HR and Admin Assistant - Tenders Global

HR and Admin Assistant

Danish Refugee Council




Overall purpose of the role: Responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance, timesheets tracking and smooth administration function to run the office.

Responsibilities: (in bullet points)

Human Resources:

  • Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.
  • Ensure that leave, recruitment, and training trackers are updated on a regular basis.
  • Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
  • Assist in communicating with interview candidates and scheduling for tests and interviews.
  • Prepare employee contracts.
  • Responsible for ensuring the following are accurate, complete, and up to date: -personnel files, administration of health insurance scheme, social security,
  • Assist managers and staff on effective performance management and administer the collation of performance management documentation.
  • Ensure new staff receive an appropriate orientation and induction.
  • Ensure clearance and debriefing is carried out for exiting staff.
  • Support staff development activities including promoting the DRC Learning Catalogue.


  • Maintain and update lease agreements and coordinate lease renewals for office space, guesthouses, and other rented spaces.
  • Serve as the point of contact for landlords.
  • Coordinate the handover of leased properties and ensure that any security deposits are refunded on time.
  • Ensure overall efficiency by managing the administration function.
  • Ensure that the office and guesthouse stocks and supplies are in place and that they are being used. All supplies’ record is maintained up to date.
  • Ensure the appropriate working space for the staff.
  • Guest House is well maintained with all basic necessary facilities for staff to stay overnight.
  • Ensure that all utility payments are made on time.
  • Organize meetings for the senior management team and provide other administrative support as needed.
  • Monitoring staff ID and ensuring that all employees receive their ID on time.
  • Staff’s monthly credit card (Asia Cell) recharges on time.
  • And any other task assigned by line manager.

Experience and technical competencies: (include years of experience)

  • Minimum 1 year’s relevant work experience in similar field.
  • Advanced English proficiency
  • Fluency in local language

Education: (include certificates, licenses etc.)

Essential qualification

  • University degree.

Languages: (indicate fluency level)

  • Fluency in Arabic is required
  • Ability to communicate and write clearly in English is required





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