HR and Admin Coordinator-National

Principal Responsibilities Human Resources ➢ Handles the administrative process of recruitment of new national staff. ➢ Ensures that pre-employment checks are completed and that all necessary paperwork is received from new staff. ➢ Ensures that employment contracts and employment letters are issued to all employees, finalized and submitted to head office in timely basis. ➢ Organizes induction programs for all new staff in line with MAG policy in coordination with Sector Manager and HR Coordinator at the head office. ➢ Prepares and submits the monthly staff attendance sheets to the Sector Manager and HR Coordinator at Head Office as required. ➢ Submits the monthly changes of the nominal rolls to the Sector Manager and HR Manager. ➢ Liaises with the HR Coordinator at the head office ensuring the timely provision of information to facilitate accurate payroll processing for all staff members. ➢ Oversee adherence to MAG organizational policies and procedures within the sector and advise and support staff accordingly. ➢ Assist in providing the necessary trainings for staff on MAG HR policies and procedures. Administration ➢ Maintain an office filing system for all correspondence, both internal and external. ➢ Organise any required travel document and letters of permission from the relevant authorities and political organisations in coordination with Sector Manager. ➢ Order all stationery and office supplies, and maintain adequate stocks in coordination with the Logistics Coordinator in the sector. ➢ Act as an intermediary for all visitors to MAG, and arrange appointments as necessary. ➢ Provide administrative support to resident or visiting international staff. ➢ Oversee the maintenance of a clean, organized, and professional environment throughout the base’s premises. ➢ Supervise the housekeepers, Maintenance Technician and the General Duties and ensure effective execution of tasks.

Essential Requirements ➢ Bachelor’s degree or equivalent experience in the role. ➢ Work and collaborate effectively within a team. ➢ Able to multitask, manage a heavy varied workload and work with minimal supervision. ➢ Able to credibly represent MAG. ➢ Honest and trustworthy. ➢ Flexible and adaptable. ➢ Proficient in verbal and written communications in English, Arabic and Kurdish languages. ➢ Excellent interpersonal skills with the ability to work with people from different backgrounds. ➢ Supervisory skills, ability to motivate and lead a small team. ➢ Proficiency in computer skills (specifically MS Word and Excel) ➢ A minimum of 3 to 5 years’ proven experience in HR field preferably within NGO sector. ➢ Good knowledge of Iraqi labor laws

Application procedure for the position All interested candidates in apply for this position should send their updated CV in English language to this email address [email protected]

Please note that candidates who do not meet the selection criteria will not be considered. All Applicants must mention the job title (HR and Admin Coordinator) in subject line of their email. Only shortlisted candidates will be contacted. Applications: • With no job title in the subject line, • Sent through links and • Duplicate applications might be disqualified. Closing date for receiving applications is 17-April-2024. Late applications will not be accepted. ** MAG is an equal opportunities employer. ** MAG Iraq does not charge any fees for Job applications. Please note that as part of MAG’s commitment to safeguarding, this post is subject to background checks before an offer of employment is confirmed”. MAG is committed to the principles of diversity, equality and inclusion. Female Candidates are encouraged to apply. If you think you would be suited in this role we would welcome your application regardless of your background. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential. Disclaimer: We hereby alert you of potential fraudulent and misleading attempts by individuals who may use MAG’s identity / brand to mislead others by offering fake jobs and/or tenders on behalf of MAG in return for a financial price or any other related request for their own personal interest. Please also note that MAG’s employees do not engage in any offers related to job vacancies and tendering and MAG Iraq doesn’t have any recruitment intermediaries to hire services on its behalf. MAG therefore denounces any fraudulent or dishonest impersonations and will take disciplinary, legal or any other appropriate measures against anyone proven to have been involved in fraud, bribery, or corruption, or anyone who was aware of its existence and did not take any action against it. To report any such cases, please reach out to us via e-mail: [email protected]