HR and Admin Officer

Job Description

The purpose of a HR/Administration Officer is to implement delegated area of responsibility. The following is a brief description of the role.

Responsibilities

Generic responsibilities 

• Ensure adherence with NRC policies, tools, handbooks and guidelines.
• Implement delegated support function portfolio according to plan of action.
• Prepare and develop status reports as required by management.
• Support and Implement NRC’s HR and administration systems and procedures at area level.
• Ensure proper filing of documents in accordance with Securing Supporting Documentation (SDD) guidelines.
• Promote and share ideas for improvement of the support function.
• Support line managers in providing capacity building and facilitate relevant training to staff.
• Promote NRC values and safe working environment and support the implementation and adherence to the anti-corruption policy.

Specific responsibilities 

• Support assigned staff in their professional development, identify training needs, support staff to achieve the objectives defined in their work and development plans.
• Organize recruitments according to NRC recruitment policy and SOPs when delegated by the HR Manager and ensure the recruitment and personnel files are complete, updated and archived in a timely manner and according to NRC filing procedures and GDPR.
• Compile and update the attendance in the training matrix on a weekly basis, and facilitate training as needed, i.e. NRC way, code of conduct, PSEA, etc.
• Prepare the payroll for staff at the area office when requested by CO.
• Manage casual workers agreement, service contracts, and ensure all non-NRC personnel representing NRC has signed and fully understand the code of conduct.
• Facilitate induction for national and international staff.
• Managing of translation services of official documents on request.
• Management of offices and residences at area level, including supervision of staff assigned to premises, cleaning, maintenance, and repairs, including equipment/furniture, opening & closing office, payment of electricity/water bills, ensuring functioning and securing office equipment, provision of (consumables and non-consumables), and ensure adequate supply of stationery and office supplies.
• Management of lease agreements for all premises (offices, residence, warehouse), including preparation, renewals, termination, payment of rents, and addressing issues with landlords
• Checks the health and safety standards of offices and guest houses (according to MOSS and MORSS) in collaboration with the Health and safety Security Officer.
• Arrange accommodation for visitors and staff in residences and hotels, from booking to billing, and make flight bookings when requested.
• Liaise with local authorities and Obtain travel permits for Staff to GS, Camps, and between States.

Qualifications

Professional competencies 

Generic professional competencies: 

• Experience from working as a HR/Admin Officer for a minimum of 3 years in a humanitarian/recovery context
• Bachelor’s Degree in Business Administration or related field with minimum 3 years of experience
• Previous experience working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Fluency in both English and Arabic, written and spoken
• Intermediate computer skills in Microsoft Office (MS Excel, Word, and Outlook)

Context/ Specific skills, knowledge and experience: 

• Strong communication and interpersonal skills
• Service-minded, with strong organizational and planning skills
• Good cultural awareness and sensitivity
• Highly approachable, trustworthy and confidential
• Good diplomacy and negotiating skills
• Attention to detail, problem-solving skills, excellent time management skills

Source: https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2019/job/16562