasty meals in our campus restaurants at an attractive rate;
• Advantageous sports and subscription, a range of discounts via Benefits@Work (in all kinds of shops, on flights, in petrol stations, amusement parks…) and Eco vouchers;
• Daycare on campus, discount on holiday camps;
• The space to shape your job content and continuously learn through our VUB learning platforms;
• An open and family friendly working environment with attention to your work-life balance, an exceptional leave scheme with 35 days of leave, office closure between Christmas and New Year and 3 extra days of leave
• And finally: friendly colleagues with a healthy drive and a good sense of humor

Is this the job you’ve been dreaming of? Apply before the 29th of February 2024 via this link

Your application will undergo various steps as follows:

• Step 1: CV screening by one of our recruiters.
• Step 2: A Practical exam (which you can do at home); this is scheduled during the week of March 4th.
• Step 3: A final interview scheduled the 12th of March (afternoon) (although we reserve the right to change the date).

Do you have questions about the job content?

Contact Majlinda Abduli at Majlinda.Abduli@vub.be or on 0476/96.18.47

Do you have questions about the selection procedure?

Contact Sammy-Jo Van Tendeloo at sammyjo.van.tendeloo@vub.be

Would you like to know what it’s like to work at the VUB?

Go to www.jobs.vub.be and find all there is to know about our campuses, benefits, strategic goals and your future colleagues.