HR and Admin Assistant-Duhok

International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment. Please report to the International Medical Corps at the website provided at the end of this document.

Job Summary

The Assistant, HR and Administration, provides essential generalist HR and administrative support within the HR department. This role focuses on day-to-day operational management, ensuring that HR processes run smoothly and efficiently.

Main Tasks and Responsibilities

HR Generalist Support

• Policy Development: Assist in data collection for the development of HR policies and procedures.
• Field Support: Conduct regular field travel to support specific HR assignments in various offices.
• Recruitment Process: Participate in recruitment activities, including longlisting, contacting candidates, and scheduling interviews.
• Orientation Coordination: Arrange and support the onboarding process for new staff, collaborating with departments to ensure an engaging orientation experience.
• Employee Separation: Assist with the employee separation process and maintain accurate separation documentation.
• Contact List Maintenance: Regularly update staff contact lists and information flow lines.
• Contract Preparation: Help in the preparation of employee contracts and ensure all mandatory documents are signed and filed.
• Travel Support: Provide assistance with staff travel arrangements, including itinerary planning and ticketing.
• Personnel File Management: Ensure all personnel files (both physical and electronic) are secure and regularly updated.
• Performance Reviews: Support the collection and follow-up on performance reviews to ensure timely processing and filing.
• Payroll Preparation: Assist in preparing monthly payroll and related documentation, ensuring all information is accurately maintained.
• Statutory Payments: Collect necessary documentation for processing statutory payments.

Administrative Support

• Facilities Liaison: Coordinate with facilities staff to maintain cleanliness in the office and Guesthouse.
• Document Management: Assist with scanning and photocopying documents as needed.
• Supply Management: Prepare purchase requests (PRs) for office and Guesthouse supplies.

Skills and Qualifications

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office Suite and HR software.
• Attention to detail and a commitment to maintaining confidentiality.
• Ability to work independently and as part of a team.
• Previous experience in HR or administrative roles is preferred.

Working Conditions

• May require occasional travel to field offices.
• Standard office environment with typical office hours

Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all-inclusive.

Minimum Qualifications

• Education: Typically, a Diploma in a related area. An equivalent combination of relevant education and experience may be substituted as appropriate.

• Experience: At least one year of HR support experience. Previous experience with International Medical Corps is a plus.

• Knowledge of Labor Laws: Familiarity with local labor laws is essential.

• Communication Skills: Excellent interpersonal and communication skills, both written and verbal.

• Personal Attributes: Patience, perseverance, proactivity, self-motivation, and the ability to thrive in a stressful environment.

• Initiative: Ability to take initiative and a willingness to assume new responsibilities.

• Professionalism: High degree of professionalism and a strong work ethic.

• Prioritization Skills: Ability to prioritize work and multitask effectively in a fast-paced environment with shifting priorities.

• Teamwork: Capacity to work both independently and collaboratively as part of a team.

• Data Management: Ability to select and compile data for correspondence or reports.

• Time Management: Capability to meet schedules and deadlines consistently.

• Language Proficiency: Fluency in written and spoken language as required.

• Technical Skills: Proficient in Microsoft Office Applications and other relevant computer applications.

Please send your English CV to the IMC email: 

[email protected]

Please indicate the code of the position (35294) in the Subject line.

CVs without the subject line “35294” will not be considered.

• • Links to CVs will not be taken into consideration.

  • The deadline will be October 14, 2024, at 4:00 p.m. (Iraq time).
  • Applications will be reviewed on a rolling basis, and the application process may close before the stated deadline.
  • Only shortlisted candidates will be contacted.

• * Note:- please send your national ID, and certificates attached in the application email as well.

  *A bank account will be requested from the selected candidate

 CVs will be reviewed on a rolling basis.

 _{reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.}