HR and Admin Assistant

Overall purpose of the role: Responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance, timesheets tracking and smooth administration function to run the office.

Responsibilities: (in bullet points)

Human Resources:

• Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.
• Ensure that leave, recruitment, and training trackers are updated on a regular basis.
• Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
• Assist in communicating with interview candidates and scheduling for tests and interviews.
• Prepare employee contracts.
• Responsible for ensuring the following are accurate, complete, and up to date: -personnel files, administration of health insurance scheme, social security,
• Assist managers and staff on effective performance management and administer the collation of performance management documentation.
• Ensure new staff receive an appropriate orientation and induction.
• Ensure clearance and debriefing is carried out for exiting staff.
• Support staff development activities including promoting the DRC Learning Catalogue.

Administration

• Maintain and update lease agreements and coordinate lease renewals for office space, guesthouses, and other rented spaces.
• Serve as the point of contact for landlords.
• Coordinate the handover of leased properties and ensure that any security deposits are refunded on time.
• Ensure overall efficiency by managing the administration function.
• Ensure that the office and guesthouse stocks and supplies are in place and that they are being used. All supplies’ record is maintained up to date.
• Ensure the appropriate working space for the staff.
• Guest House is well maintained with all basic necessary facilities for staff to stay overnight.
• Ensure that all utility payments are made on time.
• Organize meetings for the senior management team and provide other administrative support as needed.
• Monitoring staff ID and ensuring that all employees receive their ID on time.
• Staff’s monthly credit card (Asia Cell) recharges on time.
• And any other task assigned by line manager.

Experience and technical competencies: (include years of experience)

• Minimum 1 year’s relevant work experience in similar field.
• Advanced English proficiency
• Fluency in local language

Education: (include certificates, licenses etc.)

Essential qualification

• University degree.

Languages: (indicate fluency level)

• Fluency in Arabic is required
• Ability to communicate and write clearly in English is required

Source: https://candidate.hr-manager.net/ApplicationInit.aspx?cid=1036&ProjectId=171199&DepartmentId=19000&MediaId=5