HR and Admin Assistant

Shareteah Humanitarian Organization (SHO) is an Iraqi National NGO promoting safety & development through mine action and explosive ordnance risk education (EORE)awareness, and clearance of mines, explosives and remnants of war.to assistance for people affected by armed conflict. Founded in 2016, SHO has organized & executed programs throughout Iraq. including the provinces of Nineveh, Duhok, Kirkuk, Tikrit, Anbar, and Baghdad. It currently holds offices in Duhok and Mosul.

OUR VISION

A world where people can prosper in a safe environment, free from the fear & hazards of explosives.

OUR MISSION

To promote safety & development through humanitarian mine action & education among people affected by war

Under the direct Supervision of the Project Manager and in close collaboration with the HR department, the HR and Admin Assistant plays a critical role in various HR functions, including staff recruitment, the onboarding process, exit procedures, monitoring staff leaves and attendance, tracking timesheets, conducting staff evaluations, and efficiently managing administrative tasks delegated by the line manager.

Responsibilities:

• The HR and Admin Assistant will provide support in the hiring process across SHO, which includes making a short list, reviewing applications, setting up interviews, and carrying out written tests.
• Ensuring that each new staff member has gone through the appropriate onboarding procedure and that they have completed and signed the necessary paperwork
• Provide HR induction for the new employee and ensure that they are aware of SHO’s policy and procedure including the mandatory training that each staff must undertake.
• Assisting with the update of the personnel database and making sure that all data is updated.
• Keeping track of employee timesheets and leave and make sure that the corrected timesheet and Leave have been submitted.
• Update leave Tracker and ensure that employees understand the SHO’s leave policy and provide staff with their leave balance once it’s required.
• Manage the staff personnel files in Mosul office in both hard and soft copy.
• Contribute to continuous updating of the training Tracker and ensure that the proper procedure has been followed.
• The HR assistant must ensure that all employees have an active contract and provide notification on this once it’s required.
• Contribute in the evaluation procedure and ensure that all staff has undergone the evaluation procedure at the proper time.
• Provide HR refresher training to the employee and addressing questions and issues from staff members, creating a productive workplace.
• The HR and Admin Assistant will ensure that sign in and out has been recorded properly and according to SHO’s policy and procedure.

• Organize meetings for the senior management team and provide other administrative support as needed.
• The HR and Admin Assistant that a proper exit procedure has been followed and all documents has been filled and archived properly.
• Supporting Logistics teams on Admin tasks when required.
• Supporting Logistics teams on Admin tasks when required.
• Coordinate with the insurance company for staff update and claim.
• Monitoring staff ID and ensuring that all employees receive their ID on time.
• Provide the required support to the HR department on the Archiving process.
• Any Other Tasks Required by Lien Manager

If you have the required qualification and requirements, apply for this position by submitting your CV to the below email

recruitment@shareteah.org

Notes: 

– Submit your CV and Cover Letter in PDF format

– Label the email subject as “HR and Admin Assistant-Mosul”

– Government employees are not eligible to apply for the job

– Because of the urgency of the position, the recruitment      process, including CV review and possibly interviews,       will    be conducted during the advertisement period.

Failure to meet these conditions will result in the application not being considered

 

إذا كان لديك المؤهلات المطلوبة, يمكنك التقديم لهذا المنصب عن طريق إرسال سيرتك الذاتية  للبريد الإلكتروني ادناه

recruitment@shareteah.org

ملاحظة:

– أرسل ألسيرة الذاتية وخطاب التغطية بصيغة PDF

– قم بتسمية موضوع البريد الإلكتروني باسم “HR and Admin Assistant-Mosul”

-الموظفين الحكوميين غير مؤهلين للتقديم على الوظيفة

– بسبب ضرورة الوظيفة، سيتم إجراء عملية التوظيف، بما في ذلك مراجعة السيرة الذاتية وربما المقابلات، خلال فترة الإعلان.

عدم الاستيفاء بما ذكر سيؤدي إلى عدم النظر في طلبكم